[Federal Register Volume 79, Number 1 (Thursday, January 2, 2014)]
[Notices]
[Pages 183-206]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2013-31332]


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DEPARTMENT OF THE TREASURY


Privacy Act of 1974; Systems of Records

AGENCY: Department of the Treasury.

ACTION: Notice of systems of records.

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SUMMARY: In accordance with the requirements of the Privacy Act of 
1974, as amended, 5 U.S.C. 552a, the Department is publishing its 
Privacy Act systems of records.

SUPPLEMENTARY INFORMATION: Pursuant to the Privacy Act of 1974, 5 
U.S.C. 552a and the Office of Management and Budget (OMB) Circular No. 
A-130, the Department has completed a review of its Privacy Act systems 
of records notices to identify minor changes that will more accurately 
describe these records. Minor changes throughout the document are 
editorial in nature and consist principally of changes to system 
locations, system manager addresses, and revisions to organizational 
titles. The Treasury-wide notices were last published in their entirety 
on September 7, 2010, at 75 FR 54423.
    Treasury .004 Freedom of Information Act/Privacy Act Request 
Records has been updated to include a new routine use statement in 
accordance with FOIA (5 U.S.C. 552) to create Office of Government 
Information Services (OGIS) within the National Archives and Records 
Administration ``(10) To the National Archives and Records 
Administration, Office of Government Information Services (OGIS), to 
the extent necessary to fulfill its responsibilities in 5 U.S.C. Sec.  
552(b), to review administrative agency policies, procedures and 
compliance with the Freedom of Information Act (FOIA), and to 
facilitate OGIS' offering of mediation services to resolve disputes 
between persons making FOIA requests and administrative agencies.''
    Treasury .007 Personnel Security System has been updated to include 
records pertaining to current and former United States Executive 
Directors and Alternates at International Financial

[[Page 184]]

Institutions; identify Office of Personnel Management and select 
Department of the Treasury bureaus that conduct personnel security 
investigations; elaborate on types of information used in Homeland 
Security Presidential Directive 12 Personal Identity Verification 
(HSPD-12 PIV) determinations and for granting security clearances, 
i.e., individual's name, former names and aliases, date and place of 
birth, social security number, height, weight, hair and eye color, 
gender, mother's maiden name, current and former home addresses, phone 
numbers, and mail addresses, employment history, military record 
information, selective service registration record, residential 
history, education and degrees earned, names of associates and 
reference with their contact information, citizenship, passport 
information, criminal history, civil court actions, prior security 
clearance and investigative information, mental health history, records 
related to drug and/or alcohol use, financial record information, 
information from the IRS pertaining to income tax returns, credit 
reports, spouse or cohabitant name/date and place of birth, social 
security and citizenship, marriage information for current and former 
spouse(s), information on foreign contacts and activities, association 
records, information on loyalty to the United States, and other agency 
reports furnished to Treasury in connection with the background 
investigation process; inclusion of completed Security Orientation 
Acknowledgement (TDF 15-05.1) in security files; and referenced use of 
the Electronic Personnel Security Questionnaires (E-QIP) as means by 
which employee identifies information for use in the conduct of a 
background investigation for suitability and/or security clearance 
determination.
    The Department of the Treasury terminated a system of records, 
Treasury .008 Emergency Management System (September 7, 2010 at 75 FR 
54435) and records were retained and disposed of in accordance with the 
appropriate National Archives and Records Administration General 
Records Schedules.
    Three systems of record have been amended or added to the 
Department's inventory of Privacy Act notices since September 7, 2010, 
as follows: Treasury .014--User Profile Services (November 15, 2012 at 
77 FR 68204); Treasury .013 Department of the Treasury Civil Rights 
Complaints and Compliance Review Files (September 8, 2011 at 76 FR 
55737); Treasury .004 Freedom of Information Act/Privacy Act Request 
Records (April 29, 2011 at 76 FR 24085).
    The systems notices are reprinted in their entirety following the 
Table of Contents. Systems covered by this notice:
    This notice covers all systems of records maintained by the 
Departmental of the Treasury as of January 2, 2014. The system notices 
are reprinted in their entirety following the Table of Contents.

    Dated: December 13, 2013.
Helen Goff Foster,
Deputy Assistant Secretary for Privacy, Transparency, and Records, 
Department of the Treasury.

Table of Contents

    Treasury .001--Treasury Payroll and Personnel System
    Treasury .002--Grievance Records
    Treasury .003--Treasury Child Care Tuition Assistance Records
    Treasury .004--Freedom of Information Act/Privacy Act Request 
Records
    Treasury .005--Public Transportation Incentive Program Records
    Treasury .006--Parking and Carpool Program Records
    Treasury .007--Personnel Security System
    Treasury .009--Treasury Financial Management Systems
    Treasury .010--Telephone Call Detail Records
    Treasury .011--Treasury Safety Incident Management Information 
System (SIMIS)
    Treasury .012--Fiscal Service Public Key Infrastructure
    Treasury .013--Department of the Treasury Civil Rights 
Complaints and Compliance Review Files
    Treasury .014--Department of the Treasury SharePoint User 
Profile Services
TREASURY .001

System name:
    Treasury Personnel and Payroll System--Treasury.

System location:
    The Shared Development Center of the Treasury Personnel/Payroll 
System is located at 1750 Pennsylvania Avenue NW., Suite 1300, 
Washington, DC 20220. The Treasury Personnel System processing site is 
located at the Internal Revenue Service Detroit Computing Center, 985 
Michigan Avenue, Detroit, MI 48226. The Treasury Payroll processing 
site is located at the United States Department of Agriculture National 
Finance Center, 13800 Old Gentilly Road, New Orleans, LA 70129.
    The locations at which the system is maintained by all Treasury 
components and their associated field offices are:
    (1) Departmental Offices (DO):
    a. 1500 Pennsylvania Ave. NW., Washington, DC 20220.
    b. The Office of Inspector General (OIG): 740 15th Street NW., 
Washington, DC 20220.
    c. Treasury Inspector General for Tax Administration (TIGTA): 1125 
15th Street NW., Suite 700A, Washington, DC 20005.
    (2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G St. NW., 
Washington, DC 20220.
    (3) Office of the Comptroller of the Currency (OCC): 250 E Street 
SW., Washington, DC 20219-0001.
    (4) Bureau of Engraving and Printing (BEP): 14th & C Streets SW., 
Washington, DC 20228.
    (5) Financial Management Service (FMS): 401 14th Street SW., 
Washington, DC 20227.
    (6) Internal Revenue Service (IRS): 1111 Constitution Avenue NW., 
Washington, DC 20224.
    (7) United States Mint (MINT): Avery Street Building, 320 Avery 
Street, Parkersburg, WV.
    (8) Bureau of Public Debt (BPD): 999 E Street NW., Washington, DC 
20239.
    (9) Financial Crimes Enforcement Network (FinCEN), Vienna, VA 
22183-0039.

Categories of individuals covered by the system:
    (1) Employees, former employees, and applicants for employment, in 
all Treasury Department bureaus and offices. (2) Employees, former 
employees, and applicants for employment of Federal agencies for which 
the Treasury Department is a cross-services provider.

Categories of records in the system:
    Information contained in this system includes such data as: (1) 
Employee identification and status data such as name, records that 
establish an individual's identity, social security number, date of 
birth, sex, race and national origin designator, awards received, 
suggestions, work schedule, type of appointment, education, training 
courses attended, veterans preference, and military service; (2) 
employment data such as service computation for leave, date 
probationary period began, date of performance rating, performance 
contract, and date of within-grade increases; (3) position and pay data 
such as position identification number, pay plan, step, salary and pay 
basis, occupational series, organization location, and accounting 
classification codes; (4) payroll data such as earnings (overtime and 
night differential), deductions (Federal, state and local taxes, bonds 
and allotments), and time and attendance data; (5) employee retirement 
and Thrift Savings Plan data;

[[Page 185]]

(6) employment history, and (7) tables of data for editing, reporting 
and processing personnel and pay actions. These include nature of 
action codes, civil service authority codes, standard remarks, 
signature block table, position title table, financial organization 
table, and salary tables.

Authority for maintenance of the system:
    5 U.S.C. 301; 31 U.S.C. 321; Homeland Security Presidential 
Directive 12 (HSPD-12), and Treasury Directive 80-05, Records and 
Information Management Program.

Purpose(s):
    The purposes of the system include, but are not limited to: (1) 
Maintaining current and historical payroll records that are used to 
compute and audit pay entitlement; to record history of pay 
transactions; to record deductions, leave accrued and taken, bonds due 
and issued, taxes paid; maintaining and distributing Leave and Earnings 
statements; commence and terminate allotments; answer inquiries and 
process claims; and (2) maintaining current and historical personnel 
records and preparing individual administrative transactions relating 
to education and training; classification; assignment; career 
development; evaluation; promotion, compensation, separation and 
retirement; making decisions on the rights, benefits, entitlements and 
the utilization of individuals; providing a data source for the 
production of reports, statistical surveys, rosters, documentation, and 
studies required for the orderly personnel administration within 
Treasury; (3) maintaining employment history; and (4) perform personnel 
and payroll functions for Federal agencies for which Treasury is a 
cross-services provider and to conduct activities necessary to carry-
out the official HR line of business for all Federal departments and 
agencies that are serviced by the National Finance Center (NFC).

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to:
    (1) Furnish data to the Department of Agriculture, National Finance 
Center (which provides payroll and personnel processing services for 
Treasury under a cross-servicing agreement) affecting the conversion of 
Treasury employee payroll and personnel processing services; the 
issuance of paychecks to employees and distribution of wages; and the 
distribution of allotments and deductions to financial and other 
institutions, some through electronic funds transfer;
    (2) Furnish the Internal Revenue Service and other jurisdictions 
which are authorized to tax employees' compensation with wage and tax 
information in accordance with a withholding agreement with the 
Department of the Treasury pursuant to 5 U.S.C. 5516, 5517, and 5520, 
for the purpose of furnishing employees with IRS Forms W-2 that report 
such tax distributions;
    (3) Provide records to the Office of Personnel Management, Merit 
Systems Protection Board, Equal Employment Opportunity Commission, and 
General Accounting Office for the purpose of properly administering 
Federal personnel systems or other agencies' systems in accordance with 
applicable laws, Executive Orders, and regulations;
    (4) Furnish another Federal agency with information necessary or 
relevant to effect interagency salary or administrative offset, except 
that addresses obtained from the Internal Revenue Service shall not be 
disclosed to other agencies; to furnish a consumer reporting agency 
information to obtain commercial credit reports; and to furnish a debt 
collection agency information for debt collection services. Current 
mailing addresses acquired from the Internal Revenue Service are 
routinely released to consumer reporting agencies to obtain credit 
reports and are arguably relevant to debt collection agencies for 
collection services;
    (5) Disclose information to a Federal, state, local, or foreign 
agency maintaining civil, criminal, or other relevant enforcement 
information or other pertinent information, that has requested 
information relevant to or necessary to the requesting agency's hiring 
or retention of an individual, or issuance of a security clearance, 
license, contract, grant, or other benefit;
    (6) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation or settlement negotiations in response to a subpoena where 
arguably relevant to a proceeding, or in connection with criminal law 
proceedings;
    (7) Disclose information to foreign governments in accordance with 
formal or informal international agreements;
    (8) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (9) Provide information to the news media in accordance with 
guidelines contained in 28 CFR 50.2, which relates to civil and 
criminal proceedings;
    (10) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation;
    (11) Provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111 and 7114;
    (12) Provide wage and separation information to another agency, 
such as the Department of Labor or Social Security Administration, as 
required by law for payroll purposes;
    (13) Provide information to a Federal, state, or local agency so 
that the agency may adjudicate an individual's eligibility for a 
benefit, such as a state employment compensation board, housing 
administration agency, and Social Security Administration;
    (14) Disclose pertinent information to appropriate Federal, state, 
local or foreign agencies responsible for investigating or prosecuting 
the violation of, or for implementing, a statute, regulation, order, or 
license, where the disclosing agency becomes aware of a potential 
violation of civil or criminal law or regulation;
    (15) Disclose information about particular Treasury employees to 
requesting agencies or non-Federal entities under approved computer 
matching efforts, limited only to those data elements considered 
relevant to making a determination of eligibility under particular 
benefit programs administered by those agencies or entities or by the 
Department of the Treasury or any constituent unit of the Department, 
to improve program integrity, and to collect debts and other money owed 
under those programs (e.g., matching for delinquent loans or other 
indebtedness to the government);
    (16) Disclose to the Office of Child Support Enforcement, 
Administration for Children and Families, Department of Health and 
Human Services, the names, social security numbers, home addresses, 
dates of birth, dates of hire, quarterly earnings, employer identifying 
information, and State of hire of employees, for the purposes of 
locating individuals to establish paternity, establishing and modifying 
orders of child support, identifying sources of income, and for other 
child support enforcement activities as required by the Personal 
Responsibility and Work Opportunity Reconciliation Act (Welfare Reform 
Law, Pub. L. 104-193);
    (17) Disclose information to contractors, grantees, experts, 
consultants, students, and others performing or working on a contract, 
service, grant, cooperative agreement, or

[[Page 186]]

other assignment for the Department of the Treasury, when necessary to 
accomplish an agency Function;
    (18) Disclose information to other Federal agencies with whom the 
Department has entered into a cross servicing agreement that provides 
for the delivery of automated human resources operations. These 
operations may include maintaining current and historical payroll and 
personnel records, and providing reports, statistical surveys, rosters, 
documentation, and studies as required by the other federal agency to 
support its personnel administration activities; and
    (19) To appropriate agencies, entities, and persons when (a) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (c) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.

Disclosure to consumer reporting agencies:
    Disclosures may be made pursuant to 5 U.S.C. 552a(b)(12) and 
section 3 of the Debt Collection Act of 1982, Public Law 97-365; debt 
information concerning a government claim against an individual is also 
furnished, in accordance with 5 U.S.C. 552a(b)(12) and section 3 of the 
Debt Collection Act of 1982, to consumer reporting agencies to 
encourage repayment of an overdue debt. Disclosures may be made to a 
consumer reporting agency as defined in the Fair Credit Reporting Act, 
15 U.S.C. 1681a(f), or the Federal Claims Collection Act of 1966, 31 
U.S.C. 701(a)(3).

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic records, microfiche, and hard copy. Disbursement records 
are stored at the Federal Records Center.

Retrievability:
    Records are retrieved generally by social security number, position 
identification number within a bureau/agency and sub-organizational 
element, employee identification or employee name. Secondary 
identifiers are used to assure accuracy of data accessed, such as 
master record number or date of birth.

Safeguards:
    Entrances to data centers and support organization offices are 
restricted to those employees whose work requires them to be there for 
the system to operate. Identification (ID) cards are verified to ensure 
that only authorized personnel are present. Disclosure of information 
through remote terminals is restricted through the use of passwords and 
sign-on protocols, which are periodically changed. Reports produced 
from the remote printers are in the custody of personnel and financial 
management officers and are subject to the same privacy controls as 
other documents of similar sensitivity.

Retention and disposal:
    The current payroll and personnel system and the personnel and 
payroll system's master files are kept as electronic media. Information 
rendered to hard copy in the form of reports and payroll information 
documentation is also retained in an electronic media format. Employee 
records are retained in automated form for as long as the employee is 
active on the system (separated employee records are maintained in an 
``inactive'' status). Files are purged in accordance with Treasury 
Directive 80-05, ``Records and Information Management Program.''

