[Federal Register Volume 79, Number 133 (Friday, July 11, 2014)]
[Notices]
[Pages 40080-40082]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2014-16258]


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DEPARTMENT OF DEFENSE

Department of the Army

[Docket ID USA-2014-0026]


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to amend two systems of records.

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SUMMARY: The Department of the Army proposes to amend two systems of 
records ``A0340-21 OAA, Privacy Case Files'' and ``A0025-55 OAA, 
Freedom of Information Act Program Files'' in its inventory of record 
systems subject to the Privacy Act of 1974, as amended. The A0340-21 
OAA is used to process and coordinate requests for access and amendment 
of an individuals' record; to process appeals on denials of requests 
for access or amendment to individuals' records by the data subject 
against agency rulings; and to ensure timely response to requesters. 
The A0025-55 OAA is used to control administrative processing of 
requests for information either pursuant to the Freedom of Information 
Act Program or to E.O. 12958, National Classified Security Information, 
as amended, including appeals from denials.

DATES: Comments will be accepted on or before August 11, 2014. This 
proposed action will be effective on the day following the end of the 
comment period unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: http://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Federal Docket Management System Office, 4800 Mark Center 
Drive, East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-3100.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any

[[Page 40081]]

personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Mr. Leroy Jones, Jr., Department of 
the Army, Privacy Office, U.S. Army Records Management and 
Declassification Agency, 7701 Telegraph Road, Casey Building, Suite 
144, Alexandria, VA 22315-3827 or by phone at 703-428-6185.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address in FOR FURTHER INFORMATION CONTACT or at the Defense 
Privacy and Civil Liberties Office Web site at http://dpclo.defense.gov/.
    The proposed changes to the record systems being amended are set 
forth in this notice. The proposed amendments are not within the 
purview of subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, which requires the submission of a new or altered system 
report.

    Dated: July 8, 2014.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0340-21 OAA

System name:
    Privacy Case Files (December 8, 2005, 70 FR 72997)

Changes:
* * * * *

System location:
    Delete entry and replace with ``These records exist at 
Headquarters, Department of the Army, staff and field operating 
agencies, major commands, installations and activities receiving 
Privacy Act requests.
    Director, U.S. Army Records Management and Declassification Agency, 
ATTN: Freedom of Information/Privacy Division, 7701 Telegraph Road, 
Casey Building, Suite 144, Alexandria, VA 22315-3905.
    Records also exist in offices of Access and Amendment Refusal 
Authorities when an individual's request to access and/or amend his/her 
record is denied. Upon appeal of that denial, record is maintained by 
the Department of the Army Privacy Review Board.''
* * * * *

Purpose(s):
    Delete entry and replace with ``To process and coordinate requests 
for access and amendment of an individuals' record; to process appeals 
on denials of requests for access or amendment to individuals' records 
by the data subject against agency rulings; and to ensure timely 
response to requesters.''

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, 
as amended, these records contained therein may specifically be 
disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 
552a(b)(3) as follows:
    The DoD Blanket Uses set forth at the beginning of the Army's 
compilation of systems of records notices may apply to this system.''
* * * * *

Retrievability:
    Delete entry and replace with ``By individual's name.''

Safeguards:
    Delete entry and replace with ``Records are accessed by custodian 
of the record system and by persons responsible for servicing the 
record system in performance of their official duties. Records are 
stored in locked cabinets or rooms.
    DoD components and approved users ensure that electronic records 
collected and used are maintained in controlled areas accessible only 
to authorized personnel. Physical security differs from site to site, 
but the automated records must be maintained in controlled areas 
accessible only by authorized personnel. Access to computerized data is 
restricted by use of common access card (CAC) and is accessible only by 
users with an authorized account. The system and electronic backups are 
maintained in controlled facilities that employ physical restrictions 
and safeguards such as security guards, identification badges, key 
cards, and locks.''
* * * * *

