[Federal Register Volume 78, Number 212 (Friday, November 1, 2013)]
[Notices]
[Pages 65644-65649]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2013-26010]


=======================================================================
-----------------------------------------------------------------------

FEDERAL HOUSING FINANCE AGENCY

[No. 2013-N-14]


Privacy Act of 1974; System of Records

AGENCY: Office of Inspector General, Federal Housing Finance Agency.

ACTION: Notice of the creation of a new Privacy Act System of Records 
for the Office of Evaluations, the addition of a routine use for the 
Office of Audits' System of Records, and technical revisions to the 
existing systems of records.

-----------------------------------------------------------------------

SUMMARY: In accordance with the Privacy Act of 1974, as amended, the 
Office of Inspector General of the Federal Housing Finance Agency 
(FHFA-OIG) gives notice of the creation of a new Privacy Act system of 
records (SOR) for the Office of Evaluations (OE) and of a new routine 
use for the Office of Audits' (OA) SOR, and of technical revisions to 
the existing SORs. The new SOR for OE, the additional routine use for 
OA's SOR, and the other technical changes are described in detail 
below.

DATES: Comments must be received on or before December 2, 2013. The 
proposed new SOR for OE, the additional routine use for OA, and the 
technical revisions to the existing SORs will become effective without 
further notice on December 11, 2013, unless comments received on or 
before that date result in revisions to this notice.

ADDRESSES: Submit comments to FHFA only once, identified by ``FHFA-OIG 
SORN,'' using any one of the following methods:
     Email: [email protected]. Comments may be sent by 
email to Bryan Saddler, FHFA-OIG Chief Counsel. Please include 
``Comments/FHFA-OIG SORN'' in the subject line of the message. Comments 
will be made available for inspection upon written request.
     Federal eRulemaking Portal: http://www.regulations.gov. 
Follow the instructions for submitting comments. If you submit your 
comment to the Federal eRulemaking Portal, please also send it by email 
to FHFA at [email protected] to ensure timely receipt by the 
agency. Please include ``Comments/FHFA-OIG SORN'' in the subject line 
of the message.
     U.S. Mail, United Parcel Service, Federal Express, or 
Other Mail Service: Bryan Saddler, Chief Counsel, Office of Inspector 
General, Federal Housing Finance Agency, 400 7th Street SW., 
Washington, DC 20024.
     Courier/Hand Delivered Letters or Packages: For security 
reasons, courier/hand delivered letters or packages cannot be accepted.
    See SUPPLEMENTARY INFORMATION for additional information on posting 
of comments.

FOR FURTHER INFORMATION CONTACT: Bryan Saddler, Chief Counsel, Office 
of Inspector General, Federal Housing Finance Agency, 400 7th Street 
SW., Washington, DC 20024, or at (202) 730-2824. The telephone number 
for the Telecommunications Device for the Deaf is (202) 245-5619.

SUPPLEMENTARY INFORMATION: 

I. Comments

    Posting and Public Availability of Comments: All comments received 
will be posted without change on the FHFA-OIG Web site at http://www.fhfaoig.gov, and will include any personal information provided, 
such as name, address (mailing and email), and telephone numbers.