System manager(s) and address:
    Department of the Treasury: Official prescribing policies and 
practices: Chief Human Capitol Officer/Deputy Assistant Secretary for 
Human Resources, 1750 Pennsylvania Avenue NW., Washington, DC 20220.
    The systems managers for the Treasury components are:
    (1) a. DO: Deputy Assistant Secretary for Human Resources/Chief 
Human Capital Officer, 1500 Pennsylvania Avenue NW., Washington, DC 
20220.
    b. OIG: Personnel Officer, 740 15th Street NW., Suite 500, 
Washington, DC 20220.
    c. TIGTA: Director, Human Resources, 1125 15th Street NW., Suite 
700A, Washington, DC 20005.
    (2) TTB: Chief, Personnel Division, 1310 G St. NW., Washington, DC 
20220.
    (3) OCC: Director, Human Resources, 250 E Street SW., Washington, 
DC 20219.
    (4) BEP: Chief, Office of Human Resources, 14th & C Streets SW., 
Room 202-13A, E&P Annex, Washington, DC 20228.
    (5) FMS: Director, Personnel Management Division, 3700 East West 
Hwy, Room 115-F, Hyattsville, MD 20782.
    (6) IRS: Associate Director, Transactional Processing Operations, 
1111 Constitution Avenue NW., CP6, A:PS:TP, 2nd Floor, Washington, DC 
20224.
    (7) MINT: Assistant Director for Human Resources, 801 9th Street 
NW., 7th Floor, Washington, DC 20220.
    (8) BPD: Director, Human Resources Operations Division, Avery 
Street Building, 320 Avery Street, Parkersburg, WV.
    (9) FinCEN: Chief of Personnel and Training, Vienna, VA 22183-0039.
    A list of the Federal agencies for which Treasury is a cross-
services provider and their respective system managers may be obtained 
by contacting the Chief Human Capitol Officer/Deputy Assistant 
Secretary for Human Resources, at the address shown above.

Notification procedure:
    (1) Employees, former employees or applicants of the Department of 
the Treasury seeking notification and access to any record contained in 
the system of records, or seeking to contest its content, may inquire 
in accordance with instructions pertaining to individual Treasury 
components appearing at 31 CFR part 1, subpart C, appendices A-L.
    (2) Employees of other Federal agencies for which Treasury is a 
cross-services provider may request notification, access and amendment 
of their records through the personnel office at their home agency. 
(See ``System manager'' above.)

Record access procedures:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    The information contained in these records is provided by or 
verified by the subject of the record, supervisors, and non-Federal 
sources such as private employers.

Exemptions claimed for the system:
    None.
TREASURY .002

System name:
    Grievance Records--Treasury.

System location:
    Department of the Treasury, 1500 Pennsylvania Ave. NW., Washington,

[[Page 187]]

DC 20220. These records are located in personnel or designated offices 
in the bureaus in which the grievances were filed.
    The locations at which the system is maintained are:
    (1) a. Departmental Offices (DO): 1500 Pennsylvania Ave. NW., 
Washington, DC 20220.
    b. The Office of Inspector General (OIG): 740 15th Street NW., 
Washington, DC 20220.
    c. Treasury Inspector General for Tax Administration (TIGTA): 1125 
15th Street NW., Suite 700A, Washington, DC 20005.
    d. Special Inspector General for the Troubled Asset Relief Program 
(SIGTARP), 1801 L. Street NW., Washington, DC 20036.
    (2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G. St. 
NW., Washington, DC 20220.
    (3) Office of the Comptroller of the Currency (OCC): 250 E Street 
NW., Washington, DC 20219-0001.
    (4) Bureau of Engraving and Printing (BEP): 14th & C Streets SW., 
Washington, DC 20228.
    (5) Financial Management Service (FMS): 401 14th Street SW., 
Washington, DC 20227.
    (6) Internal Revenue Service (IRS): 1111 Constitution Avenue NW., 
Washington, DC 20224.
    (7) United States Mint (MINT): 801 9th Street NW., Washington, DC 
20220.
    (8) Bureau of the Public Debt (BPD): Avery Street Building, 320 
Avery Street, Parkersburg, WV 26101.
    (9) Financial Crimes Enforcement Network (FinCEN), Vienna, VA 
22183-0039.

Categories of individuals covered by the system:
    Current or former Federal employees who have submitted grievances 
with their bureaus in accordance with part 771 of the Office of 
Personnel Management's (OPM) regulations (5 CFR part 771), the Treasury 
Employee Grievance System (TPM Chapter 771), or a negotiated procedure.

Categories of records in the system:
    The system contains records relating to grievances filed by 
Treasury employees under part 771 of the OPM's regulations. These case 
files contain all documents related to the grievance including 
statements of witnesses, reports of interviews and hearings, examiner's 
findings and recommendations, a copy of the original and final 
decision, and related correspondence and exhibits. This system includes 
files and records of internal grievance and arbitration systems that 
bureaus and/or the Department may establish through negotiations with 
recognized labor organizations.

Authority for maintenance of the system:
    5 U.S.C. 1302, 3301, 3302; E.O. 10577; 3 CFR 1954-1958 Comp., p. 
218; E.O. 10987; 3 CFR 1959-1963 Comp., p. 519; agency employees, for 
personal relief in a matter of concern or dissatisfaction which is 
subject to the control of agency management.

Purpose(s):
    To adjudicate employee administrative grievances filed under the 
authority of 5 CFR part 771 and the Department's Administrative 
Grievance Procedure.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used:
    (1) To disclose pertinent information to the appropriate Federal, 
state, or local agency responsible for investigating, prosecuting, 
enforcing, or implementing a statute, rule, regulation, or order, where 
the disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation;
    (2) To disclose information to any source from which additional 
information is requested in the course of processing in a grievance, to 
the extent necessary to identify the individual, inform the source of 
the purpose(s) of the request, and identify the type of information 
requested;
    (3) To disclose information to a Federal agency, in response to its 
request, in connection with the hiring or retention of an individual, 
the issuance of a security clearance, the conducting of a security or 
suitability investigation of an individual, the classifying of jobs, 
the letting of a contract, or the issuance of a license, grant, or 
other benefit by the requesting agency, to the extent that the 
information is relevant and necessary to requesting the agency's 
decision on the matter;
    (4) To provide information to a congressional office in response to 
an inquiry made at the request of the individual to whom the record 
pertains;
    (5) To disclose information to another Federal agency or to a court 
when the Government is party to a judicial proceeding before the court;
    (6) By the National Archives and Records Administration in records 
management inspections conducted under authority of 44 U.S.C. 2904 and 
2908;
    (7) By the bureau maintaining the records of the Department in the 
production of summary descriptive statistics and analytical studies in 
support of the function for which the records are collected and 
maintained, or for related work force studies. While published 
statistics and studies do not contain individual identifiers, in some 
instances the selection of elements of data included in the study may 
be structured in such a way as to make the data individually 
identifiable by inference;
    (8) To disclose information to officials of the Merit Systems 
Protection Board, the Office of the Special Counsel, the Federal Labor 
Relations Authority and its General Counsel, the Equal Employment 
Opportunity Commission, or the Office of Personnel Management when 
requested in performance of their authorized duties;
    (9) To disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing Counsel or witnesses in the course of civil 
discovery, litigation or settlement negotiations in response to a court 
order, or in connection with criminal law proceedings;
    (10) To provide information to officials of labor organizations 
reorganized under the Civil Service Reform Act when relevant and 
necessary to their duties of exclusive representation concerning 
personnel policies, practices, and matters affecting work conditions.
    (11) To appropriate agencies, entities, and persons when (a) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (c) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    File folders.

[[Page 188]]

Retrievability:
    By the names of the individuals on whom they are maintained.

Safeguards:
    Lockable metal filing cabinets to which only authorized personnel 
have access.

Retention and disposal:
    Disposed of 3 years after closing of the case. Grievances filed 
against disciplinary adverse actions are retained by the United States 
Secret Service for 4 years. Disposal is by shredding or burning.

System manager(s) and address:
    Records pertaining to administrative grievances filed at the 
Departmental level: Director, Office of Human Resources Strategy and 
Solutions, 1750 Pennsylvania Ave. NW., Suite 1200, Washington, DC 
20220. Records pertaining to administrative grievances filed at the 
bureau level:
    (1) a. DO: Director, Office of Human Resources for Departmental 
Offices, 1500 Pennsylvania Ave. NW., Room 5202-Main Treasury, 
Washington, DC 20220.
    b. OIG: Personnel Officer, 740 15th St. NW., Rm. 510, Washington, 
DC 20220.
    c. TIGTA: Director, Human Capital and Support Services, 1125 15th 
Street NW., Suite 700A, Washington, DC 20005.
    (2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G St. NW., 
Washington, DC 20220.
    (3) OCC: Director, Human Resources, 250 E Street SW., Washington, 
DC 20219.
    (4) BEP: Chief, Office of Human Resources, 14th & C Streets SW., 
Room 202-13A, E&P Annex, Washington, DC 20228.
    (5) FMS: Director, Personnel Management Division, 3700 East West 
Hwy, Room 115-F, Hyattsville, MD 20782.
    (6) IRS: Director, Office of Workforce Relations (M:S:L), 1111 
Constitution Ave. NW., Room 1515IR, Washington, DC 20224.
    (7) Mint: Assistant Director for Human Resources, 801 9th Street 
NW., 3rd Floor, Washington, DC 20220.
    (8) BPD: Director, Human Resources Operations Division, Avery 
Street Building, 320 Avery Street, Parkersburg, WV 26101.
    (9) FinCEN: Director, P.O. Box 39, Vienna, VA 22183-0039.

Notification procedure:
    It is required that individuals submitting grievances be provided a 
copy of the record under the grievance process. They may, however, 
contact the agency personnel or designated office where the action was 
processed, regarding the existence of such records on them. They must 
furnish the following information for their records to be located and 
identified: (1) Name, (2) date of birth, (3) approximate date of 
closing of the case and kind of action taken, (4) organizational 
component involved.

Record access procedures:
    It is required that individuals submitting grievances be provided a 
copy of the record under the grievance process. However, after the 
action has been closed, an individual may request access to the 
official copy of the grievance file by contacting the bureau personnel 
or designated office where the action was processed. Individuals must 
provide the following information for their records to be located and 
identified: (1) Name, (2) date of birth, (3) approximate date of 
closing of the case and kind of action taken, (4) organizational 
component involved.

Contesting record procedures:
    Review of requests from individuals seeking amendment of their 
records which have been the subject of a judicial or quasi-judicial 
action will be limited in scope. Review of amendment requests of these 
records will be restricted to determining if the record accurately 
documents the action of the agency ruling on the case, and will not 
include a review of the merits of the action, determination, or 
finding.
    Individuals wishing to request amendment to their records to 
correct factual errors should contact the bureau personnel or 
designated office where the grievance was processed. Individuals must 
furnish the following information for their records to be located and 
identified: (1) Name, (2) date of birth, (3) approximate date of 
closing of the case and kind of action taken, (4) organizational 
component involved.

Record source categories:
    Information in this system of records is provided: (1) By the 
individual on whom the record is maintained, (2) by testimony of 
witnesses, (3) by agency officials, (4) from related correspondence 
from organizations or persons.

Exemptions claimed for the system:
    None.
TREASURY .003

System name:
    Treasury Child Care Tuition Assistance Records--Treasury.

System location:
    Department of the Treasury, 1500 Pennsylvania Ave. NW., Washington, 
DC 20220. The locations at which the system is maintained by Treasury 
components are:
    (1) a. Departmental Offices (DO): 1500 Pennsylvania Ave. NW., 
Washington, DC 20220.
    b. The Office of Inspector General (OIG): 740 15th Street NW., 
Washington, DC 20220.
    c. Treasury Inspector General for Tax Administration (TIGTA): 1125 
15th Street NW., Suite 700A, Washington, DC 20005.
    d. Special Inspector General for the Troubled Asset Relief Program 
(SIGTARP), 1801 L. Street NW., Washington, DC 20036.
    (2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G St. NW., 
Washington, DC 20220.
    (3) Office of the Comptroller of the Currency (OCC): 250 E Street 
NW., Washington, DC 20219-0001.
    (4) Bureau of Engraving and Printing (BEP): 14th & C Streets SW., 
Washington, DC 20228.
    (5) Financial Management Service (FMS): 401 14th Street SW., 
Washington, DC 20227.
    (6) Internal Revenue Service (IRS): 1111 Constitution Avenue NW., 
Washington, DC 20224.
    (7) United States Mint (MINT): 801 9th Street NW., Washington, DC 
20220.
    (8) Bureau of the Public Debt (BPD): Avery Street Building, 320 
Avery Street, Parkersburg, WV.

Categories of individuals covered by the system:
    Employees of the Department of the Treasury who voluntarily apply 
for child care tuition assistance, the employee's spouse, their 
children and their child care providers.

Categories of records in the system:
    Records may include application forms for child care tuition 
assistance containing personal information, including employee (parent) 
name, Social Security Number, pay grade, home and work numbers, 
addresses, telephone numbers, total family income, names of children on 
whose behalf the parent is applying for tuition assistance, each 
child's date of birth, information on child care providers used 
(including name, address, provider license number and State where 
issued, tuition cost, and provider tax identification number), and 
copies of IRS Form 1040 and 1040A for verification purposes. Other 
records may include the child's social security number, weekly expense, 
pay statements, records relating to direct

[[Page 189]]

deposits, verification of qualification and administration for the 
child care tuition assistance.

Authority for maintenance of the system:
    Public Law 106-58, section 643 and E.O. 9397.

Purpose(s):
    To establish and verify Department of the Treasury employees' 
eligibility for child care subsidies in order for the Department of the 
Treasury to provide monetary assistance to its employees. Records are 
also maintained so the Department can make payments to child care 
providers on an employee's behalf.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to:
    (1) Disclose pertinent information to the appropriate Federal, 
State, or local agency responsible for investigating, prosecuting, 
enforcing, or implementing a statute, rule, regulation, or order, where 
the Department of the Treasury becomes aware of an indication of a 
violation or potential violation of civil or criminal law or 
regulation;
    (2) Provide information to a congressional office from the record 
of an individual in response to an inquiry from that congressional 
office made at the request of that individual;
    (3) Disclose information to another Federal agency, to a court, or 
a party in litigation before a court or in an administrative proceeding 
being conducted by a Federal agency, when the Government is a party to 
the judicial or administrative proceeding. In those cases where the 
Government is not a party to the proceeding, records may be disclosed 
If a subpoena has been signed by a judge;
    (4) Disclose information to the National Archives and Records 
Administration for use in records management inspections;
    (5) Disclose information to the Department of Justice, or in a 
proceeding before a court, adjudicative body, or other administrative 
body before which the Department of the Treasury is authorized to 
appear, when: (a) The Department of the Treasury, or any component 
thereof; or (b) any employee of the Department of the Treasury in his 
or her official capacity; or (c) any employee of the Department of the 
Treasury in his or her individual capacity where the Department of 
Justice or the Department of the Treasury has agreed to represent the 
employee; or (d) the United States, when the Department of the Treasury 
determines that litigation is likely to affect the Department of the 
Treasury or any of its components; is a party to litigation or has an 
interest in such litigation, and the use of such records by the 
Department of Justice or the Department of the Treasury is deemed by 
the Department of the Treasury to be relevant and necessary to the 
litigation; provided, however, that the disclosure is compatible with 
the purpose for which records were collected;
    (6) Provide records to the Office of Personnel Management, Merit 
Systems Protection Board, Equal Employment Opportunity Commission, 
Federal Labor Relations Authority, the Office of Special Counsel, and 
General Accountability Office for the purpose of properly administering 
Federal personnel systems or other agencies' systems in accordance with 
applicable laws, Executive Orders, and regulations;
    (7) Disclose information to contractors, grantees, or volunteers 
performing or working on a contract, service, grant, or cooperative 
agreement, or job for the Federal Government;
    (8) Disclose information to a court, magistrate, or administrative 
tribunal when necessary and relevant in the course of presenting 
evidence, including disclosures to opposing counsel or witnesses in the 
course of civil discovery, litigation, or settlement negotiations or in 
connection with criminal law proceedings or in response to a subpoena;
    (9) Disclose information to unions recognized as exclusive 
bargaining representatives under 5 U.S.C. chapter 71, and other parties 
responsible for the administration of the Federal labor-management 
program if needed in the performance of their authorized duties.
    (10) To appropriate agencies, entities, and persons when (a) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (c) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Information may be collected on paper or electronically and may be 
stored as paper forms or on computers.

