[Federal Register Volume 79, Number 138 (Friday, July 18, 2014)]
[Notices]
[Pages 42064-42066]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2014-16952]


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OFFICE OF PERSONNEL MANAGEMENT


System of Records Notice; CyberCorps[supreg]: Scholarship For 
Service (SFS)

AGENCY: U.S. Office of Personnel Management (OPM).

ACTION: Notice of amendment to system of records.

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SUMMARY: OPM has amended an existing system of records subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended. This amendment adds 
several categories of records to be collected. For participating 
students, additional categories of records include emergency contact 
information, initial funding semester/quarter, date available for post-
graduation commitment, high school background, post high school 
education background, current certifications, cybersecurity employment 
Information and History, gender, ethnicity, race, and US armed forces 
status.
    For officials from participating academic institutions, additional 
categories of records include SFS award information and institution 
demographics.
    There are no changes to the categories of records collected for 
agency officials.
    This action is necessary to meet the requirements of the Privacy 
Act to publish in the Federal Register notice of the existence and 
character of system of records maintained by the agency (5 U.S.C. 
552a(e)(4)). The system has been operational since March 24, 2003 
without incident.

DATES: This action will be effective without further notice on August 
27, 2014 unless comments are received that would result in a contrary 
determination.

ADDRESSES: Send written comments to the Office of Personnel Management, 
ATTN: Travis McKone, CyberCorps[supreg]: Scholarship for Service 
Program, 200 Granby Street, Suite 500, Norfolk, VA, 23510-1886.

FOR FURTHER INFORMATION CONTACT: Kathryn Roberson, 405-259-8277.

SUPPLEMENTARY INFORMATION: The CyberCorps[supreg]: Scholarship For 
Service Web site (SFS) allows OPM the ability to fulfill its 
responsibility for the SFS program which was established by the 
National Science Foundation (NSF) in accordance with the Federal Cyber 
Service Training and Education Initiative as described in the 
President's National Plan for Information Systems Protection to 
facilitate the timely registration, selection and placement of program-
enrolled students in Federal agencies.
    This program seeks to increase the number of qualified students 
entering the fields of information assurance and computer security in 
an effort to respond to the threat to the Federal Government's 
information technology infrastructure. The program provides selected 4-
year colleges and universities scholarship grants to attract students 
to the information assurance field.
    Participating students who receive scholarships from this program 
are required to serve a 10-week internship during their studies and 
complete a post-graduation employment commitment equivalent to the 
length of the scholarship or one year, whichever is longer.
    OPM operates this System of Records for NSF under a reimbursable 
(Economy Act) agreement with NSF. (NSF enters into agreements 
(including Memoranda of Understanding) with other U.S. government 
agencies, as authorized by the NSF Act, 42 U.S.C. 1870(c) and the 
Economy Act: 31 U.S.C. 1535, under which NSF assumes some 
responsibility for activities supported by these agencies. These 
activities can include jointly funded projects and programs, support of 
research operations and logistics, and access to NSF supported research 
facilities.)
    Designated OPM personnel use SFS to update student information. The 
system also provides registered agency officials read-only access to 
student resumes to consider them for placement with their agency. 
Furthermore, it allows registered academic institution officials 
limited read-only access to information related to student participants 
in their program so they can determine if program requirements are 
being met.
    Race and national origin (RNO) data will not be released to hiring 
officials and will only be released publicly in non-identifiable or 
aggregate form.

U.S. Office of Personnel Management.
Katherine Archuleta,
Director.
OPM INTERNAL-18

SYSTEM NAME:
    CyberCorps[supreg]: Scholarship For Service (SFS)

