[Federal Register Volume 79, Number 17 (Monday, January 27, 2014)]
[Notices]
[Pages 4339-4340]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2014-01444]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID DoD-2014-OS-0011]


Privacy Act of 1974; System of Records

AGENCY: Defense Health Agency, DoD.

ACTION: Notice to alter a System of Records.

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SUMMARY: The Defense Health Agency proposes to alter an existing system 
of records, EDHA 22, entitled ``Medical Situational Awareness in the 
Theater (MSAT)'' in its inventory of record systems subject to the 
Privacy Act of 1974, as amended. This system provides information to 
medical commanders and their staff on personnel readiness status before 
and during deployment and sustainment, patient tracking from initial 
point of care and enroute to CONUS military treatment facilities, 
medical surveillance of illness, injury rates and trends for theater, 
syndromic, and chemical biological, radiological, and nuclear 
surveillance of individuals for early warning alerts.

DATES: This proposed action will be effective on February 27, 2014 
unless comments are received which result in a contrary determination. 
Comments will be accepted on or before February 26, 2014.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
     Federal Rulemaking Portal: http://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Federal Docket Management System Office, 4800 Mark 
Center Drive, East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-
3100.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Linda S. Thomas, Director, Defense 
Health Agency Privacy and Civil Liberties Office, Defense Health Agency 
Headquarters, 7700 Arlington Boulevard, Suite 5101, Falls Church, VA 
22042-5101, or by phone at (703) 681-7500.

SUPPLEMENTARY INFORMATION: The Defense Health Agency notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address in FOR FURTHER INFORMATION CONTACT or at the 
Defense Privacy and Civil Liberties Office Web site http://dpclo.defense.gov/privacy/SORNs/component/osd/index.html. The proposed 
system report, as required by 5 U.S.C. 552a(r) of the Privacy Act of 
1974, as amended, was submitted on

[[Page 4340]]

October 31, 2013, to the House Committee on Oversight and Government 
Reform, the Senate Committee on Governmental Affairs, and the Office of 
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to 
OMB Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining Records About Individuals,'' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: January 22, 2014.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DHA 22

System name:
    Medical Situational Awareness in the Theater (MSAT) (October 12, 
2011, 76 FR 63287).

Changes
System ID:
    Delete entry and replace with ``EDHA 22.''
* * * * *

System location:
    Delete entry and replace with ``Force Health Protection & 
Readiness, Defense Health Agency Headquarters, 7700 Arlington 
Boulevard, Suite 5101, Falls Church, VA 22042-5101.''
* * * * *

Purpose(s):
    Delete entry and replace with ``To provide information to medical 
commanders and their staff on personnel readiness status before and 
during deployment and sustainment, patient tracking from initial point 
of care and enroute to CONUS military treatment facilities, medical 
surveillance of illnesses, injury rates and trends for theater, 
syndromic, and chemical, biological, radiological, and nuclear 
surveillance of individuals for early warning alerts.
    To provide information that, when combined with medical 
intelligence, patient tracking, geospatial mapping, logistics, 
personnel, and other information, supports a single identical display 
of relevant information shared by more than one command to facilitate 
collaborative planning and to assist all echelons in achieving 
situational awareness, and for assisting the Combatant Command and 
Joint Task Force Surgeon in assessing risks, mitigating operational 
vulnerabilities, and allocating scarce combat resources during the 
planning and conduct of operations.''

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, 
as amended, these records may specifically be disclosed outside the DoD 
as a routine use pursuant to 5 U.S.C. 552a(b)(3)as follows:
    The DoD Blanket Routine Uses may apply to this system of records.

    Note 1: This system of records contains individually 
identifiable health information. The DoD Health Information Privacy 
Regulation (DoD 6025.18-R) or any successor DoD issuances 
implementing the Health Insurance Portability and Accountability Act 
of 1996 (HIPAA) and 45 CFR parts 160 and 164, Health and Human 
Services, General Administrative Requirements and Security & 
Privacy, respectively, applies to most such health information. DoD 
6025.18-R or a successor issuance may place additional procedural 
requirements on uses and disclosures of such information beyond 
those found in the Privacy Act of 1974, as amended, or mentioned in 
this system of records notice.


    Note 2: Except as provided under 42 U.S.C. 290dd-2, records of 
identity, diagnosis, prognosis or treatment information of any 
patient maintained in connection with the performance of any program 
or activity relating to substance abuse education, prevention, 
training, treatment, rehabilitation, or research, which is 
conducted, regulated, or directly or indirectly assisted by a 
department or agency of the United States will be treated as 
confidential and disclosed only for the purposes and under the 
circumstances expressly authorized under 42 U.S.C. 290dd-2.''

* * * * *

Safeguards:
    Delete entry and replace with ``Electronic media, data and/or 
electronic records are maintained in a controlled area. The computer 
system is accessible only to authorized personnel. Entry into these 
areas is restricted to those personnel with a valid requirement and 
authorization to enter. Physical entry is restricted by the use of 
locks, passwords which are changed periodically, and administrative 
procedures.
    The system provides two-factor authentication through user IDs/
passwords. Access to personal information is restricted to those who 
require the data in the performance of their official duties. All 
personnel whose official duties require access to the information are 
trained in the proper safeguarding and use of the information.''

Retention and disposal:
    Delete entry and replace with ``Delete when the agency determines 
they are no longer needed for administrative, legal, audit, or other 
operational purposes. (N1-GRS-95-2 Item 4) (GRS 20 Item 4)''

System manager(s) and address:
    Delete entry and replace with ``Product Manager, MSAT, Defense 
Health Clinical Systems, Deployment & Readiness Systems Program 
Management Office, Skyline 6, Suite 817, 5109 Leesburg Pike, Falls 
Church, VA 22041-3226.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system of 
records should address written inquiries to the Chief, Freedom of 
Information Act (FOIA) and Privacy Act Service Center, Defense Health 
Agency Privacy and Civil Liberties Office, Defense Health Agency 
Headquarters, 7700 Arlington Boulevard, Suite 5101, Falls Church, VA 
22042-5101.
    Requests should contain the individual's full name, SSN and/or DoD 
ID Number, and signature.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system of records should 
address inquires to the Chief, FOIA and Privacy Act Service Center, 
Defense Health Agency Privacy and Civil Liberties Office, Defense 
Health Agency Headquarters, 7700 Arlington Boulevard, Suite 5101, Falls 
Church, VA 22042-5101.
    Requests should contain the individual's full name, SSN and/or DoD 
ID Number, and signature.''

Contesting record procedures:
    Delete entry and replace with ``The Office of the Secretary of 
Defense (OSD) rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in OSD 
Administrative Instruction 81, 32 CFR Part 311, or may be obtained from 
the system manager.''
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[FR Doc. 2014-01444 Filed 1-24-14; 8:45 am]
BILLING CODE 5001-06-P