Retrievability:
    By name; may also be cross-referenced to Social Security Number.

Safeguards:
    When not in use by an authorized person, paper records are stored 
in lockable file cabinets or secured rooms. Electronic records are 
protected by the use of passwords.

Retention and disposal:
    Disposition of records is according to the National Archives and 
Records Administration (NARA) guidelines.

System manager(s) and address:
    Treasury official prescribing policies and practices: Director, 
Office of Human Resources Strategy and Solutions, 1750 Pennsylvania 
Ave. NW., Suite 1200, Department of the Treasury, Washington, DC 20220. 
Officials maintaining the system and records for the Treasury 
components are:
    (1) DO:
    a. Director, Office of Human Resources for Departmental Offices, 
1500 Pennsylvania Ave. NW., Room 5202-MT, Washington, DC 20220.
    b. Office of General Counsel: Administrative Officer, Department of 
the Treasury, Room 3000-MT, Washington, DC 20220.
    c. OIG: Personnel Officer, 740 15th St. NW., Suite 510, Washington, 
DC 20220.
    d. TIGTA: Director, Human Capital and Support Services, 1125 15th 
Street NW., Suite 700A, Washington, DC 20005.
    (2) TTB: Assistant Administrator, Office of Management, 1310 G St. 
NW., Washington, DC 20220.
    (3) OCC: Director, Human Resources Division, Independence Square, 
250 E St. SW., 4th Floor, Washington, DC 20219.
    (4) BEP: Chief, Office of Human Resources. 14th & C St. SW., Room 
202-13a, Washington, DC 20228.
    (5) FMS: Director, Human Resources Division, PG Center II Bldg, Rm. 
114f, 3700 East West Highway, Hyattsville, MD 20782.
    (6) IRS: Director Personnel Policy Division, 1111 Constitution 
Ave., Building CP6-M:S:P, Washington, DC 20224.
    (7) MINT: Assistant Director for Human Resources, 801 9th Street 
NW., 3rd Floor, Washington, DC 20220.

[[Page 190]]

    (8) BPD: Child Care Assistance Program (CCAP) Coordinator, Avery 
Street Building, 320 Avery Street, Parkersburg, WV 26101.

Notification procedure:
    Individuals seeking notification and access to any record contained 
in the system of records, or seeking to contest its content, may 
inquire in accordance with instructions pertaining to individual 
Treasury components appearing at 31 CFR part 1, subpart C, appendices 
A-M.

Record access procedures:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    Information is provided by Department of the Treasury employees who 
apply for child care tuition assistance.

Exemptions claimed for the system:
    None.
TREASURY .004

System name:
    Freedom of Information Act/Privacy Act Request Records--Treasury.

System location:
    Department of the Treasury, 1500 Pennsylvania Avenue NW., 
Washington, DC 20220. The locations at which the system is maintained 
by Treasury components and their associated field offices are:
    (1) Departmental Offices (DO), which includes the Office of 
Inspector General (OIG), the Community Development Financial 
Institutions Fund (CDFI), and Special Inspector General for the 
Troubled Asset Relief Program (SIGTARP);
    (2) Alcohol and Tobacco Tax and Trade Bureau (TTB);
    (3) Office of the Comptroller of the Currency (OCC);
    (4) Bureau of Engraving and Printing (BEP);
    (5) Financial Management Service (FMS);
    (6) United States Mint (MINT);
    (7) Bureau of the Public Debt (BPD);
    (8) Financial Crimes Enforcement Network (FinCEN); and
    (9) Treasury Inspector General for Tax Administration (TIGTA).

Categories of individuals covered by the system:
    Individuals who have: (1) Requested access to records pursuant to 
the Freedom of Information Act, 5 U.S.C. 552 (FOIA), or who have 
appealed initial denials of their requests; and/or (2) made a request 
for access, amendment, or other action pursuant to the Privacy Act of 
1974, 5 U.S.C. 552a (PA).

Categories of records in the system:
    Requests for records or information pursuant to the FOIA/PA, which 
includes the names of individuals making written or electronically 
submitted requests for records under the FOIA/PA; the contact 
information of the requesting individual such as their mailing address, 
email address, and/or phone number; and the dates of such requests and 
their receipt. Supporting records include the written correspondence 
received from requesters and responses made to such requests; internal 
processing documents and memoranda; referrals and copies of records 
provided or withheld; and may include legal memoranda and opinions. 
Comparable records are maintained in this system with respect to any 
appeals made from initial denials of access, refusal to amend records, 
and lawsuits under the FOIA/PA.

Authority for maintenance of the system:
    Freedom of Information Act, 5 U.S.C. 552; Privacy Act of 1974, 5 
U.S.C. 552a; and 5 U.S.C. 301.

Purpose(s):
    The system is used by officials to administratively control and/or 
process requests for records to ensure compliance with the FOIA/PA and 
to collect data for the annual reporting requirements of the FOIA and 
other Departmental management report requirements. In addition, the 
system allows for online submission to expedite the consideration of 
requests.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to:
    (1) Disclose pertinent information to appropriate Federal, foreign, 
State, local, tribal or other public authorities or self-regulatory 
organizations responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation;
    (2) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a court order, 
or in connection with criminal law proceedings;
    (3) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (4) Disclose information to another Federal agency to (a) permit a 
decision as to access, amendment or correction of records to be made in 
consultation with or by that agency, or (b) verify the identity of an 
individual or the accuracy of information submitted by an individual 
who has requested access to or amendment or correction of records;
    (5) Disclose information to the Department of Justice when seeking 
legal advice, or when (a) the agency, or (b) any component thereof, or 
(c) any employee of the agency in his or her official capacity, or (d) 
any employee of the agency in his or her individual capacity where the 
Department of Justice has agreed to represent the employee, or (e) the 
United States, where the agency determines that litigation is likely to 
affect the agency or any of its components, is a party to litigation or 
has an interest in such litigation, and the use of such records by the 
Department of Justice is deemed by the agency to be relevant and 
necessary to the litigation;
    (6) Disclose information to the appropriate foreign, State, local, 
tribal, or other public authority or self-regulatory organization for 
the purpose of (a) consulting as to the propriety of access to or 
amendment or correction of information obtained from that authority or 
organization, or (b) verifying the identity of an individual who has 
requested access to or amendment or correction of records;
    (7) Disclose information to contractors and other agents who have 
been engaged by the Department or one of its bureaus to provide 
products or services associated with the Department's or bureaus' 
responsibilities arising under the FOIA/PA;
    (8) Disclose information to the National Archives and Records 
Administration for use in records management inspections;
    (9) Disclose information to appropriate agencies, entities, and 
persons when (a) the Department suspects or has confirmed that the 
security or confidentiality of information in the system of records has 
been compromised; (b) the Department has determined that as a result of 
the suspected or confirmed compromise there is a risk of harm to 
economic or property interests, identity theft or fraud, or harm to the 
security or integrity of this system or other systems or programs 
(whether maintained by the

[[Page 191]]

Department or another agency or entity) that rely upon the compromised 
information; and (c) the disclosure made to such agencies, entities, 
and persons is reasonably necessary to assist in connection with the 
Department's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.
    (10) To the National Archives and Records Administration, Office of 
Government Information Services (OGIS), to the extent necessary to 
fulfill its responsibilities in 5 U.S.C. Sec.  552(b), to review 
administrative agency policies, procedures and compliance with the 
Freedom of Information Act (FOIA), and to facilitate OGIS' offering of 
mediation services to resolve disputes between persons making FOIA 
requests and administrative agencies.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic media, computer paper printout, index file cards, and 
paper records in file folders.

Retrievability:
    Retrieved by name, subject, request file number, or other data 
element as may be permitted by an automated system.

Safeguards:
    Protection and control of any sensitive but unclassified (SBU) 
records are in accordance with Treasury Directive Publication 71-10, 
Department of the Treasury Security Manual; DO P-910, Departmental 
Offices Information Technology Security Policy Handbook; Treasury 
Directive Publication 85-01, Treasury Information Technology Security 
Program; National Institute of Standards and Technology 800-122 and any 
supplemental guidance issued by individual bureaus; the National 
Institute of Standards and Technology Special Publication 800-53 
Revision 3, Recommended Security Controls for Federal Information 
Systems and Organizations; and Guide to Protecting the Confidentiality 
of Personally Identifiable Information. Access to the records is 
available only to employees responsible for the management of the 
system and/or employees of program offices who have a need for such 
information.

Retention and disposal:
    The records pertaining to FOIA/PA requests are retained and 
disposed of in accordance with the National Archives and Records 
Administration's General Record Schedule 14--Information Services 
Records.

System manager(s) and address:
    Department of the Treasury: Official prescribing policies and 
practices--Departmental Disclosure Officer, Department of the Treasury, 
1500 Pennsylvania Avenue NW., Washington, DC 20220. The system managers 
for the Treasury components are:
    (1) a. DO: Director, Disclosure Services, Department of the 
Treasury, Washington, DC 20220.
    b. OIG: Director, Disclosure Services, Department of the Treasury, 
Washington, DC 20220.
    c. CDFI: Director, Disclosure Services, Department of the Treasury, 
Washington, DC 20220.
    d. SIGTARP: Chief Counsel, Office of the Special Inspector General 
for the Troubled Asset Relief Program, 1801 L Street NW., Washington, 
DC 20036.
    (2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G St. NW., 
Washington, DC 20220.
    (3) BEP: Disclosure Officer, FOIA Office, 14th & C Streets SW., 
Washington, DC 20228.
    (4) FMS: Disclosure Officer, 401 14th Street SW., Washington, DC 
20227.
    (5) Mint: Disclosure Officer, 801 9th Street NW., 8th Floor, 
Washington, DC 20220.
    (6) OCC: Disclosure Officer, Communications Division, Washington, 
DC 20219.
    (7) BPD: Information Disclosure Officer, Avery Street Building, 320 
Avery Street, Parkersburg, WV.
    (8) FinCEN: P.O. Box 39, Vienna, VA 22182.
    (9) TIGTA: Director, Human Capital and Support Services, 1125 15th 
Street NW., Suite 700A, Washington, DC 20005.

Notification procedure:
    Individuals seeking notification and access to any record contained 
in the system of records, or seeking to contest its content, may 
inquire in accordance with instructions pertaining to individual 
Treasury components appearing at 31 CFR part 1, subpart C, appendices 
A-M.

Record access procedures:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    The information contained in these files originates from 
individuals who make FOIA/PA requests and agency officials responding 
to those requests.

Exemptions claimed for the system:
    None. Please note that the Department has claimed one or more 
exemptions (see 31 CFR 1.36) for a number of its other systems of 
records under 5 U.S.C. 552a(j)(2) and (k)(1), (2), (3), (4), (5), and 
(6). During the course of a FOIA/PA action, exempt materials from those 
other systems may become a part of the case records in this system. To 
the extent that copies of exempt records from those other systems have 
been recompiled and/or entered into these FOIA/PA case records, the 
Department claims the same exemptions for the records as they have in 
the original primary systems of records of which they are a part.
TREASURY .005

System name:
    Public Transportation Incentive Program Records--Treasury.

System location:
    Department of the Treasury, 1500 Pennsylvania Avenue NW., 
Washington, DC 20220. The locations at which the system is maintained 
by Treasury bureaus and their associated field offices are:
    (1) a. Departmental Offices (DO): 1500 Pennsylvania Ave. NW., 
Washington, DC 20220.
    b. The Office of Inspector General (OIG): 740 15th Street NW., 
Washington, DC 20220.
    c. Treasury Inspector General for Tax Administration (TIGTA): 1125 
15th Street NW., Suite 700A, Washington, DC 20005.
    d. Special Inspector General for the Troubled Asset Relief Program 
(SIGTARP), 1801 L Street NW., Washington, DC 20036.
    (2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G St. NW., 
Washington, DC 20220.
    (3) Office of the Comptroller of the Currency (OCC): 250 E Street 
SW., Washington, DC 20219-0001.
    (4) Bureau of Engraving and Printing (BEP): 14th & C Streets SW., 
Washington, DC 20228.
    (5) Financial Management Service (FMS): 401 14th Street SW., 
Washington, DC 20227.
    (6) Internal Revenue Service (IRS): 1111 Constitution Avenue NW., 
Washington, DC 20224.
    (7) United States Mint (MINT): 801 9th St. NW., Washington, DC 
20220.
    (8) Bureau of the Public Debt (BPD): Avery Street Building, 320 
Avery Street, Parkersburg, WV 26101.
    (9) Financial Crimes Enforcement Network (FinCEN), Vienna, VA 
22182.

[[Page 192]]

Categories of individuals covered by the system:
    Employees who have applied for or who participate in the Public 
Transportation Incentive Program.

Categories of records in the system:
    (1) Public Transportation Incentive Program application form 
containing the participant's name, last four digits of the social 
security number, or for IRS employees the Standard Employee Identifier 
(SEID) issued by the IRS, place of residence, office address, office 
telephone, grade level, duty hours, previous method of transportation, 
costs of transportation, and the type of fare incentive requested. 
Incentives authorized under the Federal Workforce Transportation 
Program may be included in this program.
    (2) Reports submitted to the Department of the Treasury in 
accordance with Treasury Directive 74-10.

Authority for maintenance of the system:
    5 U.S.C. 301, 26 U.S.C. 132(f), and Public Law 101-509.