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to the U.S. Army Records Management and 
Declassification Agency, Freedom of Information/Privacy Division, 7701 
Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22315-3905.
    For verification purposes, individual should provide full name, 
date and place of birth, current address and other personal information 
necessary to locate the record.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: 'I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature).'
    If executed within the United States, its territories, possessions, 
or commonwealths: 'I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature).'''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system should address 
written inquiries to the office that processed the initial inquiry, 
access request, or amendment request.
    Individual may obtain assistance from the U.S. Army Records 
Management and Declassification Agency, Freedom of Information/Privacy 
Division, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, 
VA 22315-3905.
    For verification purposes, individual should provide full name, 
date and place of birth, current address and other personal information 
necessary to locate the record.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: 'I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature).'
    If executed within the United States, its territories, possessions, 
or commonwealths: 'I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature).'''
* * * * *
A0025-55 OAA

System name:
    Freedom of Information Act Program Files (December 8, 2005, 70 FR 
72996)

Changes:
* * * * *

System location:
    Delete entry and replace with ``Headquarters, Department of the 
Army, staff and field operating agencies, major commands, installations 
and activities

[[Page 40082]]

receiving requests to access records pursuant to the Freedom of 
Information Act or to declassify documents pursuant to E.O. 12958, 
National Classified Security Information, as amended. Director, U.S. 
Army Records Management and Declassification Agency, Freedom of 
Information/Privacy Division, 7701 Telegraph Road, Casey Building, 
Suite 150A, Alexandria, VA 22315-3905.''
* * * * *

Authority for maintenance of the system:
    Delete entry and replace with ``5 U.S.C. 552, Freedom of 
Information Act, as amended by Pub.L. 93-502; 5 U.S.C. 301, 
Departmental Regulations, 10 U.S.C. 3013, Secretary of the Army; Army 
Regulation 25-55, The Department of the Army Freedom of Information Act 
Program; and E.O. 13292, Further Amendment to Executive Order 12958, as 
amended, Classified National Security Information.''
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, 
as amended, these records contained therein may specifically be 
disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 
552a(b)(3) as follows:
    The DoD Blanket Routine Uses set forth at the beginning of the 
Army's compilation of systems of records notices may apply to this 
system.''
* * * * *

Safeguards:
    Delete entry and replace with ``All records are maintained in areas 
accessible only to authorized personnel who have official need in the 
performance of their assigned duties. Automated records are further 
protected by assignment of users' identification and password to 
protect the system from unauthorized access. User identification and 
passwords are changed at random times. DoD Components and approved 
users ensure that electronic records collected and used are maintained 
in controlled areas accessible only to authorized personnel. Physical 
security differs from site to site, but the automated records must be 
maintained in controlled areas accessible only by authorized personnel. 
Access to computerized data is restricted by use of common access cards 
(CACs) and is accessible only by users with an authorized account. The 
system and electronic backups are maintained in controlled facilities 
that employ physical restrictions and safeguards such as security 
guards, identification badges, key cards, and locks.''
* * * * *

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine if 
information about themselves is contained in this record system should 
address written inquiries to the Director, U.S. Army Records Management 
and Declassification Agency, Freedom of Information/Privacy Division, 
7701 Telegraph Road, Casey Building, Suite 150A, Alexandria, VA 22315-
3905.
    For verification purposes, individual should provide enough 
information to permit locating the record.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature).'
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature).' ''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
records about themselves contained in this record system should address 
written inquiries to the Director, U.S. Army Records Management and 
Declassification Agency, Freedom of Information/Privacy Division, 7701 
Telegraph Road, Casey Building, Suite 150A, Alexandria, VA 22315-3905.
    For verification purposes, individual should provide enough 
information to permit locating the record.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature).'
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature).' ''
* * * * *

[FR Doc. 2014-16258 Filed 7-10-14; 8:45 am]
BILLING CODE 5001-06-P