II. Background

    The Federal Housing Finance Regulatory Reform Act of 2008 (Reform 
Act), which was passed as Division A of the Housing and Economic 
Recovery Act of 2008 (HERA), Public Law 110-289, 122 Stat. 2654, 2913, 
abolished both the Federal Housing Finance Board (FHFB), an independent 
agency that oversaw the Federal Home Loan Banks (FHLBanks), and the 
Office of Federal Housing Enterprise Oversight (OFHEO), an office 
within the Department of Housing and Urban Development (HUD) that 
oversaw the ``safety and soundness'' of the Federal Home Loan Mortgage 
Corporation (Freddie Mac) and the Federal National Mortgage Association 
(Fannie Mae). See 12 U.S.C. 1422a, 4502(6), 4511, 4512, 4513, 4541, 
4563 (2006); H.R. Rep. No. 110-142, at 95. The Reform Act established 
in place of the FHFB and OFHEO a new entity, the Federal Housing 
Finance Agency (FHFA), which now regulates and supervises Fannie Mae, 
Freddie Mac, and the 12 FHLBanks. See Reform Act sections 1002, 1101, 
1102 and 1311; 12 U.S.C. 4511(2009).
    Section 1105 of HERA also amended the Inspector General Act of 1978 
(the IG Act), by specifying that there shall be established an 
Inspector General within FHFA (FHFA-OIG). See 12 U.S.C. 4517(d). FHFA-
OIG is responsible for, among other things, conducting audits, 
investigations, and evaluations of FHFA's programs and operations; 
recommending policies that promote economy and efficiency in the 
administration of FHFA's programs and operations; and preventing and

[[Page 65645]]

detecting fraud and abuse in FHFA's programs and operations.
    On March 2, 2011, FHFA-OIG issued a Federal Register notice 
establishing five SORs, with the goal of making them reflective of the 
types of records kept by FHFA-OIG. See 76 FR 11465. The 2011 notice 
established the following SORs:
    FHFA-OIG-1: FHFA-OIG Audit Files Database.
    FHFA-OIG-2: FHFA-OIG Investigative & Evaluative Files Database.
    FHFA-OIG-3: FHFA-OIG Investigative & Evaluative MIS Database.
    FHFA-OIG-4: FHFA-OIG Hotline Database.
    FHFA-OIG-5: FHFA-OIG Correspondence Database.
    When the five SORs were adopted it was thought that OE would be a 
companion group to the Office of Investigations (OI). Thus, its SOR was 
joined with OI's SORs. In practice, however, OE has become its own 
independent component, and the types of records it maintains are 
different from those kept by OI. As a result, the first change made by 
the instant notice is the creation of a separate SOR for OE.
    The second change being made is the creation of an additional 
routine use for the OA SOR so that the routine uses contained therein 
are the same as OE's. Although the work conducted by OE and OA 
typically focuses on the efficiency of practices and procedures as 
opposed to individuals, there is the potential that under certain 
circumstances it may be necessary for FHFA-OIG to release otherwise 
protected information in order to convey an accurate and meaningful 
understanding of the findings included in a report required by the IG 
Act. For example, if an individual's title has particular significance 
to the findings (e.g., if the audit or evaluation concerns personnel 
procedures and the head of personnel has taken or failed to take 
certain actions that have uniquely contributed to fraud, waste, or 
abuse), in the interest of transparency and full disclosure, FHFA-OIG 
may deem it necessary to release the individual's title.
    Finally, to ensure that FHFA-OIG's SORs accurately describe the 
records FHFA-OIG currently keeps and the functions for which they are 
routinely used, the existing SORs are being amended, revised, updated, 
and/or modified.
    Sections 552a(e)(4) and (11) of title 5, United States Code, 
require that an agency publish a notice of the establishment or 
revision of a SOR which affords the public a 30-day period in which to 
submit comments. To meet this requirement, changes proposed for FHFA-
OIG's SORs are set forth in their entirety below. Further, a report of 
FHFA-OIG's intention to establish a SOR for OE, add a routine use for 
OA's SOR, and make technical changes to the remaining existing SORs has 
been submitted to the Committee on Oversight and Government Reform of 
the House of Representatives, the Committee on Homeland Security and 
Governmental Affairs of the Senate, and to the Office of Management and 
Budget (OMB), pursuant to paragraph 4c of Appendix I of OMB Circular A-
130, which is entitled ``Federal Agency Responsibilities for 
Maintaining Records About Individuals,'' dated February 8, 1996 (61 FR 
6427, 6435 (February 20, 1996)).