Purpose(s):
    The records are used to administer the public transportation 
incentive or subsidy programs provided by Treasury bureaus for eligible 
employees. The system also enables the Department to compare these 
records with other Federal agencies to ensure that employee 
transportation programs benefits are not abused.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to disclose information to:
    (1) Appropriate Federal, state, local, or foreign agencies 
responsible for investigating or prosecuting the violations of, or for 
enforcing or implementing, a statute, rule, regulation, order or 
license;
    (2) A court, magistrate, or administrative tribunal in the course 
of presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations, in response to a court-ordered subpoena where relevant or 
potentially relevant to a proceeding, or in connection with criminal 
law proceedings;
    (3) A congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (4) Unions recognized as exclusive bargaining representatives under 
the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and/or 7114;
    (5) Agencies, contractors, and others to administer Federal 
personnel or payroll systems, and for debt collection and employment or 
security investigations;
    (6) Other Federal agencies for matching to ensure that employees 
receiving PTI Program benefits are not listed as a carpool or vanpool 
participant, the holder of a parking permit; and to prevent the program 
from being abused;
    (7) The Department of Justice when seeking legal advice, or when 
(a) the Department of the Treasury (agency) or (b) any component 
thereof, or (c) any employee of the agency in his or her official 
capacity, or (d) any employee of the agency in his or her individual 
capacity where the Department of Justice has agreed to represent the 
employee, or (e) the United States, where the agency determines that 
litigation is likely to affect the agency or any of its components, is 
a party to litigation or has an interest in such litigation, and the 
use of such records by the Department of Justice is deemed by the 
agency to be relevant and necessary to the litigation;
    (8) The Office of Personnel Management, the Merit Systems 
Protection Board, the Equal Employment Opportunity Commission, and the 
Federal Labor Relations Authority or other third parties when mandated 
or authorized by statute; and
    (9) A contractor for the purpose of compiling, organizing, 
analyzing, programming, or otherwise refining records to accomplish an 
agency function subject to the same limitations applicable to U.S. 
Department of Treasury officers and employees under the Privacy Act;
    (10) To appropriate agencies, entities, and persons when (a) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (c) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records, file folders and/or electronic media.

Retrievability:
    By name of individual, badge number or office.

Safeguards:
    Access is limited to authorized employees. Files are maintained in 
locked safes and/or file cabinets. Electronic records are password-
protected. During non-work hours, records are stored in locked safes 
and/or cabinets in locked room.

Retention and disposal:
    Active records are retained indefinitely. Inactive records are held 
for three years and then destroyed.

System manager(s) and address:
    The system managers for the Treasury bureaus are:
    (1) Departmental Offices:
    a. Director, Occupational Safety and Health Office, Room 6204 
Annex, 1500 Pennsylvania Ave. NW., Washington, DC 20220.
    b. Office of Inspector General: Office of Assistant Inspector for 
Management Services, Office of Administrative Services, Suite 510, 740 
15th St. NW., Washington, DC 20220.
    c. TIGTA: Director, Human Capital and Support Services, 1125 15th 
Street NW., Suite 700A, Washington, DC 20005.
    (2) TTB: Alcohol and Tobacco Tax and Trade Bureau: 1310 G St. NW., 
Washington, DC 20220.
    (3) BEP: Chief, Office of Human Resources, Bureau of Engraving and 
Printing, 14th and C Streets SW., Washington, DC 20228.
    (4) OCC: Building Manager, Building Services, Office of the 
Comptroller of the Currency, 250 E Street SW., Washington, DC 20219-
0001.
    (5) FMS: Director, Administrative Programs Division, Financial 
Management Service, 3700 East West Hwy., Room 144, Hyattsville, MD 
20782.
    (6) IRS: Official prescribing policies and practices--Chief, 
National Office, Protective Program Staff, Director, Personnel Policy 
Division, 2221 S. Clark Street-CP6, Arlington, VA 20224. Officials 
maintaining the system--Supervisor of local offices where the records 
reside. (See IRS Appendix A for addresses.)
    (7) Mint: Office of Management Services (OMS), 801 9th St. NW., 2nd 
Floor, Washington, DC 20220.

[[Page 193]]

    (8) BPD: Director, Division of Administrative Services, Avery 
Street Building, 320 Avery Street, Parkersburg, WV 26101.
    (9) FinCEN: Director, P.O. Box 39, Vienna, VA 22183-0039.

Notification procedure:
    Individuals seeking notification and access to any record contained 
in the system of records, or seeking to contest its content, may 
inquire in accordance with instructions pertaining to individual 
Treasury components appearing at 31 CFR part 1, subpart C, appendices 
A-M.

Record access procedures:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    The source of the data are employees who have applied for the 
transportation incentive, the incentive program managers and other 
appropriate agency officials, or other Federal agencies.

Exemptions claimed for the system:
    None.
TREASURY .006

System name:
    Parking and Carpool Program Records--Treasury.

System location:
    Department of the Treasury, 1500 Pennsylvania Avenue NW., 
Washington, DC 20220. The locations at which the system is maintained 
by Treasury bureaus and their associated field offices are:
    (1) a. Departmental Offices (DO): 1500 Pennsylvania Ave. NW., 
Washington, DC 20220.
    b. The Office of Inspector General (OIG): 740 15th Street NW., 
Washington, DC 20220.
    c. Treasury Inspector General for Tax Administration (TIGTA): 1125 
15th Street NW., Suite 700A, Washington, DC 20005.
    d. Special Inspector General for the Troubled Asset Relief Program 
(SIGTARP), 1801 L Street NW., Washington, DC 20036.
    (2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G St. NW., 
Washington, DC 20220.
    (3) Office of the Comptroller of the Currency (OCC): 250 E Street 
SW., Washington, DC 20219-0001.
    (4) Bureau of Engraving and Printing (BEP): 14th & C Streets SW., 
Washington, DC 20228.
    (5) Financial Management Service (FMS): 401 14th Street SW., 
Washington, DC 20227.
    (6) Internal Revenue Service (IRS): 1111 Constitution Avenue NW., 
Washington, DC 20224.
    (7) United States Mint (MINT): 801 9th Street NW., Washington, DC 
20220.
    (8) Bureau of the Public Debt (BPD): 799 E Street NW., Washington, 
DC 20239.

Categories of individuals covered by the system:
    Current employees of the Department and individuals from other 
Government agencies or private sector organizations who may use, or 
apply to use, parking facilities or spaces controlled by the 
Department. Individuals utilizing handicapped or temporary guest 
parking controlled by the Department.

Categories of records in the system:
    Records may include the name, position title, manager's name, 
organization, vehicle identification, arrival and departure time, home 
addresses, office telephone numbers, social security numbers, badge 
number, and service computation date or length of service with a 
component of an individual or principal carpool applicant. Contains 
name, place of employment, duty telephone, vehicle license number and 
service computation date of applicants, individuals or carpool members. 
For parking spaces, permit number, priority group (handicapped, job 
requirements/executive officials (SES) or carpool/vanpool). Medical 
information may also be included when necessary to determine disability 
of applicant when applying for handicapped parking spaces.

Authority for maintenance of the system:
    5 U.S.C. 301; 44 U.S.C. 3101; Treasury Department Order No. 165, 
revised as amended. Federal Property and Administrative Services Act of 
1949, as amended.

Purpose(s):
    The records are used to administer parking, carpool and vanpool 
programs within the Department. The system enables the Department to 
allocate and check parking spaces assigned to government or privately-
owned vehicles operated by visitors, handicapped personnel, key 
personnel, employees eligible to participate in a parking program and 
carpools or vanpools. The Department is also able to compare these 
records with other Federal agencies to ensure parking privileges or 
other employee transportation benefits are not abused.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to disclose information to:
    (1) Appropriate Federal, State, local, or foreign agencies, or 
other public authority responsible for investigating or prosecuting the 
violations of or for enforcing or implementing a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation;
    (2) A Congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (3) A physician for making a determination on a person's 
eligibility for handicapped parking;
    (4) A contractor who needs to have access to this system of records 
to perform an assigned activity;
    (5) Parking coordinators of Government agencies and private sector 
organizations for verification of employment and participation of pool 
members;
    (6) Unions recognized as exclusive bargaining representatives under 
the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114;
    (7) Department of Justice when seeking legal advice, or when (a) 
the Department of the Treasury (agency) or (b) any component thereof, 
or (c) any employee of the agency in his or her official capacity, or 
(d) any employee of the agency in his or her individual capacity where 
the Department of Justice has agreed to represent the employee, or (e) 
the United States, where the agency determines that litigation is 
likely to affect the agency or any of its components, is a party to 
litigation or has an interest in such litigation, and the use of such 
records by the Department of Justice is deemed by the agency to be 
relevant and necessary to the litigation;
    (8) Third parties when mandated or authorized by statute or when 
necessary to obtain information that is relevant to an inquiry 
concerned with the possible abuse of parking privileges or other 
employee transportation benefits;
    (9) A court, magistrate, or administrative tribunal in the course 
of presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations or in connection with criminal law proceedings or in 
response to a court order where relevant or potentially relevant to a 
proceeding, and
    (10) Officials of the Merit Systems Protection Board, the Federal 
Labor

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Relations Authority, the Equal Employment Opportunity Commission or the 
Office of Personnel Management when requested in the performance of 
their authorized duties.
    (11) To appropriate agencies, entities, and persons when (a) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (c) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Hard copy and/or electronic media.

Retrievability:
    Name, address, social security number, badge number, permit number, 
vehicle tag number, and agency name or organization code on either the 
applicant or pool members as needed by a bureau. Records are filed 
alphabetically by location.

Safeguards:
    Paper records are maintained in locked file cabinets. Access is 
limited to personnel whose official duties require such access and who 
have a need to know the information in a record for a job-related 
purpose. Access to computerized records is limited, through use of a 
password, to those whose official duties require access. Protection and 
control of sensitive but unclassified (SBU) records are in accordance 
with TD P 71-10, Department of the Treasury Security Manual, and any 
supplemental guidance issued by individual bureaus. The IRS access 
controls will not be less than those provided by the Automated 
Information System Security Handbook, IRM 2(10)00, and the Manager's 
Security Handbook, IRM 1(16)12.

Retention and disposal:
    Generally, record maintenance and disposal is in accordance with 
NARA General Retention Schedule 11, and any supplemental guidance 
issued by individual components. Disposal of manual records is by 
shredding or burning; electronic data is erased. Destroyed upon change 
in, or revocation of, parking assignment. For the IRS, records are 
maintained in accordance with Records Control Schedule 301--General 
Records Schedule 11, Space and Maintenance Records, Item 4(a), IRM 
1(15)59.31.

System manager(s) and address:
    The system managers for the Treasury components are:
    (1) DO:
    a. Director, Occupational Safety and Health Office, Room 6204 
Annex, 1500 Pennsylvania Ave. NW., Washington, DC 20220.
    b. OIG: Director, Administrative Services Division, Office of 
Management Services, Room 510, 740 15th Street NW., Washington, DC 
20220.
    c. TIGTA: Director, Human Capital and Support Services, 1125 15th 
Street NW., Suite 700A, Washington, DC 20005.
    (2) TTB: Alcohol and Tobacco Tax and Trade Bureau: 1310 G St. NW., 
Washington, DC 20220.
    (3) OCC: Building Manager, Building Services, Office of the 
Comptroller of the Currency, 250 E Street SW., Washington, DC 20219.
    (4) BEP: Chief, Office of Security, Bureau of Engraving and 
Printing, 14th and C Streets SW., Washington, DC 20228.
    (5) FMS: Director, Administrative Programs Division, 3700 East West 
Highway, Hyattsville, MD 20782.
    (6) IRS: Chief, Security and Safety Branch; Regional Commissioners, 
District Directors, Internal Revenue Service Center Directors, and 
Computing Center Directors. (See IRS Appendix A for addresses.)
    (7) MINT: Office of Management Services (OMS), 801 9th St. NW., 2nd 
Floor, Washington, DC 20220.
    (8) BPD: Director, Washington Support Services, Bureau of the 
Public Debt, 799 E Street NW., Washington, DC 20239.

Notification procedure:
    Individuals seeking notification and access to any record contained 
in the system of records, or seeking to contest its content, may 
inquire in accordance with instructions pertaining to individual 
Treasury components appearing at 31 CFR part 1, subpart C, appendices 
A-M.

Record access procedures:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    Parking permit applicants, members of carpools or vanpools, other 
Federal agencies, medical doctor if disability determination is 
requested.

Exemptions claimed for the system:
    None.
TREASURY .007

System name:
    Personnel Security System--Treasury.

System location:
    Department of the Treasury, 1500 Pennsylvania Avenue NW., Room 3180 
Annex, Washington, DC 20220 in the Office of Security Programs (and 
other office locations identified below) which is responsible for 
making suitability, fitness, security clearance, access, and Homeland 
Security Presidential Directive--12 (HSPD-12) credentialing decisions. 
Other locations at which the system is maintained by Treasury bureaus 
and their associated offices are:
    (1) Departmental Offices (DO):
    a. 1500 Pennsylvania Avenue NW., Room 3180 Annex, Washington, DC 
20220.
    b. Special Inspector General for the Troubled Asset Relief Program 
(SIGTARP): 1801 L Street NW., Washington, DC 20036.
    (2) Office of Inspector General (OIG): 320 Avery Street 
Parkersburg, West Virginia 26101.
    (3) Treasury Inspector General for Tax Administration (TIGTA): 1401 
H Street NW., Suite 469, Washington, DC 20005.
    (4) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G Street 
NW., Washington, DC 20220.
    (5) Office of the Comptroller of the Currency (OCC): 400 7th Street 
SW., Washington, DC 20219.
    (6) Bureau of Engraving and Printing (BEP): 14th & C Streets SW., 
Washington, DC 20228.
    (7) Bureau of the Fiscal Service (BFS): Security Operations 
Division, Personnel Security Branch, 3700 East West Highway, 
Hyattsville, Maryland and BFS at 320 Avery Street Parkersburg, West 
Virginia 26101.
    (8) United States Mint (MINT): 801 9th Street NW., Washington, DC 
20220.
    (9) Financial Crimes Enforcement Network (FinCEN), Vienna, Virginia 
22183-0039.
    (10) Internal Revenue Service (IRS), 1111 Constitution Avenue NW., 
Washington, DC 20224.

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Categories of individuals covered by the system:
    (1) Current and former government employees, applicants, 
consultants, experts, contractor personnel occupying sensitive 
positions in the Department; (2) current and former U.S. Executive 
Directors and Alternates employed at International Financial 
Institutions; (3) personnel who are appealing a denial or a revocation 
of a Treasury-issued security clearance; (4) employees and contractor 
personnel who have applied for the HSPD-12 Personal Identity 
Verification (PIV) Card; (5) individuals who are not Treasury 
employees, but who are or were involved in Treasury Department programs 
under a co-operative assignment or under a similar agreement, and 
State, Local, Tribal and Private sector partners identified by Treasury 
sponsors for eligibility to access classified information in support of 
homeland defense initiatives.

