[Federal Register Volume 78, Number 219 (Wednesday, November 13, 2013)]
[Notices]
[Pages 68039-68040]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2013-27065]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID DoD-2013-OS-0112]


Privacy Act of 1974; System of Records

AGENCY: National Geospatial-Intelligence Agency, DoD.

ACTION: Notice to add a new system of records.

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SUMMARY: The National Geospatial-Intelligence Agency is establishing a 
new system of records in its inventory of record systems subject to the 
Privacy Act of 1974, as amended. NGA is establishing a system of 
records to account for government employees' and military personnel 
activities for the purpose of providing operational metrics, tracking 
budgets, and presenting work products to senior leadership regarding 
travel, training and supplies. Data is used by leadership to 
effectively and efficiently make decisions for fiscal and resource 
planning.

DATES: This proposed action will be effective on December 16, 2013 
unless comments are received which result in a contrary determination. 
Comments will be accepted on or before December 13, 2013.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: http://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Federal Docket Management System Office, 4800 Mark Center 
Drive, East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-3100.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: National Geospatial-Intelligence 
Agency (NGA), ATTN: Security Specialist, Mission Support, MSRS P-12, 
7500 GEOINT Drive, Springfield, VA 22150.

SUPPLEMENTARY INFORMATION: The National Geospatial-Intelligence Agency 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address in FOR FURTHER INFORMATION CONTACT 
or at the Defense Privacy and Civil Liberties Web site at http://dpclo.defense.gov/privacy/SORNs/component/ngia/index.html.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on May 17, 2013, to the 
House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: November 6, 2013.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
NGA-007

System name:
    National Geospatial-Intelligence Agency Management and Execution 
Tracker (MET)

System location:
    Records are maintained at NGA headquarters in Washington, DC metro 
facilities.

Categories of individuals covered by the system:
    Government employees and military personnel at the National 
Geospatial Intelligence Agency.

Categories of records in the system:
    Name, current address, date and place of birth, employee ID number, 
program element code, department ID, job code, supervisor, email 
address, occupation, official title, subproject code, work address, 
home address, work phone, home phone, Social Security Number (SSN), 
travel information, contact information, discretionary training 
information and supply information. In addition, dates of employee and 
military personnel activities, budget allocations and assignments, and 
classified justifications are also included in the system.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations.

Purpose(s):
    NGA collects, uses, maintains, and disseminates information to 
account for government employees and military members' activities for 
the purpose of providing operational metrics, tracking budgets, and 
presenting work products to senior leadership regarding travel, 
training, and supply. Data is used by leadership to effectively and 
efficiently make decisions for fiscal and resource planning.

Routine uses of records maintained in the system, including categories 
of uses and the purposes for such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, as amended, these records may be 
specifically disclosed outside of the DoD as a routine pursuant to 5 
U.S.C. a(b)(3) as follows:
    The DoD Blanket Routine Uses set forth at the beginning of NGA's 
compilation or systems of records notices may apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records and electronic storage media.

Retrievability:
    Records may be retrieved by name or any of the personal identifiers 
listed above.

Safeguards:
    Records in this system are safeguarded in accordance with

[[Page 68040]]

applicable rules and policies, including all applicable NGA automated 
systems security and access policies. Strict controls have been imposed 
to minimize the risk of compromising the stored information. Access to 
the computer system containing the records in this system is limited to 
those individuals who have a need to know the information for the 
performance of their official duties and who have appropriate 
clearances and permissions. Usage of physical access controls, 
encryption, monitoring and auditing mechanisms protect the information 
stored on the system.

Retention and disposal:
    NGA will maintain travel related records in electronic form for six 
years, and training, budget, and supply related records for two years, 
after which, hardcopies are filed with the supervisor and archived with 
Record Services for six years.

System manager(s) and address:
    Resource and Programming Office, Execution Division, Operations 
Branch Chief (ABREO), Analysis Directorate, National Geospatial-
Intelligence Agency (NGA), 7500 GEOINT Dr., Springfield, VA 22150.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the National Geospatial-Intelligence Agency (NGA), Freedom of 
Information Act/Privacy Act Office, 7500 GEOINT Drive, Springfield, VA 
22150.
    A request for notification must meet the requirements of 32 CFR 
320.4. The request envelope and letter should both be clearly marked 
``Privacy Act Inquiry.''
    The written request must contain your full name, current address, 
and date and place of birth. Also include an explanation of why you 
believe NGA would have information on you and specify when you believe 
the records would have been created.
    You must sign your request and your signature must either be 
notarized or submitted under 28 U.S.C. 1746, a law that permits 
statements to be made under penalty of perjury, as a substitute for 
notarization.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to the National 
Geospatial-Intelligence Agency (NGA), Freedom of Information Act/
Privacy Act Office, 7500 GEOINT Drive, Springfield, VA 22150.
    A request for access must meet the requirements of 32 CFR 320.4. 
The request envelope and letter should both be clearly marked ``Privacy 
Act Inquiry.''
    The written request must contain your full name, current address, 
and date and place of birth. Also include an explanation of why you 
believe NGA would have information on you and specify when you believe 
the records would have been created.
    You must sign your request and your signature must either be 
notarized or submitted under 28 U.S.C. 1746, a law that permits 
statements to be made under penalty of perjury, as a substitute for 
notarization.

Contesting record procedures:
    Individuals contesting the accuracy of records in this system of 
records containing information about themselves should address written 
inquiries to the National Geospatial-Intelligence Agency (NGA), Freedom 
of Information Act/Privacy Act Office, 7500 GEOINT Drive, Springfield, 
VA 22150.
    A request for contesting records must meet the requirements of 32 
CFR 320.4. The request envelope and letter should both be clearly 
marked ``Privacy Act Inquiry.''
    The written request must contain your full name, current address, 
and date and place of birth. Also include an explanation of why you 
believe NGA would have information on you and specify when you believe 
the records would have been created.
    You must sign your request and your signature must either be 
notarized or submitted under 28 U.S.C. 1746, a law that permits 
statements to be made under penalty of perjury, as a substitute for 
notarization.

Record source categories:
    Information originates from the individual and the NGA PeopleSoft 
Directory.

Exemptions claimed for the system:
    An exemption rule for this system has been promulgated in 
accordance with requirements of 5 U.S.C. 552a(d) pursuant to 5 U.S.C. 
552a(k)(1) and published in 32 CFR Part 320. For additional 
information, contact the system manager.

[FR Doc. 2013-27065 Filed 11-12-13; 8:45 am]
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