SYSTEM LOCATION:
    The IT infrastructure of SFS is housed at OPM's HR Tools & 
Technology at 4685 Log Cabin Drive, Macon, GA 31204.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    This system contains records related to individuals selected for 
participation in the SFS program.
    The system contains information related to:
    1. Student participants & their designated emergency contact 
individuals.
    2. Officials associated with participating academic institutions; 
and
    3. Officials associated with participating Federal, state, local, 
or tribal agencies.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The records in the database may contain the following information 
related to participants:
    1. STUDENT PARTICIPANTS: Full name(s), social security number 
(SSN), signature, date of birth, mother's maiden name, full address(s), 
phone number(s), email address(s), complete emergency contact 
information, university/college attending, degree funded, field of 
study, expected completion date, date available for internship, date 
available for post graduation commitment, high school background, post 
high school education background, current certifications, cybersecurity 
employment information and history, resume information, demographic 
information (gender, ethnicity, race), US armed forces status, 
internship and post-graduation placement information to include agency 
name, sub agency name, job title, salary range and pay plan/series/
grade.
    2. ACADEMIC INSTITUTION OFFICIAL (previously identified as 
Principal Investigator): The records in the database may contain the 
following information related to participating officials: Full name(s), 
signature, university/college: Department/field, address, fax number, 
phone number(s), email address(es), Web site, SFS award information, 
institution demographics.
    3. AGENCY OFFICIAL: The records in the database may contain the 
following information related to registered agency officials: Agency 
name, sub agency name, full name(s), agency address(s), work location, 
work phone number(s), work fax number(s), work email address(s), and 
agency Web site.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The Federal Cyber Service Training and Education Initiative as 
described in

[[Page 42065]]

the President's National Plan for Information Systems Protection, gives 
OPM the authority for maintenance of the system. The collection and use 
of SSNs by the system for the specified purposes is provided by 
Executive Order 9397 as amended by Executive Order 13478.

PURPOSE:
    The information is used by OPM's Human Resource Solutions to 
register scholarship recipients' education and experience background 
and to provide this information to potential employers. Students are 
selected by participating universities/colleges to receive the 
scholarship. Once selected and approved by OPM, the student is provided 
instructions on how to register their resume on-line. Approved agency 
officials and approved university officials are then able to retrieve 
resumes of the scholarship recipients through a password protected Web 
site.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records may be used:
    1. To disclose information to another Federal agency or a party in 
litigation before a court or in an administrative proceeding being 
conducted by a Federal agency, when the Government is a party to the 
judicial or administrative proceeding, and such information is deemed 
by OPM to be arguably relevant and necessary to the litigation.
    2. To disclose information to the National Archives and Records 
Administration for use in records management inspections.
    3. In the production of summary descriptive statistics and 
analytical studies in support of the function for which the records are 
collected and maintained, or for related workforce studies. While 
published studies do not contain individual identifiers, in some 
instances the selection of elements of data included in the study may 
be structured in such a way as to make the data individually 
identifiable by inference.
    4. To disclose information to the Department of Justice (DOJ), or 
in a proceeding before a court, adjudicative body or other 
administrative body before which OPM is authorized to appear, when: 
OPM, or any component thereof; or any employee of OPM in his or her 
official capacity; or any employee of OPM in his or her individual 
capacity where DOJ or OPM has agreed to represent the employee; or the 
United States, when OPM determines that litigation is likely to affect 
OPM or any of its components; is a party to litigation or has an 
interest in such litigation, and the use of such records by DOJ or OPM 
is deemed by OPM to be arguably relevant and necessary to the 
litigation, provided, however, that the disclosure is compatible with 
the purpose for which records were collected.
    5. To disclose information to officials of the Merit Systems 
Protection Board or the Office of the Special Counsel, when requested 
in connection with appeals, special studies of the civil service and 
other merit systems, review of OPM rules and regulations, 
investigations of alleged or possible prohibited personnel practices, 
and such other functions, e.g., as promulgated in 5 U.S.C. 1205 and 
1206, or as may be authorized by law.
    6. To disclose information to the Equal Employment Opportunity 
Commission when requested in connection with investigations into 
alleged or possible discrimination practices in the Federal sector, 
compliance by Federal agencies with the Uniform Guidelines on Employee 
Selection Procedures, or other functions vested in the Commission and 
to otherwise ensure compliance with the provisions of 5 U.S.C. 7201.
    7. To disclose information to the Federal Labor Relations Authority 
or its General Counsel when requested in connection with investigations 
of allegations of unfair labor practices or matters before the Federal 
Service Impasses Panel.
    8. To disclose relevant and necessary information to designated 
officers and employees of agencies, offices and other establishments in 
all branches of the Federal Government for:
    (a) conducting suitability or security investigations,
    (b) classifying jobs,
    (c) hiring or retaining employees,
    (d) evaluating qualifications, suitability and loyalty to the 
United States Government,
    (e) granting access to classified information or restricted areas,
    (f) letting a contract, issuing a license, grant, or other benefit, 
or
    (g) providing a service performed under a contract or other 
agreement.
    9. To disclose information to the appropriate Federal, State, 
local, tribal, foreign or other public authority responsible for 
investigating, prosecuting, enforcing or implementing a statute, rule, 
regulation or order when OPM-FIS becomes aware of an indication of a 
violation or potential violation of civil or criminal law or 
regulation.
    10. To disclose information to a congressional office in response 
to an inquiry made on behalf of an individual. Information will only be 
released to a congressional office if OPM receives a notarized 
authorization or signed statement under 28 U.S.C. 1746 from the subject 
of the investigation.
    11. To disclose information to approved university officials to 
view resumes of their participating students to ensure the accuracy of 
the student's resume. RNO information will not be released to 
university officials.
    12. To disclose information to approved agency officials to obtain 
names and resumes of participating students available for employment. 
RNO information will not be released to hiring officials.

