[Federal Register Volume 79, Number 1 (Thursday, January 2, 2014)]
[Notices]
[Pages 151-152]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2013-31176]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

[NARA-2014-013]


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
February 3, 2014. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepares appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting Records Management Services (ACNR) using one 
of the following means:
    Mail: NARA (ACNR), 8601 Adelphi Road, College Park, MD 20740-6001.
    Email: [email protected].
    FAX: 301-837-3698.

[[Page 152]]

    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, Records 
Management Services (ACNR), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1799. Email: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval. These schedules provide for the timely transfer into the 
National Archives of historically valuable records and authorize the 
disposal of all other records after the agency no longer needs them to 
conduct its business. Some schedules are comprehensive and cover all 
the records of an agency or one of its major subdivisions. Most 
schedules, however, cover records of only one office or program or a 
few series of records. Many of these update previously approved 
schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1225.12(e)).
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records.
    Further information about the disposition process is available on 
request.

Schedules Pending

    1. Department of the Army, Agency-wide (N1-AU-11-26, 1 item, 1 
temporary item). Master files of an electronic information system used 
to manage maintenance and supply activity on equipment throughout its 
life cycle.
    2. Department of the Army, Agency-wide (N1-AU-11-27, 1 item, 1 
temporary item). Master files of an electronic information system used 
to track movement requirements for unit property and equipment.
    3. Department of Defense, Office of the Secretary of Defense (DAA-
0330-2013-0009, 1 item, 1 temporary item). Master files of an 
electronic information system that supports electronic authentication 
for persons requesting access to DoD installations.
    4. Department of Health and Human Services, Office of the Secretary 
(DAA-0468-2013-0008, 8 items, 4 temporary items). Routine 
correspondence, working files, and supporting files of the Office of 
the Inspector General. Proposed for permanent retention are briefing 
books, significant correspondence, and reports.
    5. Department of Health and Human Services, Centers for Medicare & 
Medicaid Services (DAA-0440-2013-0009, 1 item, 1 temporary item). 
Records related to contract monitoring and evaluation.
    6. Department of Housing and Urban Development, Agency-wide (DAA-
0207-2013-0001, 1 item, 1 temporary item). Records related to 
condominium certifications used to facilitate mortgage insurance 
applications.
    7. Department of Justice, United States Marshals Service (DAA-0527-
2013-0012, 1 item, 1 temporary item). Records of the Judicial Security 
Division consisting of routine requests for funds and resources for 
special assignments.
    8. Department of Justice, United States Marshals Service (DAA-0527-
2013-0025, 3 items, 3 temporary items). Records include application 
materials and related correspondence of candidates for United States 
Marshal.
    9. Department of State, Bureau of Public Affairs (DAA-0059-2013-
0008, 1 item, 1 temporary item). Records of the Rapid Response Unit 
including research material and daily reports.
    10. Department of State, Bureau of Public Affairs (DAA-0059-2014-
0005, 2 items, 1 temporary item). Records of the Office of the 
Historian including background and research material used by the oral 
history program. Proposed for permanent retention are oral histories, 
legal releases, and deed of gift forms.
    11. Department of Veterans Affairs, Office of Inspector General 
(DAA-0015-2013-0004, 12 items, 8 temporary items). Hotline records, 
congressional inquiries, investigative case files, and working papers. 
Proposed for permanent retention are executive correspondence, project 
oversight reports, joint reviews, strategic plans, and semi-annual 
reports to Congress.
    12. Administrative Office of the United States Courts, 
Administrative Office (DAA-0116-2013-0001, 13 items, 11 temporary 
items). Administrative records relating to routine audits, surveys, and 
management reviews. Proposed for permanent retention are records 
relating to strategic plans and significant management reviews.
    13. Administrative Office of the United States Courts, United 
States District Courts (DAA-0021-2013-0003, 2 items, 1 temporary item). 
Records relating to complaints of judicial misconduct or disability. 
Proposed for permanent retention are final orders on conduct or 
disability.
    14. Advisory Council on Historic Preservation, Agency-wide (DAA-
0536-2013-0007 (69 items, 39 temporary items). Comprehensive schedule 
covering training files (except for an evidential sample), non-winning 
nomination files for awards, and other non-substantive program records. 
Proposed for permanent retention are Council meeting files, records of 
the Executive Director, National Historic Preservation Act Section 106 
case records, and other substantive records relating to agency 
policies, programs, and products.

Paul M. Wester, Jr.,
Chief Records Officer for the U.S. Government.
[FR Doc. 2013-31176 Filed 12-31-13; 8:45 am]
BILLING CODE 7515-01-P