Categories of records in the system:
    (1) Applicable records containing the following information within 
background investigations relating to personnel investigations 
conducted by the Office of Personnel Management, select Treasury 
bureaus (IRS, Mint and BEP) and other Federal agencies and departments 
on a pre-placement and post-placement basis to make suitability, 
fitness, and HSPD-12 PIV determinations and for granting security 
clearances, i.e., individual's name, former names and aliases; date and 
place of birth; social security number; height; weight; hair and eye 
color; gender; mother's maiden name; current and former home addresses, 
phone numbers, and email addresses; employment history; military record 
information; selective service registration record; residential 
history; education and degrees earned; names of associates and 
references with their contact information; citizenship; passport 
information; criminal history; civil court actions; prior security 
clearance and investigative information; mental health history; records 
related to drug and/or alcohol use; financial record information; 
information from the IRS pertaining to income tax returns; credit 
reports; the name, date and place of birth, social security number, and 
citizenship information for spouse or cohabitant; the name and marriage 
information for current and former spouse(s); the citizenship, name, 
date and place of birth, and address for relatives; information on 
foreign contacts and activities; association records; information on 
loyalty to the United States; and other agency reports furnished to 
Treasury in connection with the background investigation process, and 
other information developed from the above; (2) summaries of personal 
and third party interviews conducted during the course of the 
background investigation; (3) previously used card index records 
comprised of Notice of Personnel Security Investigation (OS F 67-32.2); 
(4) signed Classified Information Non-disclosure Agreement (SF 311), 
and related supplemental documents for those persons issued a security 
clearance; (5) completed Security Orientation Acknowledgment (TD F 15-
05.01) for persons having received initial security training on 
safeguarding classified information ; (6) an automated data system 
reflecting identification data on incumbents and former employees, 
disclosure and authorization forms, and record of investigations, level 
and date of security clearance, if any, as well as status of 
investigations; (7) records pertaining to suspensions or an appeal of a 
denial or a revocation of a Treasury-issued security clearance; (8) 
records pertaining to the personal identification verification process 
mandated by HSPD-12 and the issuance, denial or revocation of a PIV 
card; and (9) records of personnel background investigations conducted 
by other Federal agencies.

Authority for maintenance of the system:
    Sections 2 & 3, Executive Order 10450, Executive Order 12968, as 
amended, and HSPD-12.

Purpose(s):
    (1) The records in this system are used to provide investigatory 
information for determinations concerning whether an individual is 
suitable or fit for Government employment; eligible for logical and 
physical access to Treasury controlled facilities and information 
systems; eligible to hold sensitive positions (including but not 
limited to eligibility for access to classified information); fit to 
perform work for or on behalf of the U.S. Government as a contractor; 
qualified to perform contractor services for the U.S. Government; or 
loyal to the United States; (2) additionally, these records are used to 
ensure the Treasury is upholding the highest standards of integrity, 
loyalty, conduct, and security among its employees and contract 
personnel; (3) the records may be used to help streamline and make the 
adjudicative process more efficient; and (4) to otherwise conform with 
applicable legal, regulatory and policy authorities.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    All or a portion of the Treasury records contained in this system 
may be used to disclose information to: (1) Designated officers and 
employees of agencies, offices, and other establishments in the 
executive, legislative and judicial branches of the Federal government, 
when such agency, office, or establishment conducts an investigation of 
the individual for purposes of granting a security clearance, or for 
the purpose of making a determination of qualifications, suitability, 
fitness, or issuance of an HSPD-12 PIV card for physical and/or logical 
access to facilities/IT systems or restricted areas; to determine 
access to classified information and/or in connection with performance 
of a service to the Federal government under a contract or other 
agreement; (2) pursuant to the order of a court of competent 
jurisdiction; (3) the Department of Justice, or in a proceeding before 
a court, adjudicative body, or other administrative body before which 
the Department of the Treasury is authorized to appear, when: (a) the 
Department of the Treasury, or any component thereof; or (b) any 
employee of the Department of the Treasury in his or her official 
capacity; or (c) any employee of the Department of the Treasury in his 
or her individual capacity where the Department of Justice or the 
Department of the Treasury has agreed to represent the employee; or (d) 
the United States, when the Department of the Treasury determines that 
litigation is likely to affect the Department of the Treasury or any of 
its components; is a party to litigation or has an interest in such 
litigation, and the use of such records by the Department of Justice or 
the Department of the Treasury is deemed by the Department of the 
Treasury to be relevant and necessary to the litigation; provided, 
however, that the disclosure is compatible with the purpose for which 
records were collected; (4) a congressional office in response to a 
written inquiry made at the request of the individual to whom the 
record pertains; (5) to another agency or to an instrumentality of any 
governmental jurisdiction within or under the control of the United 
States for a civil or criminal law enforcement activity if the activity 
is authorized by law, and if the head of the agency or instrumentality 
has made a written request to the Treasury component which maintains 
the record specifying the particular portion desired and the law 
enforcement activity for which the

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record is sought; (6) the Office of Personnel Management, Merit Systems 
Protection Board, Equal Employment Opportunity Commission, Federal 
Labor Relations Authority, and the Office of Special Counsel for the 
purpose of properly administering Federal personnel systems or other 
agencies' systems in accordance with applicable laws, Executive Orders, 
and regulations; and (7) to appropriate agencies, entities, and persons 
when (a) the Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (c) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with Treasury's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are maintained in paper format in file folders, on index 
cards, magnetic media and in electronic database in the Personnel 
Security System, and the e-QIP system.

Retrievability:
    Records are retrieved by name.

Safeguards:
    Paper records are stored in locked metal containers and in locked 
rooms. Electronic records are password protected. Access is limited to 
authorized Treasury security officials who have a need to know in the 
performance of their official duties and whose background 
investigations have been favorably adjudicated before they are allowed 
access to the records.

Retention and disposal:
    The records on government employees and contractor personnel are 
retained for the duration of their employment at the Treasury 
Department. The records on applicants not selected and separated 
employees are destroyed or sent to the Federal Records Center in 
accordance with General Records Schedule 18.

System manager(s) and address:
    Department of the Treasury Official prescribing policies and 
practices: Director, Office of Security Programs, 1500 Pennsylvania 
Avenue NW., Room 3180 Annex, Washington, DC 20220.
    The system managers for the Treasury bureau components are:
    (1) Departmental Offices:
    a. Chief, Personnel Security, 1500 Pennsylvania Avenue NW., Room 
3180 Annex, Washington, DC 20220.
    b. SIGTARP: Director, Human Resources, 1801 L Street NW., 
Washington, DC 20036.
    (2) OIG: Personnel Officer, 740 15th Street NW., Suite 510, 
Washington, DC 20220.
    (3) TIGTA: Personnel Security Officer, 1401 H Street NW., Suite 
469, Washington, DC 20005.
    (4) TTB: Alcohol and Tobacco Tax and Trade Bureau: Director of 
Security and Emergency Preparedness 1310 G Street NW., Washington, DC 
20220.
    (5) BFS: Director, Division of Security and Emergency Preparedness, 
Director, Division of Human Resources Operations Division, Avery Street 
Building, 320 Avery Street, Parkersburg, West Virginia 26101 and 
Director, Administrative Programs Division, 3700 East West Highway, 
Hyattsville, Maryland 20782.
    (6) OCC: Director, Administrative Services Division, 400 7th Street 
SW., Washington, DC 20219.
    (7) BEP: Chief, Office of Security, 14th & C Streets NW., 
Washington, DC 20228.
    (8) Mint: Associate Director for Protection, 801 9th Street NW., 
8th Floor, Washington, DC 20220.
    (9) FinCEN: Director, Vienna, Virginia 22183-0039.
    (10) IRS: Director, Personnel Security, 1111 Constitution Avenue 
NW., Washington, DC 20224.

Notification procedure:
    Individuals seeking notification and access to any record contained 
in the system of records, or seeking to contest its content, may 
inquire in accordance with instructions pertaining to individual 
Treasury components appearing at 31 CFR part 1, subpart C, appendices 
A-N.

Record access procedures:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    The information provided by individual employees, consultants, 
experts and contractors (including the results of in-person interviews) 
whose files are on record as authorized by those concerned, information 
obtained from current and former employers, co-workers, neighbors, 
acquaintances, educational records and instructors, and police and 
credit record checks.

Exemptions claimed for the system:
    This system is exempt from 5 U.S.C. 552a(c)(3), (d)(1), (2), (3), 
and (4), (e)(1), (e)(4)(G), (H), and (I), and (f) of the Privacy Act 
pursuant to 5 U.S.C. 552a(k)(5). (See 31 CFR 1.36.)
TREASURY .009

System name:
    Treasury Financial Management Systems--Treasury.

System location:
    Department of the Treasury, 1500 Pennsylvania Ave. NW., Washington, 
DC 20220. The locations at which the system is maintained by Treasury 
components and their associated field offices are:
    (1) Departmental Offices (DO):
    a. Office of Financial Management, Attn: Met Sq. Bldg., 6th Fl., 
1500 Pennsylvania Avenue NW., Washington, DC 20220.
    b. The Office of Inspector General (OIG): 740 15th Street NW., 
Washington, DC 20220.
    c. Treasury Inspector General for Tax Administration (TIGTA): 1125 
15th Street NW., Suite 700A, Washington, DC 20005.
    d. Special Inspector General for the Troubled Asset Relief Program 
(SIGTARP), 1801 L. Street NW., Washington, DC 20036.
    e. Community Development Financial Institutions Fund (CDFI): 601 
13th Street NW., Suite 200 South, Washington, DC 20005.
    f. Federal Financing Bank (FFB): 1500 Pennsylvania Avenue NW., 
South Court One, Washington, DC 20220.
    g. Office of International Affairs (IA): 1500 Pennsylvania Avenue 
NW., Room 5441D, Washington, DC 20220.
    h. Treasury Forfeiture Fund: 740 15th Street NW., Suite 700, 
Washington, DC 20220.
    i. Treasury Franchise Fund: Avery Street Building, 320 Avery 
Street, Parkersburg, WV 26101.
    (2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G St. NW., 
Washington, DC 20220.
    (3) Office of the Comptroller of the Currency (OCC): 250 E Street 
NW., Washington, DC 20219-0001.
    (4) Bureau of Engraving and Printing (BEP): 14th & C Streets SW., 
Washington, DC 20228.
    (5) Financial Management Service (FMS): 401 14th Street SW., 
Washington, DC 20227.

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    (6) Internal Revenue Service (IRS): 1111 Constitution Avenue NW., 
Washington, DC 20224.
    (7) United States Mint (MINT): 801 9th Street NW., Washington, DC 
20220.
    (8) Bureau of the Public Debt (BPD): Avery Street Building, 320 
Avery Street, Parkersburg, WV 26101.
    (10) Financial Crimes Enforcement Network (FinCEN), Vienna, VA 
22183-0039.

Categories of individuals covered by the system:
    (1) Current and former Treasury employees, non-Treasury personnel 
on detail to the Department, current and former vendors, all debtors 
including employees or former employees; (2) persons paying for goods 
or services, returning overpayment or otherwise delivering cash; (3) 
individuals, private institutions and business entities who are 
currently doing business with, or who have previously conducted 
business with the Department of the Treasury to provide various goods 
and services; (4) individuals who are now or were previously involved 
in tort claims with Treasury; (5) individuals who are now or have 
previously been involved in payments (accounts receivable/revenue) with 
Treasury; and (6) individuals who have been recipients of awards. Only 
records reflecting personal information are subject to the Privacy Act. 
The system also contains records concerning corporations, other 
business entities, and organizations whose records are not subject to 
the Privacy Act.

Categories of records in the system:
    The financial systems used by the Treasury components to collect, 
maintain and disseminate information include the following types of 
records: Routine billing, payment, property accountability, and travel 
information used in accounting and financial processing; administrative 
claims by employees for lost or damaged property; administrative 
accounting documents, such as relocation documents, purchase orders, 
vendor invoices, checks, reimbursement documents, transaction amounts, 
goods and services descriptions, returned overpayments, or otherwise 
delivering cash, reasons for payment and debt, travel-related 
documents, training records, uniform allowances, payroll information, 
etc., which reflect amount owed by or to an individual for payments to 
or receipt from business firms, private citizens and or institutions. 
Typically, these documents include the individual's name, social 
security number, address, and taxpayer identification number. Records 
in the system also include employment data, payroll data, position and 
pay data.

Authority for maintenance of the system:
    31 U.S.C. 3512, 31 U.S.C. 3711, 31 U.S.C. 3721, 5 U.S.C. 5701 et 
seq., 5 U.S.C. 4111(b), Pub. L. 97-365, 26 U.S.C. 6103(m)(2), 5 U.S.C. 
5514, 31 U.S.C. 3716, 31 U.S.C. 321, 5 U.S.C. 301, 5 U.S.C. 4101 et 
seq., 41 CFR parts 301-304, EO 11348, and Treasury Order 140-01.

Purpose(s):
    The Treasury Integrated Financial Management and Revenue System is 
to account for and control appropriated resources; maintain accounting 
and financial information associated with the normal operations of 
government organizations such as billing and follow-up, for paying 
creditors, to account for goods and services provided and received, to 
account for monies paid and received, process travel authorizations and 
claims, process training claims, and process employee claims for lost 
or damaged property. The records management and statistical analysis 
subsystems provide a data source for the production of reports, 
statistical surveys, documentation and studies required for integrated 
internal management reporting of costs associated with the Department's 
operation.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to disclose information:
    (1) To appropriate Federal, State, local, or foreign agencies, or 
other public authority responsible for investigating or prosecuting the 
violations of or for enforcing or implementing a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation;
    (2) To the Department of Justice when seeking legal advice, or when 
(a) the agency or (b) any component thereof, or (c) any employee of the 
agency in his or her official capacity, or (d) any employee of the 
agency in his or her individual capacity where the Department of 
Justice has agreed to represent the employee, or (e) the United States, 
where the agency determines that litigation is likely to affect the 
agency or any of its components, is a party to litigation or has an 
interest in such litigation, and the use of such records by the 
Department of Justice is deemed by the agency to be relevant and 
necessary to the litigation and the use of such records by the 
Department of Justice is therefore deemed by the agency to be for a 
purpose that is compatible with the purpose for which the agency 
collected the records;
    (3) To a Federal, State, local, or other public authority 
maintaining civil, criminal or other relevant enforcement information 
or other pertinent information, which has requested information 
relevant to or necessary to the requesting agency's, bureau's, or 
authority's hiring or retention of an individual, or issuance of a 
security clearance, license, contract, grant, or other benefit;
    (4) In a proceeding before a court, adjudicative body, or other 
administrative body before which the agency is authorized to appear 
when: (a) The agency, or (b) or any component thereof, or (c) any 
employee of the agency in his or her official capacity, or (d) any 
employee of the agency in his or her individual capacity where the 
Department of Justice or the agency has agreed to represent the 
employee; or (e) the United States, when the agency determines that 
litigation is likely to affect the agency, is a party to litigation or 
has an interest in such litigation, and the use of such records by the 
agency is deemed to be relevant and necessary to the litigation or 
administrative proceeding and not otherwise privileged;
    (5) To a Congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (6) To the news media in accordance with guidelines contained in 28 
CFR 50.2 which pertain to an agency's functions relating to civil and 
criminal proceedings;
    (7) To third parties during the course of an investigation to the 
extent necessary to obtain information pertinent to the investigation;
    (8) To a public or professional licensing organization when such 
information indicates, either by itself or in combination with other 
information, a violation or potential violation of professional 
standards, or reflects on the moral, educational, or professional 
qualifications of an individual who is licensed or who is seeking to 
become licensed;
    (9) To a contractor for the purpose of compiling, organizing, 
analyzing, programming, processing, or otherwise refining records 
subject to the same limitations applicable to U.S. Department of the 
Treasury officers and employees under the Privacy Act;

[[Page 198]]

    (10) To a court, magistrate, or administrative tribunal in the 
course of presenting evidence, including disclosures to opposing 
counsel or witnesses in the course of civil discovery, litigation, or 
settlement negotiations or in connection with criminal law proceedings 
or in response to a court order;
    (11) Through a computer matching program, information on 
individuals owing debts to the Department of the Treasury, or any of 
its components, to other Federal agencies for the purpose of 
determining whether the debtor is a Federal employee or retiree 
receiving payments which may be used to collect the debt through 
administrative or salary offset;
    (12) To other Federal agencies to effect salary or administrative 
offset for the purpose of collecting debts, except that addresses 
obtained from the IRS shall not be disclosed to other agencies;
    (13) To disclose information to a consumer reporting agency, 
including mailing addresses obtained from the Internal Revenue Service, 
to obtain credit reports;
    (14) To a debt collection agency, including mailing addresses 
obtained from the Internal Revenue Service, for debt collection 
services;
    (15) To unions recognized as exclusive bargaining representatives 
under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114, the 
Merit Systems Protection Board, arbitrators, the Federal Labor 
Relations Authority, and other parties responsible for the 
administration of the Federal labor-management program for the purpose 
of processing any corrective actions, or grievances, or conducting 
administrative hearings or appeals, or if needed in the performance of 
other authorized duties;
    (16) To a public or professional auditing organization for the 
purpose of conducting financial audit and/or compliance audits;
    (17) To a student participating in a Treasury student volunteer 
program, where such disclosure is necessary to support program 
functions of Treasury, and
    (18) To insurance companies or other appropriate third parties, 
including common carriers and warehousemen, in the course of settling 
an employee's claim for lost or damaged property filed with the 
Department.
    (19) To appropriate agencies, entities, and persons when (a) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (c) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.

