[Federal Register Volume 78, Number 213 (Monday, November 4, 2013)]
[Notices]
[Pages 65976-65977]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2013-26320]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DoD-2013-OS-0062]


Privacy Act of 1974; System of Records

AGENCY: Defense Logistics Agency, DoD.

ACTION: Notice to add a new System of Records.

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SUMMARY: The Defense Logistics Agency proposes to add a new system of 
records in its inventory of record systems subject to the Privacy Act 
of 1974 (5 U.S.C. 552a), as amended. This notice adds S890.11, Defense 
Agencies Initiative (DAI) Civilian Time and Labor Records.

DATES: This proposed action will be effective on December 5, 2013 
unless comments are received which result in a contrary determination. 
Comments will be accepted on or before December 4, 2013.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: http://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Federal Docket Management System Office, 4800 Mark Center 
Drive, East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-3100.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Kathy Dixon, DLA FOIA/Privacy Act 
Office, Headquarters, Defense Logistics Agency, ATTN: DGA, 8725 John J. 
Kingman Road, Suite 1644, Fort Belvoir, VA 22060-6221, or by phone at 
(703) 767-6183.

SUPPLEMENTARY INFORMATION: The Defense Logistics Agency notice for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address in FOR FURTHER INFORMATION CONTACT. The 
proposed system report, as required by 5 U.S.C. 552a(r) of the Privacy 
Act of 1974, as amended, was submitted on March 21, 2013, to the House 
Committee on Oversight and Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: October 30, 2013.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S890.11

System name:
    Defense Agencies Initiative (DAI) Civilian Time and Labor Records.

System location:
    Defense Information Systems Agency, Defense Enterprise Computing 
Center Ogden, 7879 Wardleigh Road, Hill AFB, UT 84056-5997.
    Defense Information Systems Agency, Defense Enterprise Computing 
Center Columbus, 3990 E Broad Street, Columbus, OH 43213-1152.

Categories of individuals covered by the system:
    Department of Defense civilian employees within the Defense 
Technical Information Center; the Office of the Under Secretary of 
Defense (Comptroller); the Defense Media Activity; the Missile Defense 
Agency; the Uniform Services University of Health Sciences; the Defense 
Threat Reduction Agency; the TRICARE Management Agency; the Defense 
Technology Security Administration; the Defense Security Service; the 
Defense Advanced Research Projects Agency; the Office of Economic 
Adjustment; the Defense Prisoner of War/Missing Personnel Office; the 
Office of the Defense Chief Financial Officer; the Defense Information 
Systems Agency; the Defense Acquisition University; the National 
Defense University; the Defense Finance and Accounting Service; the 
Defense Human Resources Activity; the Department of Defense Inspector 
General; the Department of Defense Education Activity; the Defense 
Contract Audit Agency; the Defense Contract Management Agency; the 
Defense Commissary Agency; the Defense Security Cooperation Agency; the 
Washington Headquarters Service; the Pentagon Force Protection Agency; 
the Defense Legal Services Agency; the Defense Testing Resources 
Management Center; the Director, Operational Test and Evaluation; the 
Center for Countermeasures; the Defense Microelectronic Agency and the 
Business Transformation Agency (Disestablished).

Categories of records in the system:
    Records maintained include individual's name, Social Security 
Number (SSN), DoD ID Number, citizenship; pay; employee's status, 
position, accounting codes, organization and office location, email 
address, rate, leave balances; work and shift schedule, project and 
workload records, regular and overtime work hours and leave hours, time 
and attendance records (timesheet), and information on telework, 
temporary duty and special assignments.

[[Page 65977]]

Authority for maintenance of the system:
    5 U.S.C. Chapter 61, Hours of Work; Chapter 53, Pay Rates and 
Systems; Chapter 57, Transportation, and Subsistence; and Chapter 63, 
Leave; 5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 136, Under 
Secretary of Defense for Personnel and Readiness; 31 U.S.C., Chapter 
35, Accounting and Collection; and E.O. 9397 (SSN), as amended.

Purpose(s):
    Records are used to prepare time and attendance records, to record 
employee pay rates and status, including overtime, the use of leave, 
and work absences; to track workload, project activity for analysis and 
reporting purposes; for statistical reporting on leave and overtime 
use/usage patterns, number of employees teleworking, and to answer 
employee queries on leave, overtime, and pay.
    Information from this system of records is provided to the Defense 
Finance and Accounting Service for issuing payroll.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, as amended, records contained 
herein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD Blanket Routine Uses may apply to this system of records.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records may be stored on paper and on electronic storage media.

Retrievability:
    Records are retrieved by employee's name and\or DoD ID Number.

Safeguards:
    Records are maintained in a controlled facility. Physical entry is 
restricted by the use of locks, guards, and is accessible only to 
authorized personnel. Access to computerized data is restricted by 
Common Access Cards. Access to records is limited to person(s) 
responsible for servicing the records in the performance of their 
official duties and who are properly screened and cleared for need-to-
know. All individuals granted access to this system of records are 
required to have taken Information Assurance and Privacy Act training.

Retention and disposal:
    Initialed Leave Application Files (LAF) are destroyed at end of the 
following pay period, un-initialed LAFs are destroyed after GAO audit 
or when 3 years old, whichever is sooner. Time and Labor Source Records 
and Input Records are destroyed after GAO audit or when 6 years old, 
whichever is sooner. Leave Records are destroyed when 3 years old. 
Payroll system reports and data used for personnel management purposes 
are destroyed when 2 years old. Project and workload records will be 
destroyed after 6 years, 3 months or when no longer needed.

System manager(s) and address:
    Program Manager, Defense Agencies Initiative (DAI) Program 
Management Office, 2221 South Clark Street, Arlington, VA 22202-3745. 
Write to the above address for a list of system managers at the DAI 
using activities.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the DLA FOIA/Privacy Act Office, Headquarters, 
Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 
1644, Fort Belvoir, VA 22060-6221.
    Inquiry should contain the record subject's full name, DoD ID 
Number and return mailing address.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
the DLA FOIA/Privacy Act Office, Headquarters, Defense Logistics 
Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, 
VA 22060-6221.
    Inquiry should contain the record subject's full name, DoD ID 
Number and return mailing address.

Contesting record procedures:
    The DLA rules for accessing records, for contesting contents, and 
appealing initial agency determinations are contained in 32 CFR part 
323, or may be obtained from the DLA FOIA/Privacy Act Office, 
Headquarters, Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman 
Road, Suite 1644, Fort Belvoir, VA 22060-6221.

Record source categories:
    Record subject, supervisors, timekeepers, leave slips and automated 
payroll systems, such as, the Defense Cash Accountability System.

Exemptions claimed for the system:
    None.

[FR Doc. 2013-26320 Filed 11-1-13; 8:45 am]
BILLING CODE 5001-06-P