[Federal Register Volume 79, Number 22 (Monday, February 3, 2014)]
[Notices]
[Pages 6234-6236]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2014-02178]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

[NARA-2014-014]


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
March 5, 2014. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting Records Management Services (ACNR) using one 
of the following means:
    Mail: NARA (ACNR), 8601 Adelphi Road, College Park, MD 20740-6001.
    Email: [email protected].
    FAX: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, Records 
Management Services (ACNR), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1799. Email: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval. These schedules provide for the timely transfer into the 
National Archives of

[[Page 6235]]

historically valuable records and authorize the disposal of all other 
records after the agency no longer needs them to conduct its business. 
Some schedules are comprehensive and cover all the records of an agency 
or one of its major subdivisions. Most schedules, however, cover 
records of only one office or program or a few series of records. Many 
of these update previously approved schedules, and some include records 
proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1225.12(e).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Commerce, Bureau of Economic Analysis (DAA-0375-
2013-0002, 15 items, 15 temporary items). Records of the Balance of 
Payments Division including correspondence, methodology files, special 
studies, surveys, and preliminary records gathered to produce economic 
tables and adjustments.
    2. Department of Commerce, Bureau of Economic Analysis (DAA-0375-
2013-0003, 8 items, 8 temporary items). Records of the Direct 
Investment Division including methodology files, publications, 
correspondence, special projects, and international transaction 
surveys.
    3. Department of Commerce, National Oceanic and Atmospheric 
Administration (DAA-0370-2013-0001, 9 items, 9 temporary items). 
Records related to export administration regulations, including 
endorsements, inventories, and summary reports.
    4. Department of Defense, Office of the Secretary of Defense (DAA-
0330-2013-0011, 1 item, 1 temporary item). Guest books containing the 
signatures and personal comments of high-level visitors to the 
Secretary of Defense and Deputy Secretary of Defense.
    5. Department of Defense, Office of the Secretary of Defense (DAA-
0330-2013-0017, 1 item, 1 temporary item). Master files of an 
electronic information system used to file complaints against 
postsecondary educational institutions.
    6. Department of Defense, Office of the Secretary of Defense (DAA-
0330-2013-0019, 1 item, 1 temporary item). Master files of electronic 
information systems used to review and adjudicate personnel security 
actions.
    7. Department of Defense, Defense Commissary Agency (DAA-0506-2013-
0002, 4 items, 4 temporary items). Master files of an electronic 
information system used by the agency's Office of Inspector General to 
manage investigations of fraud, waste, and abuse in commissary 
operations. Also included are policy and procedure records for use of 
the system.
    8. Department of Defense, Defense Health Agency (DAA-0330-2013-
0007, 1 item, 1 temporary item). Master files of an electronic 
information system used to support the treatment of traumatic brain 
injuries.
    9. Department of Defense, Defense Logistics Agency (DAA-0361-2013-
0007, 2 items, 2 temporary items). Records used to create 
recommendations to improve efficiency.
    10. Department of Defense, Defense Logistics Agency (DAA-0361-2013-
0008, 5 items, 5 temporary items). Records related to the inventory and 
control of small arms.
    11. Department of Education, Federal Student Aid (DAA-0441-2013-
0002, 10 items, 10 temporary items). Student aid applications, data 
files, and financial records related to the Federal student loan 
program.
    12. Department of Health and Human Services, Office of the 
Secretary (DAA-0468-2013-0014, 1 item, 1 temporary item). Master files 
of electronic information systems containing patient medical care and 
tracking records.
    13. Department of Homeland Security, Agency-wide (DAA-0563-2012-
0002, 30 items, 18 temporary items). Public affairs records of the 
Department and its component agencies including biographies and 
speeches not at the executive level, background files for press 
conference records, copies of audiovisual recordings, and routine 
communications. Proposed for permanent retention are biographies and 
speeches at the executive level, press conference records, master files 
of audiovisual recordings, and significant publications.
    14. Department of Justice, Agency-Wide (DAA-0060-2013-0006, 5 
items, 5 temporary items). Master files of an electronic information 
system containing copies of shared documents, account certifications, 
and system logs.
    15. Department of Justice, Federal Bureau of Investigation (DAA-
0065-2013-0003, 3 items, 3 temporary items). Master files and outputs 
of an electronic system used to track and manage surveillance requests.
    16. Department of Labor, Bureau of Labor Statistics (DAA-0257-2013-
0001, 2 items, 1 temporary item). Electronic copies of economic 
research papers. Proposed for permanent retention are the paper copies 
of these records.
    17. Department of the Treasury, Internal Revenue Service (DAA-0058-
2014-0001, 1 item, 1 temporary item). Taxpayer offers used to settle 
tax liability cases.
    18. Department of the Treasury, Internal Revenue Service (DAA-0058-
2014-0002, 1 item, 1 temporary item). Master files of an electronic 
information system used to reduce the payment of fraudulent tax 
refunds.
    19. Department of the Treasury, Internal Revenue Service (DAA-0058-
2014-0003, 1 item, 1 temporary item). Forms used to extract data from 
compliance systems.
    20. Department of the Treasury, Internal Revenue Service (N1-590-
12-1, 21 items, 19 temporary items). Records of the Joint Board for the 
Enrollment of Actuaries including enrollment applications, disciplinary 
files, reports, correspondence, and related master files of electronic 
information systems used to track and store case data. Proposed for 
permanent retention are meeting minutes and organization files.
    21. Administrative Office of the United States Courts, Agency-wide