Disclosure to consumer reporting agencies:
    Disclosures made pursuant to 5 U.S.C. 552a(b)(12): Debt information 
concerning a government claim against an individual may be furnished in 
accordance with 5 U.S.C. 552a(b)(12) and section 3 of the Debt 
Collection Act of 1982 (Pub. L. 97-365) to consumer reporting agencies 
to encourage repayment of an overdue debt.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper, microform and electronic media.

Retrievability:
    Name, social security number, vendor ID number, and document number 
(travel form, training form, purchase order, check, invoice, etc.).

Safeguards:
    Protection and control of sensitive but unclassified (SBU) records 
in this system is in accordance with TD P 71-10, Department of the 
Treasury Security Manual, and any supplemental guidance issued by 
individual components.

Retention and disposal:
    Record maintenance and disposal is in accordance with National 
Archives and Records Administration retention schedules, and any 
supplemental guidance issued by individual components.

System manager(s) and address:
    (1) DO: a. Director, Financial Management Division, 1500 
Pennsylvania Avenue NW., Attn: 1310 G Street 2nd floor, Washington, DC 
20220.
    b. OIG: Assistant Inspector General for Management, 740 15th St. 
NW., Suite 510, Washington, DC 20220.
    c. TIGTA: Director, Finance and Accountability, 1125 15th Street 
NW., Suite 700A, Washington, DC 20005.
    d. SIGTARP: Chief Financial Officer, 1801 L Street NW., Washington, 
DC 20036.
    e. CDFI Fund: Deputy Director for Management/CFO, 601 13th Street 
NW., Suite 200 South, Washington, DC 20005.
    f. FFB: Chief Financial Officer, 1500 Pennsylvania Avenue NW., 
South Court One, Washington, DC 20220.
    g. IA: Deputy Senior Director, Business Operations, 1500 
Pennsylvania Avenue NW., Room 5127A, Washington, DC 20220.
    h. Treasury Forfeiture Fund: Assistant Director for Financial 
Management/CFO, 740 15th Street NW., Suite 700, Washington, DC 20220.
    i. Treasury Franchise Fund: Director, Division of Franchise 
Services, Bureau of the Public Debt, 320 Avery Street, Parkersburg, WV 
26101.
    (2) TTB: Alcohol and Tobacco Tax and Trade Bureau: 1310 G St. NW., 
Washington, DC 20220.
    (3) IRS: Chief Financial Officer, Internal Revenue Service, 1111 
Constitution Avenue NW., Room 3013, Washington, DC 20224.
    (4) BPD: Director, Division of Financial Management, Bureau of 
Public Debt, Avery Street Building, 320 Avery Street, Parkersburg, WV.
    (5) OCC: Chief Financial Officer, Comptroller of the Currency, 250 
E Street SW., Washington, DC 20219.
    (6) BEP: Chief Financial Officer, Bureau of Engraving and Printing, 
14th and C Streets NW., Room 113M, Washington, DC 20228.
    (7) FMS: Chief Financial Officer, Financial Management Service, 
3700 East West Highway, Room 106A, Hyattsville, MD 20782.
    (8) Mint: Chief Financial Officer, United States Mint, 801 9th 
Street NW., 7th Floor, Washington, DC 20220.
    (9) FinCEN: Director, P.O. Box 39, Vienna, VA 22183-0039.

Notification procedure:
    Individuals seeking notification and access to any record contained 
in the system of records, or seeking to contest its content, may 
inquire in accordance with instructions pertaining to individual 
Treasury components appearing at 31 CFR part 1, subpart C, appendices 
A-M.

Record access procedures:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    Individuals, private firms, other government agencies, contractors, 
documents submitted to or received

[[Page 199]]

from a budget, accounting, travel, training or other office maintaining 
the records in the performance of their duties.

Exemptions claimed for the system:
    None.
TREASURY .010

System name:
    Telephone Call Detail Records--Treasury.

System location:
    Department of the Treasury, 1500 Pennsylvania Ave. NW., Washington, 
DC 20220. The locations at which the system is maintained by Treasury 
components and their associated field offices are:
    (1) Departmental Offices (DO):
    a. 1500 Pennsylvania Ave. NW., Washington, DC 20220.
    b. Treasury Inspector General for Tax Administration (TIGTA): 1125 
15th St. NW., Suite 700A, Washington, DC 20005.
    (2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G St. NW., 
Washington, DC 20220.
    (3) Office of the Comptroller of the Currency (OCC): 250 E Street 
NW., Washington, DC 20219-0001.
    (4) Bureau of Engraving and Printing (BEP): 14th & C Streets SW., 
Washington, DC 20228.
    (5) Financial Crimes Enforcement Network (FinCEN): Vienna, Virginia 
22182.
    (6) Financial Management Service (FMS): 401 14th Street SW., 
Washington, DC 20227.
    (7) Internal Revenue Service (IRS): 1111 Constitution Avenue NW., 
Washington, DC 20224.
    (8) United States Mint (MINT): 801 9th Street NW., Washington, DC 
20220.
    (9) Bureau of the Public Debt (BPD): 200 Third Street, Parkersburg, 
WV 26101.

Categories of individuals covered by the system:
    Individuals (generally agency employees and contractor personnel) 
who make local and/or long distance calls, individuals who received 
telephone calls placed from or charged to agency telephones.

Categories of records in the system:
    Records relating to the use of Department telephones to place local 
and/or long distance calls, whether through the Federal Telecommuni 
cations System (FTS), commercial systems, or similar systems; including 
voice, data, and videoconference usage; telephone calling card numbers 
assigned to employees; records of any charges billed to Department 
telephones; records relating to location of Department telephones; and 
the results of administrative inquiries to determine responsibility for 
the placement of specific local or long distance calls. Telephone calls 
made to any Treasury Office of Inspector General Hotline numbers are 
excluded from the records maintained in this system pursuant to the 
provisions of 5 U.S.C., Appendix 3, Section 7(b) (Inspector General Act 
of 1978).

Authority for maintenance of the system:
    12 U.S.C. 1, 12 U.S.C. 93a, 12 U.S.C. 481, 5 U.S.C. 301 and 41 CFR 
201-21.6.

Purpose(s):
    The Department, in accordance with 41 CFR 201-21.6, Use of 
Government Telephone Systems, established the Telephone Call Detail 
program to enable it to analyze call detail information for verifying 
call usage, to determine responsibility for placement of specific long 
distance calls, and for detecting possible abuse of the government-
provided long distance network.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information from these records may be disclosed:
    (1) To representatives of the General Services Administration or 
the National Archives and Records Administration who are conducting 
records management inspections under authority of 44 U.S.C. 2904 and 
2906;
    (2) To employees or contractors of the agency to determine 
individual responsibility for telephone calls;
    (3) To appropriate Federal, State, local, or foreign agencies 
responsible for investigating or prosecuting the violations of, or for 
enforcing or implementing a statute, rule, regulation, order, or 
license, or where the disclosing agency becomes aware of an indication 
of a violation or potential violation of civil or criminal law or 
regulation;
    (4) To a court, magistrate, or administrative tribunal in the 
course of presenting evidence, including disclosures to opposing 
counsel or witnesses in the course of civil discovery, litigation, or 
settlement negotiations, in response to a court order, or in connection 
with criminal law proceedings where relevant and necessary;
    (5) To a telecommunications company providing telecommunication 
support to permit servicing the account;
    (6) To another Federal agency to effect an interagency salary 
offset, or an interagency administrative offset, or to a debt 
collection agency for debt collection services. Mailing addresses 
acquired from the Internal Revenue Service may be released to debt 
collection agencies for collection services, but shall not be disclosed 
to other government agencies;
    (7) To the Department of Justice for the purpose of litigating an 
action or seeking legal advice;
    (8) In a proceeding before a court, adjudicative body, or other 
administrative body, before which the agency is authorized to appear 
when: (a) The agency, or (b) any employee of the agency in his or her 
official capacity, or (c) any employee of the agency in his or her 
individual capacity where the Department of Justice has agreed to 
represent the employee; or (d) the United States, when the agency 
determines that litigation is likely to affect the agency, is a party 
to the litigation or has an interest in such litigation, and the use of 
such records by the agency is deemed relevant and necessary to the 
litigation or administrative proceeding and not otherwise privileged;
    (9) To a congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (10) To unions recognized as exclusive bargaining representatives 
under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114, the 
Merit Systems Protection Board, arbitrators, the Federal Labor 
Relations Authority, and other parties responsible for the 
administration of the Federal labor-management program for the purpose 
of processing any corrective actions or grievances or conducting 
administrative hearings or appeals or if needed in the performance of 
other authorized duties;
    (11) To the Defense Manpower Data Center (DMDC), Department of 
Defense, the U.S. Postal Service, and other Federal agencies through 
authorized computer matching programs to identify and locate 
individuals who are delinquent in their repayment of debts owed to the 
Department, or one of its components, in order to collect a debt 
through salary or administrative offsets;
    (12) In response to a Federal agency's request made in connection 
with the hiring or retention of an individual, issuance of a security 
clearance, license, contract, grant, or other benefit by the requesting 
agency, but only to the extent that the information disclosed is 
relevant and necessary to the requesting agency's decision on the 
matter.

[[Page 200]]

    (13) To appropriate agencies, entities, and persons when (a) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (c) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.

Disclosure to consumer reporting agencies:
    Disclosures pursuant to 5 U.S.C. 522a(b)(12): Disclosures may be 
made from this system to ``consumer reporting agencies'' as defined in 
the Fair Credit Reporting Act (15 U.S.C. 1681(f)) or the Federal Claims 
Collections Act of 1966 (31 U.S.C. 3701(a)(3)).

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Microform, electronic media, and/or hard copy media.

Retrievability:
    Records may be retrieved by: Individual name; component 
headquarters and field offices; by originating or terminating telephone 
number; telephone calling card numbers; time of day; identification 
number, or assigned telephone number.

Safeguards:
    Protection and control of any sensitive but unclassified (SBU) 
records are in accordance with TD P 71-10, Department of the Treasury 
Security Manual, and any supplemental guidance issued by individual 
components.

Retention and disposal:
    Records are maintained in accordance with National Archives and 
Records Administration General Records Schedule 3. Hard copy and 
microform media disposed by shredding or incineration. Electronic media 
erased electronically.

System manager(s) and address:
    Department of the Treasury: Official prescribing policies and 
practices--Director, Customer Services Infrastructure and Operations, 
Department of the Treasury, Room 2150, 1425 New York Avenue NW., 
Washington, DC 20220. The system managers for the Treasury components 
are:
    (1) a. DO: Chief, Telecommunications Branch, Automated Systems 
Division, Room 1121, 1500 Pennsylvania Avenue NW., Washington, DC 
20220.
    b. TIGTA: Director, Human Capital and Support Services, 1125 15th 
St. NW., Suite 700A, Washington, DC 20005.
    (2) TTB: Alcohol and Tobacco Tax and Trade Bureau: 1310 G St. NW., 
Washington, DC 20220.
    (3) OCC: Associate Director, Telecommunications, Systems Support 
Division, Office of the Comptroller of the Currency, 835 Brightseat 
Road, Landover, MD 20785.
    (4) BEP: Deputy Associate Director (Chief Information Officer), 
Office of Information Systems, Bureau of Engraving and Printing, Room 
104-24M, 14th and C Street SW., Washington, DC 20228.
    (5) FMS: Director, Platform Engineering Division, 3700 East West 
Highway, Hyattsville, MD 20782.
    (6) IRS: Official prescribing policies and practices: National 
Director, Operations and Customer Support, Internal Revenue Service, 
1111 Constitution Avenue NW., Washington, DC 20224. Office maintaining 
the system: Director, Detroit Computing Center, (DCC), 1300 John C. 
Lodge Drive, Detroit, MI 48226.
    (7) Mint: Assistant Director for Information Technology, 801 9th 
Street NW., Washington, DC 20220.
    (8) BPD: Official prescribing policies and practices: Assistant 
Commissioner (Office of Information Technology), 200 Third Street, 
Parkersburg, WV 26106-1328. Office maintaining the system: Division of 
Communication, 200 Third Street, Parkersburg, WV 26106-1328.
    (9) FinCEN: Director, P.O. Box 39, Vienna, VA 22183-0039.

Notification procedure:
    Individuals seeking notification and access to any record contained 
in the system of records, or seeking to contest its content, may 
inquire in accordance with instructions pertaining to individual 
Treasury components appearing at 31 CFR part 1, subpart C, appendices 
A-M.

Record access procedures:
    Individuals seeking notification and access to any record contained 
in this system of records, or seeking to contest its content, may 
inquire in accordance with instructions pertaining to individual 
Treasury components appearing at 31 CFR part 1, subpart C, appendices 
A-M.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    Telephone assignment records, call detail listings, results of 
administrative inquiries to individual employees, contractors or 
offices relating to assignment of responsibility for placement of 
specific long distance or local calls.

Exemptions claimed for the system:
    None.
TREASURY .011

System name:
    Treasury Safety and Health Information Management System (SHIMS)--
Treasury.

System location:
    Department of the Treasury, 1500 Pennsylvania Ave. NW., Washington, 
DC 20220. Other locations at which the system is maintained by Treasury 
components and their associated field offices are:
    (1) Departmental Offices (DO):
    a. 1500 Pennsylvania Ave. NW., Washington, DC 20220.
    b. The Office of Inspector General (OIG): 740 15th Street NW., 
Washington, DC 20220.
    c. Treasury Inspector General for Tax Administration (TIGTA): 1125 
15th Street NW., Suite 700A, Washington, DC 20005.
    d. Special Inspector General for the Troubled Asset Relief Program 
(SIGTARP), 1801 L Street NW., Washington, DC 20036.
    e. Community Development Financial Institutions Fund (CDFI): 601 
13th Street NW., Washington, DC 20005.
    (2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G St. NW., 
Washington, DC 20220.
    (3) Office of the Comptroller of the currency (OCC): 250 E Street 
SW., Washington, DC 20219-0001.
    (4) Bureau of Engraving and Printing (BEP): 14th & C Streets SW., 
Washington, DC 20228.
    (5) Financial Management Service (FMS): 401 14th Street SW., 
Washington, DC 20227.
    (6) Internal Revenue Service (IRS): 1111 Constitution Avenue NW., 
Washington, DC 20224.
    (7) United States Mint (MINT): 801 9th Street NW., Washington, DC 
20220.
    (8) Bureau of the Public Debt (BPD): 200 Third Street, Parkersburg, 
WV

[[Page 201]]

26101, and Avery Street Building, 320 Avery Street, Parkersburg, WV 
26101.
    (9) Financial Crimes Enforcement Network (FinCEN), Vienna, VA 
22183-0039.

