[Federal Register Volume 79, Number 39 (Thursday, February 27, 2014)]
[Notices]
[Pages 11091-11093]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2014-04246]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DoD-2014-OS-0023]


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary of Defense, DoD.

ACTION: Notice to add a new System of Records.

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SUMMARY: The Office of the Secretary of Defense proposes to add a new 
system of records, entitled ``Interoperability Layer Service (IoLS)'', 
to its inventory of record systems subject to the Privacy Act of 1974, 
as amended. The system will evaluate individuals' eligibility for 
access to DoD facilities or installations and implement security 
standards controlling entry to DoD facilities and installations.

DATES: Comments will be accepted on or before March 31, 2014. This 
proposed action will be effective on the day following the end of the 
comment period unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: http://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Federal Docket Management System Office, 4800 Mark Center 
Drive, East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-3100.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard, Chief, OSD/JS 
Privacy Office, Freedom of Information Directorate, Washington 
Headquarters Service, 1155 Defense Pentagon, Washington, DC 20301-1155, 
or by phone at (571) 372-0461.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address in FOR FURTHER INFORMATION

[[Page 11092]]

CONTACT. The proposed system report, as required by 5 U.S.C. 552a(r) of 
the Privacy Act of 1974, as amended, was submitted on April 4, 2013, to 
the House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: February 21, 2014.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DMDC 16 DoD

System name:
    Interoperability Layer Service (IoLS).

System location:
    Defense Manpower Data Center, DoD Center Monterey Bay, 400 Gigling 
Road, Seaside, CA 93955-6771.

Categories of individuals covered by the system:
    Any individual seeking access to a DoD facility or installation.

Categories of records in the system:
    Information on individuals identified in the IoLS DoD Population 
Database: DoD ID number, Social Security Number (SSN), last name, date 
of birth, credential type, issuance, and expiration information; and 
security alert information (alert type, alert source, case number).
    Information on individuals identified in the IoLS Local Population 
Database: Full name; date of birth; SSN; Local Population identifier; 
foreign national ID; gender; race; citizenship information; contact 
information (e.g., home or work mailing address, personal phone, work 
phone); physical features (height, weight, eye color, hair color); 
biometrics (photograph and fingerprints); credential type, issuance, 
and expiration information; security alert information (alert type, 
alert source, case number); and secondary identification such as a 
driver's license or passport.
    The following will be included for individuals about whom records 
are maintained in the FBI National Crime Information Center (NCIC) 
Wanted Person File: identity information (to include alternate identity 
information): SSN; full name; gender; race; ethnicity; address; place 
of birth; date of birth; citizenship; physical features (height, 
weight, eye color, hair color or other identifying characteristics); 
vehicle/vessel license information; want/warrant type, time, location, 
and case number of offense, violation or incident; extradition 
limitations; incarceration information; employment information; 
vehicle, vessel, aircraft and/or train information; caution and medical 
condition indicators.

Authority for maintenance of the system:
    10 U.S.C. 113, Secretary of Defense; DoD Directive 1000.25, DoD 
Personnel Identity Protection (PIP) Program; DoD Instruction 5200.08, 
Security of DoD Installations and Resources and the DoD Physical 
Security Review Board (PSRB); DoD 5200.08-R, Physical Security Program; 
Directive-Type Memorandum (DTM) 09-012, Interim Policy Guidance for DoD 
Physical Access Control; and E.O. 9397 (SSN), as amended.

Purpose(s):
    To evaluate individuals' eligibility for access to DoD facilities 
or installations and implement security standards controlling entry to 
DoD facilities and installations. This process includes vetting to 
determine the fitness of an individual requesting or requiring access, 
issuance of local access credentials for members of the public 
requesting access to DoD facilities and installations, and managing and 
providing updated security and credential information on these 
individuals. To ensure that identity and law enforcement information is 
considered when determining whether to grant physical access to DoD 
facilities and installations.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, as amended, the records contained 
herein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the FBI for the purpose of determining if records about 
individuals seeking access to DoD facilities and installations are 
maintained in the NCIC's Wanted Person File.
    The DoD Blanket Routine Uses set forth at the beginning of the 
Office of the Secretary of Defense (OSD) compilation of systems of 
records notices may apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic storage media.

Retrievability:
    Records may be retrieved by DoD ID Number, Local Population 
identifier, SSN, or credential information.

Safeguards:
    Access to these records is role-based and is limited to those 
individuals requiring access in the performance of their official 
duties. Audit logs will be maintained to document access to data. All 
data transfers and information retrievals using remote communication 
facilities are encrypted. Records are maintained in encrypted databases 
in a controlled area accessible only to authorized personnel. Entry to 
these areas is restricted by the use of locks, guards, and 
administrative procedures. All individuals granted access to this 
system of records are to receive Information Assurance and Privacy Act 
training annually.

Retention and disposal:
    Disposition Pending (until the National Archives and Records 
Administration approves a retention and disposal schedule, records will 
be treated as permanent).

System manager(s) and address:
    Deputy Director for Identity, Defense Manpower Data Center, 4800 
Mark Center Drive, Alexandria, VA 22350-6000.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should send written inquiries to 
the Deputy for Identity, Defense Manpower Data Center, 4800 Mark Center 
Drive, Alexandria, VA 22350.
    Requests must contain the full name and Social Security Number of 
the subject, and a return address.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the Office 
of the Secretary of Defense/Joint Staff Privacy Office, 1155 Defense 
Pentagon, Washington, DC 20301-1155.
    Signed, written requests must include the full name and Social 
Security Number of the subject and a return address.

Contesting record procedures:
    The Office of the Secretary of Defense/Joint Staff rules for 
accessing records, contesting contents, and appealing initial agency 
determinations are contained in Office of the Secretary of Defense 
Administrative Instruction 81; 32 CFR part 311; or may be obtained

[[Page 11093]]

from the Privacy Act Officer, Office of Freedom of Information, 
Washington Headquarters Services, 1155 Defense Pentagon, Washington, DC 
20301-1155.
    Information provided by the NCIC Wanted Person Files is exempt from 
the amendment and appeal provisions described in 5 U.S.C. 552a(f).

Record source categories:
    Defense Enrollment and Eligibility Reporting System (DEERS), FBI 
NCIC Wanted Person File, DoD Physical Access Control Systems, DoD 
Visitor Registration Centers.

Exemptions claimed for the system:
    The records contained in this system are used for criminal, civil, 
and administrative enforcement requirements. To the extent that copies 
of exempt records may become part of these records through JUSTICE/FBI-
001, National Crime Information Center (NCIC), OSD hereby claims the 
same exemptions for the records as claimed at their source (JUSTICE/
FBI-001, National Crime Information Center (NCIC)). This system of 
records may be exempt from the following provisions of 5 U.S.C. 552a 
sections (c)(3) and (4), (d), (e)(1) through (3), (e)(4)(G) through 
(I), (e)(5) and (8), (f), and (g) (as applicable) of the Act.
    An exemption rule for this system has been promulgated in 
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c), 
and (e) and published in 32 CFR part 311. For additional information 
contact the system manager.

[FR Doc. 2014-04246 Filed 2-26-14; 8:45 am]
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