[Federal Register Volume 79, Number 83 (Wednesday, April 30, 2014)]
[Notices]
[Pages 24455-24456]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2014-09827]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

[NARA-2014-025]


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before May 
30, 2014. Once the appraisal of the records is completed, NARA will 
send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting Records Management Services (ACNR) using one 
of the following means:
    Mail: NARA (ACNR), 8601 Adelphi Road, College Park, MD 20740-6001
    E-Mail: [email protected].
    Fax: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, Records 
Management Services (ACNR), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1799. Email: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval. These schedules provide for the timely transfer into the 
National Archives of historically valuable records and authorize the 
disposal of all other records after the agency no longer needs them to 
conduct its business. Some schedules are comprehensive and cover all 
the records of an agency or one of its major subdivisions. Most 
schedules, however, cover records of only one office or program or a 
few series of records. Many of these update previously approved 
schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1225.12(e).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If

[[Page 24456]]

NARA staff has prepared an appraisal memorandum for the schedule, it 
too includes information about the records. Further information about 
the disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Risk Management Agency (DAA-0258-
2014-0002, 4 items, 3 temporary items). Records related to the Federal 
Crop Insurance Corporation, including cost benefit analysis studies, 
proposed and draft rules and regulations, and Paper Reduction Act 
records. Proposed for permanent retention are final regulations, crop 
insurance policies, and administrative rules.
    2. Department of the Army, Agency-wide (DAA-AU-2013-0007, 1 item, 1 
temporary item). Master files of an electronic information system that 
contains data on individuals seeking access to military facilities 
including biographic information, contact information, and security 
clearance level.
    3. Department of Commerce, Economic Development Administration 
(DAA-0378-2014-0001, 7 items, 4 temporary items). Records of the Office 
of the Assistant Secretary, including invitations, daily schedules, 
briefing materials, and weekly reports. Proposed for permanent 
retention are the Assistant Secretary's briefing books, high level 
correspondence, and agency performance reports.
    4. Department of Commerce, Economic Development Administration 
(DAA-0378-2014-0004, 10 items, 8 temporary items). Records of the 
Public Affairs Division, including speeches, press releases, social 
media posts, media advisories, blog posts, Federal funding opportunity 
notices, and newsletters. Proposed for permanent retention are the 
speeches of the Assistant Secretary and photographs of significant 
events.
    5. Department of Commerce, Economic Development Administration 
(DAA-0378-2014-0005, 6 items, 4 temporary items). Records of the 
Legislative Affairs Division, including correspondence and grant 
announcements. Proposed for permanent retention are congressional 
hearing briefing books and annual reports.
    6. Department of Commerce, Economic Development Administration 
(DAA-0378-2014-0007, 6 items, 6 temporary items). Records of the Office 
of Finance and Management Services, including loan management files and 
real property records for public works, business development, and 
drought programs.
    7. Department of Commerce, Economic Development Administration 
(DAA-0378-2014-0012, 4 items, 4 temporary items). Video productions of 
routine agency services, miscellaneous videos of conferences and 
presentations, and records related to awards given to community groups, 
private sector companies, and universities.
    8. Department of Defense, Office of the Secretary of Defense (DAA-
0330-2013-0018, 1 item, 1 temporary item). Master files of an 
electronic information system used to provide continuous security 
updates on individuals seeking access to Department facilities.
    9. Department of Defense, Office of the Secretary of Defense (DAA-
0330-2014-0011, 1 item, 1 temporary item). Master files of an 
electronic information system that contains biometric information for 
security background investigations.
    10. Department of Defense, Defense Logistics Agency (DAA-0361-2013-
0011, 5 items, 5 temporary items). Records relating to equipment 
management and control systems including disposal and maintenance 
histories.
    11. Department of Defense, Defense Logistics Agency (DAA-0361-2014-
0002, 1 item, 1 temporary item). Certificates and general reports 
relating to the demilitarization of property.
    12. Department of Defense, Defense Logistics Agency (DAA-0361-2014-
0003, 1 item, 1 temporary item). Records relating to the registration 
of privately owned firearms.
    13. Department of Defense, Defense Logistics Agency (DAA-0361-2014-
0004, 5 items, 5 temporary items). Records relating to morale, welfare, 
and recreation programs, including marketing and sponsorship files.
    14. Department of Education, Agency-wide (DAA-0441-2013-0001, 1 
item, 1 temporary item). Debarment and suspension case files related to 
the administration of the grants program.
    15. Department of Justice, Drug Enforcement Administration (DAA-
0170-2014-0002, 1 item, 1 temporary item). Control sheets and 
correspondence documenting administrative amendments to investigative 
case files.
    16. Department of Justice, Drug Enforcement Administration (DAA-
0170-2014-0003, 2 items, 2 temporary items). Records documenting court 
ordered expungements and expunged records.
    17. Department of the Navy, Agency-wide (DAA-0024-2013-0001, 3 
items, 1 temporary item). Copies of monthly rosters of enlisted 
personnel. Proposed for permanent retention are monthly Department of 
Navy rosters and legacy microfilm of rosters.

    Dated: April 24, 2014.
Laurence Brewer,
Director, National Records Management Program.
[FR Doc. 2014-09827 Filed 4-29-14; 8:45 am]
BILLING CODE 7515-01-P