Categories of individuals covered by the system:
    Current and past Treasury employees and contractors who are injured 
on Department of the Treasury property or while in the performance of 
their duties offsite. Members of the public who are injured on 
Department of the Treasury property are also included in the system.

Categories of records in the system:
    Records in this system pertain to medical injuries and occupational 
illnesses of employees which include social security numbers, full 
names, job titles, government and home addresses (city, state, zip 
code), home telephone numbers, work telephone numbers, work shifts, 
location codes, and gender. Mishap information on environmental 
incidents, vehicle accidents, property losses and tort claims will be 
included also. In addition, there will be records such as results of 
investigations, corrective actions, supervisory information, safety 
representatives names, data as to chemicals used, processes affected, 
causes of losses, etc. Records relating to contractors include full 
name, job title, work addresses (city, state, zip code), work telephone 
number, location codes, and gender. Records pertaining to a member of 
the public include full name, home address (city, state, zip code), 
home telephone number, location codes and gender. (Official 
compensation claim file, maintained by the Department of Labor's Office 
of Workers' Compensation Programs (OWCP) is part of that agency's 
system of records and not covered by this notice.)

Authority for maintenance of the system:
    5 U.S.C. 301, Executive Order 12196, section 1-2.

Purpose(s):
    This system of records supports the development and maintenance of 
a Treasury-wide incident tracking and reporting system and will make it 
possible to streamline a cumbersome paper process. Current web 
technology will be employed and facilitate obtaining real-time data and 
reports related to injuries and illnesses. As an enterprise system for 
the Department and its component bureaus, incidents analyses can be 
performed instantly to affect a more immediate implementation of 
corrective actions and to prevent future occurrences. Information 
pertaining to past and all current employees and contractors injured on 
Treasury property or while in the performance of their duties offsite, 
as well as members of the public injured while on Federal property, 
will be gathered and stored in SIMIS. This data will be used for 
analytical purposes such as trend analysis, and the forecasting/
projecting of incidents. The data will be used to generate graphical 
reports resulting from the analyses.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to:
    (1) Disclose pertinent information to appropriate Federal, State, 
local, or foreign agencies, or other public authority responsible for 
investigating or prosecuting the violations of, or for enforcing or 
implementing a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation;
    (2) Disclose pertinent information to the Department of Justice for 
the purpose of litigating an action or seeking legal advice;
    (3) Disclose information to the Office of Workers' Compensation 
Programs, Department of Labor, which is responsible for the 
administration of the Federal Employees' Worker Compensation Act 
(FECA);
    (4) Disclose information to a Federal, State, local, or other 
public authority maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's, bureau's, or authority's hiring or retention of an 
individual, or issuance of a security clearance, license, contract, 
grant, or other benefit;
    (5) Disclose information in a proceeding before a court, 
adjudicative body, or other administrative body before which the 
Department of the Treasury (agency) is authorized to appear when: (a) 
The agency, or (b) any employee of the agency in his or her official 
capacity, or (c) any employee of the agency in his or her individual 
capacity where the Department of Justice or the agency has agreed to 
represent the employee; or (d) the United States, when the agency 
determines that litigation is likely to affect the agency, is a party 
to litigation or has an interest in such litigation, and the use of 
such records by the agency is deemed to be relevant and necessary to 
the litigation or administrative proceeding and not otherwise 
privileged;
    (6) Disclose information to a congressional office in response to 
an inquiry made at the request of the individual to whom the record 
pertains;
    (7) Disclose information to a contractor for the purpose of 
processing administrative records and/or compiling, organizing, 
analyzing, programming, or otherwise refining records subject to the 
same limitations applicable to U.S. Department of the Treasury officers 
and employees under the Privacy Act;
    (8) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations or in connection with criminal 
law proceedings or in response to a court order where relevant or 
potentially relevant to a proceeding;
    (9) Disclose information to unions recognized as exclusive 
bargaining representatives under 5 U.S.C. chapter 71, arbitrators, and 
other parties responsible for the administration of the Federal labor-
management program if needed in the performance of their authorized 
duties;
    (10) Disclose information to the Equal Employment Opportunity 
Commission, Merit Systems Protection Board, arbitrators, the Federal 
Labor Relations Authority, and other parties responsible for the 
administration of the Federal labor management program for the purpose 
of processing any corrective actions or grievances or conducting 
administrative hearings or appeals, or if needed in the performance of 
other authorized duties;
    (11) Disclose information to a Federal, State, or local public 
health service agency as required by applicable law, concerning 
individuals who have contracted or who have been exposed to certain 
communicable diseases or conditions. Such information is used to 
prevent further outbreak of the disease or condition;
    (12) Disclose information to representatives of the General 
Services Administration (GSA) or the National Archives and Records 
Administration (NARA) who are conducting records management inspections 
under authority of 44 U.S.C. 2904 and 2906.
    (13) To appropriate agencies, entities, and persons when (a) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) the Department has determined that as a result of the 
suspected or confirmed compromise

[[Page 202]]

there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by the Department or 
another agency or entity) that rely upon the compromised information; 
and (c) the disclosure made to such agencies, entities, and persons is 
reasonably necessary to assist in connection with the Department's 
efforts to respond to the suspected or confirmed compromise and 
prevent, minimize, or remedy such harm.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Maintained in hardcopy and electronic media.

Retrievability:
    Records can be retrieved by name, or by categories listed above 
under ``Categories of records in the system.''

Safeguards:
    Protection and control of any sensitive but unclassified (SBU) 
records are in accordance with TD P 7110, Department of the Treasury 
Security Manual. The hardcopy files and electronic media are secured in 
locked rooms. Access to the records is available only to employees 
responsible for the management of the system and/or employees of 
program offices who have a need for such information and have been 
subject to a background check and/or security clearance.

Retention and disposal:
    Records are retained and disposed of in accordance with the 
appropriate National Archives and Records Administration General 
Records Schedule No. 1.

System manager(s) and address:
    Department of the Treasury official prescribing policies and 
practices: SHIMS Program Manager, Office of Environment, Safety, and 
Health, Department of the Treasury, Washington, DC 20220. The system 
managers for the Treasury components are:
    (1) DO: a. Program Manager, Office of Environment, Safety, and 
Health, Room 6000 Annex, 1500 Pennsylvania Ave. NW., Washington, DC 
20220.
    b. OIG: Safety and Occupational Health Manager, 740 15th Street 
NW., Washington, DC 20220.
    c. TIGTA: Director, Human Capital and Support Services, 1125 15th 
Street NW., Suite 700A, Washington, DC 20005.
    d. CDFI: Safety and Occupational Health Manager, 601 13th Street 
NW., Washington, DC 20005.
    (2) TTB: Alcohol and Tobacco Tax and Trade Bureau: 1310 G St. NW., 
Washington, DC 20220.
    (3) OCC: Safety and Occupational Health Manager, 250 E Street SW., 
Washington, DC 20219-0001.
    (4) BEP: Safety and Occupational Health Manager, 14th & C Streets 
SW., Washington, DC 20228.
    (5) FMS: Safety and Occupational Health Manager, PG 3700 East-West 
Highway, Hyattsville, MD 20782.
    (6) IRS: Safety and Occupational Health Manager, 1111 Constitution 
Avenue NW., Washington, DC 20224.
    (7) MINT: Safety and Occupational Health Manager, 801 9th Street 
NW., Washington, DC 20220.
    (8) BPD: Administrative Support Branch Manager, 200 Third Street, 
Parkersburg, WV 26101, and Avery Street Building, 320 Avery Street, 
Parkersburg, WV 26101.
    (9) FinCEN: Safety and Occupational Health Manager, P.O. Box 39, 
Vienna, VA 22183-0039.

Notification procedure:
    Individuals seeking notification and access to any record contained 
in the system of records, or seeking to contest its content, may 
inquire in accordance with instructions pertaining to individual 
Treasury components appearing at 31 CFR part 1, subpart C, appendices, 
A-L.

Record access procedures:
    See ``Notification procedures'' above.

Contesting record procedures:
    See ``Notification procedures'' above.

Record source categories:
    Information is obtained from current Treasury employees, 
contractors, members of the public, witnesses, medical providers, and 
relevant industry experts.

Exemptions claimed for the system:
    None.
TREASURY .012

System name:
    Fiscal Service Public Key Infrastructure--Treasury.

System location:
    The system of records is located at:
    (1) The Bureau of the Public Debt (BPD), U.S. Department of the 
Treasury, in Parkersburg, WV, and,
    (2) The Financial Management Service (FMS), U.S. Department of the 
Treasury, Washington, DC, and Hyattsville, MD. The system managers 
maintain the system location of these records.

Categories of individuals covered by the system:
    Digital certificates may be issued to any of the following 
individuals: A Federal agency certifying officer who authorizes 
vouchers for payment; Federal employees who approve the grantees' 
accounts; an individual authorized by a state or grantee organization 
to conduct business with the Fiscal Service; employees of the Fiscal 
Service; fiscal agents; and contractors.

Categories of records in the system:
    The system contains information needed to establish accountability 
and audit control of digital certificates. It also contains records 
that are needed to authorize an individual's access to a Treasury 
network. Depending on the service(s) requested by the customer, 
information may also include:
    Personal identifiers--name, including previous name used, and 
aliases; organization, employer name and address; Social Security 
number, Tax Identification Number; physical and electronic addresses; 
telephone, fax, and pager numbers; bank account information (name, 
type, account number, routing/transit number); Federal-issued 
photograph ID; driver's license information or state ID information 
(number, state, and expiration date); military ID information (number, 
branch, expiration date); or passport/visa information (number, 
expiration date, and issuing country).
    Authentication aids--personal identification number, password, 
account number, shared-secret identifier, digitized signature, other 
unique identifier.
    The system contains records on public key data related to the 
customer, including the creation, renewal, replacement or revocation of 
digital certificates, including evidence provided by applicants for 
proof of identity and authority, sources used to verify an applicant's 
identity and authority, and the certificates issued, denied and 
revoked, including reasons for denial and revocation.

Authority for maintenance of the system:
    5 U.S.C. 301, 31 U.S.C. 321, and the Government Paperwork 
Elimination Act, Pub. L. 105-277.
    Purposes:
    We are establishing the Fiscal Service Public Key Infrastructure 
System to:
    (1) Use electronic transactions and authentication techniques in 
accordance

[[Page 203]]

with the Government Paperwork Elimination Act;
    (2) Facilitate transactions involving the transfer of information, 
the transfer of funds, or where parties commit to actions or contracts 
that may give rise to financial or legal liability, where the 
information is protected under the Privacy Act of 1974, as amended;
    (3) Maintain an electronic system to facilitate secure, on-line 
communication between Federal automated systems, and between federal 
employees or contractors, by using digital signature technologies to 
authenticate and verify identity;
    (4) Provide mechanisms for non-repudiation of personal 
identification and access to Treasury systems including, but not 
limited to SPS and ASAP; and
    (5) Maintain records relating to the issuance of digital 
certificates utilizing public key cryptography to employees and 
contractors for purpose of the transmission of sensitive electronic 
material that requires protection.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be disclosed to:
    (1) Congressional offices in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (2) Appropriate Federal, State, local, or foreign agencies 
responsible for investigating or prosecuting the violations of, or for 
enforcing or implementing a statute, rule, regulation, order, or 
license, where the disclosing agency becomes aware of a potential 
violation of civil or criminal law or regulation;
    (3) A court, magistrate, or administrative tribunal in the course 
of presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations or in connection with criminal law proceedings or in 
response to a court order;
    (4) A Federal, State, local or other public authority maintaining 
civil, criminal or other relevant enforcement information or other 
pertinent information, which has requested information relevant to or 
necessary to the requesting agency's, bureau's, or authority's, hiring 
or retention of an individual, or issuance of a security clearance, 
license, contract, grant or other benefit;
    (5) Agents or contractors who have been engaged to assist the 
Department in the performance of a service related to this system of 
records and who need to have access to the records in order to perform 
the activity;
    (6) The Department of Justice when seeking legal advice or when (a) 
the Department of the Treasury or (b) the disclosing agency, or (c) any 
employee of the disclosing agency in his or her official capacity, or 
(d) any employee of the agency in his or her individual capacity where 
the Department of Justice has agreed to represent the employee, or (e) 
the United States, where the disclosing agency determines that 
litigation is likely to affect the disclosing agency, is a party to 
litigation or has an interest in such litigation, and the use of such 
records by the Department of Justice is deemed by the agency to be 
relevant and necessary to the litigation; and
    (7) Representatives of the National Archives and Records 
Administration (NARA) who are conducting records management inspections 
under authority of 44 U.S.C. 2904 and 2906.
    (8) To appropriate agencies, entities, and persons when (a) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (c) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are maintained on electronic media, multiple client-server 
platforms that are backed-up to magnetic tape or other storage media, 
and/or hard copy.

Retrievability:
    Records may be retrieved by name, alias name, Social Security 
number, Tax Identification Number, account number, or other unique 
identifier.

Safeguards:
    These records are maintained in controlled access areas. 
Identification cards are verified to ensure that only authorized 
personnel are present. Electronic records are protected by restricted 
access procedures, including the use of passwords and sign-on protocols 
which are periodically changed. Only employees whose official duties 
require access are allowed to view, administer, and control these 
records. Copies of records maintained on computer have the same limited 
access as paper records.

Retention and disposal:
    Records are maintained in accordance with National Archives and 
Records Administration retention schedules. Paper and microform records 
ready for disposal are destroyed by shredding or maceration. Records in 
electronic media are electronically erased using accepted techniques.

System managers and addresses:
    (1) Assistant Commissioner, Office of Information Technology, 
Bureau of the Public Debt, 200 Third Street, Parkersburg, WV 26101, 
and,
    (2) Assistant Commissioner, Information Resources, and Chief 
Information Officer, Financial Management Service, 3700 East West 
Highway, Hyattsville, MD 20782.

Notification procedure:
    Individuals seeking notification and access to any record contained 
in the system of records, or seeking to contest its content, may 
inquire in accordance with instructions pertaining to individual 
Treasury components appearing at 31 CFR part 1, subpart C:
    Appendix I for records within the custody of the Bureau of the 
Public Debt, and,
    Appendix G for records within the custody of the Financial 
Management Service.

Record access procedures:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    The information contained in this system is provided by or verified 
by the subject individual of the record, as well as federal and non-
federal sources such as private employers.

Exemptions claimed for the system:
    None.
TREASURY .013

System name:
    Department of the Treasury Civil Rights Complaints and Compliance 
Review Files.