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(DAA-0116-2014-0001 3 items, 2 temporary items). Administrative records 
relating to routine audits, subject files, and general correspondence. 
Proposed for permanent retention is the correspondence of the Director 
or the Deputy Director.
    22. Administrative Office of the United States Courts, United 
States Courts of Appeals (DAA-0276-2013-0003, 1 item, 1 temporary 
item). Circuit mediation records relating to cases.
    23. Christopher Columbus Fellowship Foundation, Agency-wide (N1-
508-14-1, 15 items, 6 temporary items). Compliance reports, general 
program correspondence, application records, award records, and routine 
photographs. Proposed for permanent retention are board of trustees 
records, correspondence of the executive director, publications, 
posters, video recordings, and captioned photographs.
    24. Court Services and Offenders Supervision Agency for the 
District of Columbia, Community Supervision Services (DAA-0562-2013-
0013, 1 item, 1 temporary item). Master files of an electronic 
information system used to manage and track closed offender records.
    25. National Aeronautics and Space Administration, Agency-wide 
(DAA-0255-2014-0001, 2 items, 2 temporary items). Employment records of 
the agency's exchanges, recreational associations, and child care and 
educational development centers.
    26. National Archives and Records Administration, Agency-wide (DAA-
0064-2014-0001, 2 items, 1 temporary item). Email records from staff 
accounts. Proposed for permanent retention are senior agency officials' 
emails.
    27. Securities and Exchange Commission, Division of Economic and 
Risk Analysis (N1-266-12-01, 15 items, 14 temporary items). Taxonomy 
development records, organizational information records, academic 
literature reviews, risk assessment models, and reports supporting 
rulemaking. Proposed for permanent retention are taxonomies used in the 
data reporting system.
    28. U.S. Commission on Civil Rights, Agency-wide (N1-453-12-1, 103 
items, 76 temporary items). Records related to the 10 business units of 
the agency including congressional affairs, public affairs, equal 
employment opportunity programs, human resources, administrative 
services, information technology, and regional programs. Also included 
are records of the Office of the Staff Director, Office of the General 
Counsel, Office of Civil Rights Evaluation, and Rankin Civil Rights 
Library. Proposed for permanent retention are Commission meeting files 
of the staff director, transcripts of Commission meetings, executive 
session files, hearing and briefing records, commissioners' 
correspondence, special project files, congressional committee files, 
legislative history files, speech files, biographical files, reports to 
Congress, project case files, and organizational planning and structure 
files.

    Dated: January 27, 2014.
Paul M. Wester, Jr.,
Chief Records Officer for the U.S. Government.
[FR Doc. 2014-02178 Filed 1-31-14; 8:45 am]
BILLING CODE 7515-01-P