[Federal Register Volume 79, Number 115 (Monday, June 16, 2014)]
[Notices]
[Pages 34296-34297]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2014-13909]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DoD-2014-OS-0094]


Privacy Act of 1974; System of Records

AGENCY: Office of the Inspector General, DoD.

ACTION: Notice to amend a System of Records.

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SUMMARY: The Office of the Inspector General is amending a system of 
records, CIG-24, entitled ``Office Functional Files'' in its existing 
inventory of record systems subject to the Privacy Act of 1974, as 
amended. The system's records are used to answer, evaluate, adjudicate, 
defend, prosecute, or settle claims, complaints, lawsuits, or criminal 
and civil investigations.

DATES: Comments will be accepted on or before July 16, 2014. This 
proposed action will be effective the day following the end of the 
comment period unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: http://www.regulations.gov.
    Follow the instructions for submitting comments.
    * Mail: Federal Docket Management System Office, 4800 Mark Center 
Drive, East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-3100.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Mark Dorgan, DoD IG FOIA/Privacy 
Office, Department of Defense, Inspector General, 4800 Mark Center 
Drive, Alexandria, VA 22350-1500 or telephone: (703) 699-5680.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
systems of records notices subject to the Privacy Act of 1974 (5 U.S.C. 
552a), as amended, have been published in the Federal Register and are 
available from the address in FOR FURTHER INFORMATION CONTACT or from 
the Defense Privacy and Civil Liberties Office Web site at http://dpclo.defense.gov/.
    The Office of the Secretary of Defense proposes to amend one system 
of records notice in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended. The proposed amendment 
is not within the purview of subsection (r) of the Privacy Act of 1974 
(5 U.S.C. 552a), as amended, which requires the submission of a new or 
altered system report.

    Dated: June 10, 2014.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
CIG-24

System Name:
    Office Functional Files (June 16, 2006, 71 FR 34899)

Changes:
System name:
    Delete entry and replace with ``Office of General Counsel Office 
Functional Files.''

System location:
    Delete entry and replace with ``Office of the General Counsel, 
Office of Inspector General, Department of Defense, 4800 Mark Center 
Drive, Suite 15K26, Alexandria, Virginia 22350-1500.''
* * * * *

Categories of records in the system:
    Delete entry and replace with ``Name, position description, grade, 
salary, work history, and complaint; case history files, copies of 
applicable law(s), working papers of attorneys, testimony of witnesses, 
background investigation materials, correspondence, damage reports, 
contracts, accident reports, pleadings, affidavits, estimates of repair 
costs, invoices, litigation reports, and financial data.''

Authority for maintenance of the system:
    Delete entry and replace with ``The Inspector General Act of 1978 
(Pub. L. 95-452), as amended; DoD Directive 5106.1, Inspector General 
of the Department of Defense (IG DoD); 5 U.S.C. 301, Departmental 
Regulations; and DoD Directive 5145.4, Defense Legal Services Agency.''
* * * * *

Storage:
    Delete entry and replace with ``Paper records and electronic 
storage media.''

Retrievability:
    Delete entry and replace with ``Name of litigant or subject of 
record.''

Safeguards:
    Delete entry and replace with ``Paper and automated records are 
stored in rooms with restricted access in a secure building. Access is 
limited to General Counsel staff in the performance of their official 
duties. Computer systems in which records reside are protected through 
the use of assigned user or identification(s) and multiple levels of 
passwords restricting access. A

[[Page 34297]]

Common Access Card (CAC) is required for access to electronic 
records.''
* * * * *

System manager(s) and address:
    Delete entry and replace with ``Office of the General Counsel and 
Assistant Inspector General for the Office of Legal Counsel, Office of 
Inspector General, Department of Defense, 4800 Mark Center Drive, Suite 
15K26, Alexandria, Virginia 22350-1500.''

Notification procedures:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to the Chief, Freedom of Information Act 
Requester Service Center/Privacy Act Office, Assistant Inspector 
General for Communications and Congressional Liaison, Office of the 
Inspector General, DoD, 4800 Mark Center Drive, Alexandria, VA 22350-
1500.
    For verification purposes, individuals shall provide their full 
name, address, any details which may assist in locating records of the 
individual, and their signature.
    In addition, the requester must provide a notarized statement or a 
signed declaration made in accordance with 28 U.S.C. 1746, in the 
following format:

If executed outside the United States:
    `I declare under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date).' (Signature).

If executed within the United States, its territories, possessions, or 
commonwealths:
    `I declare under penalty of perjury that the foregoing is true and 
correct. Executed on (date).' (Signature).''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system should address 
written inquiries to the Chief, Freedom of Information Act Requester 
Service Center/Privacy Act Office, Assistant Inspector General for 
Communications and Congressional Liaison, Office of the Inspector 
General, DoD, 4800 Mark Center Drive, Alexandria, VA 22350-1500.
    For verification purposes, individuals shall provide their full 
name, address, any details which may assist in locating records of the 
individual, and their signature.
    In addition, the requester must provide a notarized statement or a 
signed declaration made in accordance with 28 U.S.C. 1746, in the 
following format:

If executed outside the United States:
    `I declare under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date).' (Signature).

If executed within the United States, its territories, possessions, or 
commonwealths:
    `I declare under penalty of perjury that the foregoing is true and 
correct. Executed on (date).' (Signature).''
* * * * *

[FR Doc. 2014-13909 Filed 6-13-14; 8:45 am]
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