System location:
    These records are located in the Department of the Treasury's 
(Treasury) Office of Civil Rights and Diversity

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(OCRD), the Office of the General Counsel, and any other office within 
a Treasury bureau where a complaint is filed or where the action arose.
    The locations at which the system is maintained are:
    (1) a. Departmental Offices (DO): 1500 Pennsylvania Ave. NW., 
Washington, DC 20220.
    b. The Office of Inspector General (OIG): 740 15th Street NW., 
Washington, DC 20220.
    c. Treasury Inspector General for Tax Administration (TIGTA): 1125 
15th Street NW., Suite 700A, Washington, DC 20005.
    d. Special Inspector General for the Troubled Asset Relief Program 
(SIGTARP), 1801 L. Street NW., Washington, DC 20036.
    (2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G. St. 
NW., Washington, DC 20220.
    (3) Office of the Comptroller of the Currency (OCC): 250 E Street 
NW., Washington, DC 20219-0001.
    (4) Bureau of Engraving and Printing (BEP): 14th & C Streets SW., 
Washington, DC 20228.
    (5) Financial Management Service (FMS): 401 14th Street SW., 
Washington, DC 20227.
    (6) Internal Revenue Service (IRS): 1111 Constitution Avenue NW., 
Washington, DC 20224.
    (7) United States Mint (MINT): 801 9th Street NW., Washington, DC 
20220.
    (8) Bureau of the Public Debt (BPD): 999 E Street NW., Washington, 
DC 20239.
    (9) Financial Crimes Enforcement Network (FinCEN), Vienna, VA 
22183-0039.

Categories of individuals covered by the system:
    Covered individuals include persons who file complaints alleging 
discrimination or violation of their rights under the statutes 
identified below (Authority for Maintenance) and covered entities 
(e.g., recipients of financial assistance from Treasury such as 
grantees and sub-grantees), whether individuals, organizations or 
institutions, investigated by OCRD as a result of allegations of 
discrimination or through compliance reviews conducted by OCRD. Covered 
individuals also include persons who submit correspondence to OCRD 
related to other compliance activities (e.g., outreach and public 
education), and other correspondence unrelated to a complaint or review 
and requiring response by OCRD.

Categories of records in the system:
    The system encompasses a variety of records having to do with 
complaints, compliance reviews, and correspondence. The complaint files 
and log include complaint allegations, information gathered during the 
complaint investigation, findings and results of the investigation, and 
correspondence relating to the investigation, as well as status 
information for all complaints.
    Equivalent types of information are maintained for reviews and 
correspondence activities (namely information gathered, findings, 
results, correspondence and status).

Authority for maintenance of the system:
    Title VI of the 1964 Civil Rights Act of 1964; sections 504 and 508 
of the Rehabilitation Act of 1973; the Age Discrimination Act of 1975; 
and Title IX of the Education Amendments Act of 1972.

Purpose(s):
    The complaint files and other records will be used to enforce and 
ensure compliance with the legal authorities listed above. Treasury 
uses the information in this system to investigate complaints and to 
obtain compliance with civil rights laws.
    The system is used for the investigation of complaints and in 
reviewing recipients of Treasury financial assistance to determine if 
these programs are in compliance with the Federal laws which prohibit 
discrimination on the basis of race, color, national origin, sex, age, 
and disability. In addition, the system contains case files developed 
in investigating complaints and in reviewing actions within Treasury to 
determine if its conducted programs and activities are in compliance 
with the Federal laws. The system also contains annual and bi-annual 
statistical data submitted to and used by the OCRD in monitoring the 
compliance status of recipients of Department of the Treasury financial 
assistance.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to disclose pertinent information to:
    (1) Appropriate Federal agencies responsible for a civil rights 
action or, prosecuting a violation of, or enforcing, or implementing, a 
statute, rule, regulation, or order, where Treasury becomes aware of an 
indication of a potential violation of civil or criminal law or 
regulation, rule or order.
    (2) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (3) Another Federal agency, to a court, or a party in litigation 
before a court or in an administrative proceeding being conducted by a 
Federal agency, when the Federal Government is a party to the judicial 
or administrative proceeding. In those cases where the Federal 
Government is not a party to the proceeding, records may be disclosed 
if a subpoena has been signed by a court of competent jurisdiction.
    (4) The National Archives and Records Administration (``NARA'') for 
use in its records management inspections and its role as an Archivist.
    (5) The United States Department of Justice for the purpose of 
representing or providing legal advice to Treasury in a proceeding 
before a court, adjudicative body, or other administrative body before 
which Treasury is authorized to appear, when such proceeding involves:
    (A) Treasury or any component thereof;
    (B) Any employee of Treasury in his or her official capacity;
    (C) Any employee of Treasury in his or her individual capacity 
where the Department of Justice or Treasury has agreed to represent the 
employee;
    (D) The United States, when Treasury determines that litigation is 
likely to affect Treasury or any of its components.
    (6) Contractors and their agents, grantees, experts, consultants, 
and others performing or working on a contract, service, grant, 
cooperative agreement, or other assignment for Treasury, when necessary 
to accomplish an agency function related to this system of records. 
Individuals provided information under this routine use are subject to 
the same Privacy Act requirements and limitations on disclosure as are 
applicable to Treasury officers and employees.
    (7) Appropriate agencies, entities, and persons when: (a) Treasury 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (b) Treasury 
has determined that as a result of the suspected or confirmed 
compromise that there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security or 
integrity of this system or other systems or programs (whether 
maintained by Treasury or another agency or entity) that rely upon the 
compromised information; and (c) the disclosure made to such agencies, 
entities, and persons is reasonably necessary to assist in connection 
with Treasury's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.

[[Page 205]]

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records, file folders and/or electronic media.

Retrievability:
    In the case of administrative complaints, records are indexed by 
the complainant's name. In the case of compliance reviews, records are 
indexed by the name of the recipient of financial assistance.

Safeguards:
    The civil rights complaint and compliance file system will conform 
to applicable law and policy governing the privacy and security of 
Federal records. These include but are not limited to the Privacy Act 
of 1984, and the Paperwork Reduction Act of 1995. Only authorized users 
have access to the records in the system. Specific access is structured 
around need and is determined by the person's role in the organization.
    Printed materials are filed in secure cabinets in secure Federal 
buildings with access based on need.

Retention and disposal:
    Documents related to complaints and reviews are retained at OCRD 
for three years from the date the complaint is closed and then are 
archived at the National Archives and Records Administration for 15 
years. Correspondence is retained for one year following the end of the 
fiscal year in which processed.

System manager(s) and address:
    Department of the Treasury: Official prescribing policies and 
practices: Associate Chief Human Capital Officer for Civil Rights and 
Diversity.
    The system managers for the Treasury components are:
    (1) Treasury: OCRD, External Civil Rights Program Manager, 1500 
Pennsylvania Avenue NW., Washington, DC 20220.
    (2) a. DO: Office of EEO, EEO Director, 1500 Pennsylvania Avenue 
NW., Washington, DC 20220.
    b. OIG: EEO and Diversity Manager, 740 15th Street NW., Suite 500, 
Washington, DC 20220.
    c. TIGTA: EEO Program Manager, 1125 15th Street NW., Suite 700A, 
Washington, DC 20005.
    (d) SIGTARP: EEO Program Manager, 1801 L Street NW., 3rd Floor, 
Washington, DC 20220.
    (3) TTB: EEO Officer, 1310 G Street NW., Suite 300W, Washington, DC 
20220.
    (4) OCC: Director, Workplace Fairness and Equal Opportunity, 250 E 
Street SW., Washington, DC 20219.
    (5) BEP: Chief, Office of Equal Opportunity and Diversity 
Management, 14th and C Street SW., Room 639-17, Washington, DC 20228.
    (6) FMS: EEO Officer, PG Center, Building 2, Room 137, 3700 East-
West Highway, Hyattsville, MD 20782.
    (7) IRS: Director, Civil Rights Division, 1111 Constitution Avenue 
NW., Suite 2219, Washington, DC 20224.
    (8) U.S. Mint: Chief, EEO and Dispute Resolution Division, 801 9th 
Street NW., 3rd Floor, Washington, DC 20220.
    (9) BPD: EEO Officer, 200 3rd Street, Room 102, Parkersburg, WV 
26106.
    (10) FinCEN: Chief, Outreach and Workplace Solutions, 2070 Chain 
Bridge Road, Suite 200, Vienna, VA 22182.

Notification procedure:
    Individuals seeking notification and access to any record contained 
in this system of records, or seeking to contest its content, may 
inquire in writing in accordance with instructions appearing at 31 CFR 
part 1, subpart C, appendices A-M. Requests for information and 
specific guidance on where to send requests for records may be 
addressed to: Privacy Act Request, DO, Director, Disclosure Services 
Department of the Treasury, 1500 Pennsylvania Avenue NW., Washington, 
DC 20220.

Record access procedures:
    See ``Notification Procedure'' above.

Contesting record procedures:
    See ``Notification Procedure'' above.

Record source categories:
    Information is provided by Treasury employees, complainants and 
covered entities.
    Records exempted from certain provisions of the act:
    Certain records in this system are exempt from 5 U.S.C. 552a(c)(3), 
(d)(1), (2), (3), and (4), (e)(1), (e)(4)(G), (H), and (I), and (f) of 
the Privacy Act pursuant to 5 U.S.C. 552a(k)(2). See 31 CFR 1.36. Show 
citation box.
TREASURY .014

System name:
    Department of the Treasury SharePoint User Profile Services--
Treasury/DO.

System location:
    These records are located in the Department of the Treasury's 
(Treasury) Office of Privacy, Transparency, and Records, and any other 
office within a Treasury bureau where the data was entered on the site. 
The locations at which the system is maintained are:
    (1) a. Departmental Offices: 1500 Pennsylvania Ave. NW., 
Washington, DC 20220.
    b. The Office of Inspector General: 740 15th Street NW., 
Washington, DC
    20220.
    c. Treasury Inspector General for Tax Administration: 1125 15th 
Street NW., Suite 700A, Washington, DC 20005.
    d. Special Inspector General for the Troubled Asset Relief Program, 
1801 L Street NW., Washington, DC 20036.
    (2) Alcohol and Tobacco Tax and Trade Bureau: 1310 G Street NW., 
Washington, DC 20220.
    (3) Office of the Comptroller of the Currency: 250 E Street NW., 
Washington, DC 20219-0001.
    (4) Bureau of Engraving and Printing: 14th & C Streets SW., 
Washington, DC 20228.
    (5) Fiscal Services: 401 14th Street SW., Washington, DC 20227.
    (6) Internal Revenue Service: 1111 Constitution Avenue NW., 
Washington, DC 20224.
    (7) United States Mint: 801 9th Street NW., Washington, DC 20220.
    (8) Financial Crimes Enforcement Network: 2070 Chain Bridge Road, 
Vienna, VA 22183.

Categories of individuals covered by the system:
    Treasury employees, detailees, contractors, and interns.

Categories of records in the system:
    Name; name of department/office/bureau; job title; office work and 
cell phone numbers; work email address; office fax number; office 
building location; assistant/alternate point of contact (optional); 
phonetic name (optional); skills/experience (optional); educational 
background (optional); status message (optional), and photograph 
(optional).

Authority for maintenance of the system:
    5 U.S.C. 301.

Purpose(s):
    The purpose of this system is to create a central platform through 
which Treasury and its bureaus' employees, detailees, contractors, and 
interns may collaborate and exchange information in order to increase 
operational efficiency.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to:
    (1) Disclose pertinent information to appropriate federal, foreign, 
state, local, tribal, or other public authorities or self-regulatory 
organizations responsible for

[[Page 206]]

investigating or prosecuting the violations of, enforcing, or 
implementing, a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation;
    (2) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a court order, 
or in connection with criminal law proceedings or mediation/alternative 
dispute resolution;
    (3) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (4) Disclose information to the United States Department of Justice 
for the purpose of representing or providing legal advice to Treasury 
in a proceeding before a court, adjudicative body, or other 
administrative body before which Treasury is authorized to appear, when 
such proceeding involves:
    (A) Treasury or any component thereof;
    (B) Any employee of Treasury in his or her official capacity;
    (C) Any employee of Treasury in his or her individual capacity 
where the Department of Justice or Treasury has agreed to represent the 
employee;
    (D) The United States, when Treasury determines that litigation is 
likely to affect Treasury or any of its components.
    (5) Disclose information to contractors and their agents, experts, 
consultants, and others performing or working on a contract, service, 
grant, cooperative agreement, or other assignment for Treasury, when 
necessary to accomplish an agency function related to this system of 
records;
    (6) Provide information to appropriate agencies, entities, and 
persons when (a) the Department suspects or has confirmed that the 
security or confidentiality of information in the system of records has 
been compromised; (b) the Department has determined that as a result of 
the suspected or confirmed compromise there is a risk of harm to 
economic or property interests, identity theft or fraud, or harm to the 
security or integrity of this system or other systems or programs 
(whether maintained by the Department or another agency or entity) that 
rely upon the compromised information; and (c) the disclosure made to 
such agencies, entities, and persons is reasonably necessary to assist 
in connection with the Department's efforts to respond to the suspected 
or confirmed compromise and prevent, minimize, or remedy such harm.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records in this system are stored electronically or on paper in 
secure facilities in a locked drawer behind a locked door. The 
electronic records are stored on magnetic disc, tape, digital media, 
and CD-ROM.

Retrievability:
    Records may be retrieved by name; department; name of office/
bureau; job title; manager/supervisor; office work and cell phone; work 
email address; office fax number; office building location; assistant/
alternate point of contact; phonetic name; skills/experience; 
educational background; and status message.

Safeguards:
    Records in this system are safeguarded in accordance with 
applicable rules and policies, including all applicable Treasury 
automated systems security and access policies. Strict controls have 
been imposed to minimize the risk of compromising the information that 
is being stored. Access to the type and amount of data is governed by 
privilege management software and policies developed and enforced by 
federal government personnel and are determined by specific roles and 
responsibilities. Procedural and physical safeguards, such as personal 
accountability, will be utilized. Certified system management personnel 
are responsible for maintaining the system integrity and the data 
confidentiality.

Retention and disposal:
    To the extent there are records identified, they will be destroyed 
in accordance with the appropriate disposition schedule approved by the 
National Archives and Records Administration. Non-record material will 
be removed when no longer deemed necessary by the system owner.

System Manager and address:
    a. Deputy Assistant Secretary for Information Technology and Chief 
Information Officer, 1500 Pennsylvania Avenue NW., Washington, DC 
20020;
    b. Deputy Assistant Secretary for Privacy, Transparency, and 
Records, 1500 Pennsylvania Avenue NW., Washington, DC 20020.

Notification procedure:
    Individuals seeking notification and access to any record contained 
in this system of records, or seeking to contest its content, may 
inquire in writing in accordance with instructions appearing at 31 CFR 
part 1, Subpart C, Appendices A-M. Requests for information and 
specific guidance on where to send requests for records may be 
addressed to: Privacy Act Request, DO, Director, Disclosure Services, 
Department of the Treasury, 1500 Pennsylvania Avenue NW., Washington, 
DC 20220.

Record access procedures:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    Records are obtained from Active Directory, Treasury employees, 
detailees, contractors, and interns.

Exemptions claimed for the system:
    None.

[FR Doc. 2013-31332 Filed 12-31-13; 8:45 am]
BILLING CODE 4811-33-P