POLICIES AND PRACTICES OF STORING, RETRIEVING, SAFEGUARDING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    SFS maintains these records in an electronic database.

RETRIEVABILITY:
    Records in SFS may be retrieved by name and email address.

SAFEGUARDS:
    OPM has adopted appropriate administrative, technical, and physical 
controls in accordance with its Automated Information Systems Security 
Program to protect information in the SFS database. OPM restricts 
access to all of these records to only those OPM employees who are SFS 
Program Staff and authorized ADMIN Module Users.

RETENTION AND DISPOSAL:
    Records associated with individuals maintained in the SFS database 
records are retained for up to ten years after the last activity 
associated with an individual record; and then archived and provided on 
request to the National Science Foundation under the agreement between 
OPM and the NSF for the operation of the SFS Program.
    The SFS Program has furnished the proposed schedule to the OPM 
Records Management Office to enable them to proceed with the process of 
establishing a Records Retention Schedule with NARA.

SYSTEM MANAGER AND ADDRESS:
    Associate Director, Human Resources Solutions, Office of Personnel 
Management, Room 4351, 1900 E Street NW., Washington, DC 20415-4000.

NOTIFICATION AND RECORD ACCESS PROCEDURE:
    Individuals wishing to determine whether this system of records 
contains information about them may do so by writing to FOIA, OPM, 
ATTN: Trina Porter, FOIA Officer, 1900 E Street NW.,

[[Page 42066]]

Room 5415, Washington, DC 20415-7900.
    Individuals must furnish the following information for their 
records to be located:
    1. Full name.
    2. Date and place of birth.
    3. Social security number.
    4. Signature.
    5. Available information regarding the type of information 
requested.
    6. The reason why the individual believes this system contains 
information about him/her.
    7. The address to which the information should be sent.
    Individuals requesting access must also comply with OPM's Privacy 
Act regulations regarding verification of identity and access to 
records (5 CFR part 297).

CONTESTING RECORD PROCEDURE:
    Individuals wishing to request amendment of records about them 
should write to Kathryn Roberson, Manager, SFS, 200 Granby Street, 
Suite 500, Norfolk, VA, 23510-1886 and furnish the following 
information for their records to be located:
    1. Full name.
    2. Date and place of birth.
    3. Social Security Number.
    4. Signature.
    5. Precise identification of the information to be amended.
    1.
    Individuals requesting amendment must also follow OPM's Privacy Act 
regulations regarding verification of identity and amendment to records 
(5 CFR part 297).

RECORD SOURCE CATEGORIES:
    Information in this system of records is obtained from:
    1. The individual to whom the information applies.
    2. Authorized officials from participating agencies or academic 
institutions

SYSTEM EXEMPTIONS:
    None.
[FR Doc. 2014-16952 Filed 7-17-14; 8:45 am]
BILLING CODE 6325-38-P