III. Proposed System of Records

    The proposed changes to the existing SORs, and the proposed new SOR 
are described in detail below:

FHFA-OIG-1

    The existing SOR entitled FHFA-OIG Audit Files Database, published 
at 76 FR 11465 (March 2, 2011), is being amended to create a fourteenth 
routine use and to update the system location, retention and disposal 
schedules, FHFA-OIG's address, and the exemptions claimed.
    Thus, the following changes are being made:
    1. The ``routine uses of records maintained in the system, 
including categories of users and the purposes of such uses'' section 
is being amended to add: ``(14) Disclose information that if withheld 
would tend to diminish or interfere with the comprehension of the 
significance of or nuances contained in the findings in any and all 
reports issued in compliance with requirements of the Inspector General 
Act of 1978 (5 U.S.C. App. 3), as amended.''
    2. The ``system location'' section is being amended by removing 
``This system of records is located on a computer system owned and 
administered by FHFA. FHFA-OIG may transfer this system of records to a 
stand-alone, physically secure FHFA-OIG computer system'' and replacing 
it with ``This system of records is located on a computer system that 
is managed and administered by NASA-OIG.''
    3. The ``retention and disposal'' section is being amended by 
removing ``(1) Audit Reports File (N1-485-08-2, item 17), which 
provides for annual cut-off and for destruction 10 years after cut-off; 
and (2) Audit Workpapers (N1-485-08-2, item 2), which provides for 
annual cut-off and for destruction 6 years and 3 months after cut-off'' 
and replacing it with ``FHFA's Comprehensive Records Schedule Item 7.1 
(N1-543-11-1, approved 01/11/2013), which provides the cut-off and 
disposition schedule for audit records.''
    4. The ``system manager(s) and address'' section will be amended by 
removing ``1625 Eye Street NW., Washington, DC 20006'' and replacing it 
with ``400 7th Street SW., Washington, DC 20024.''
    5. The ``exemptions claimed for the system'' section will be 
amended to reflect those records that FHFA specifically exempted when 
it implemented 5 U.S.C. 552a(j)(2) and (k)(2), see 77 FR 4645 (January 
31, 2012) which is codified at 12 CFR 1204.7(c). Consequently, the 
following language: ``Some records contained within this system of 
records are exempt from 5 U.S.C. 552a(c)(3), (c)(4), (d)(1), (d)(2), 
(d)(3), (d)(4), (e)(1), (e)(2), (e)(3), (e)(4)(G), (e)(4)(H), 
(e)(4)(I), (e)(5), (e)(8), (f), and (g) of the Privacy Act pursuant to 
5 U.S.C. 552a(j)(2) and (k)(2). FHFA is in the process of publishing an 
updated Privacy Act regulation at 12 CFR part 1204 that will implement 
(j)(2) and (k)(2) exemptions to cover FHFA-OIG records. Upon 
publication of this revised Privacy Act Regulation, these exemptions 
are hereby incorporated by reference and are an integral part of this 
SORN'' will be removed and replaced with ``Some records contained 
within this system of records are exempt from 5 U.S.C. 552a(c)(3), 
(d)(1), (d)(2), (e)(1), (e)(2), (e)(3), of the Privacy Act pursuant to 
5 U.S.C. 552a(j)(2) and (k)(2), see 12 CFR 1204.7(c), implementing the 
exemptions in 5 U.S.C. 552a(j)(2) and (k)(2) for FHFA-OIG records. 
These exemptions are hereby incorporated by reference and are an 
integral part of this SORN.''

FHFA-OIG-2

    The existing SOR entitled, FHFA-OIG Investigative & Evaluative 
Files Database, published at 76 FR 11465 (March 2, 2011), is being 
amended to eliminate all references to ``evaluative,'' ``evaluations,'' 
and the ``Evaluations Division'' and to update the system location, 
retention and disposal schedules, FHFA-OIG's address, and the 
exemptions claimed.
    Thus, the following changes are being made:
    1. The ``system name'' section is being amended by removing ``FHFA-
OIG Investigative & Evaluative Files Database'' and replacing it with 
``FHFA-OIG Investigative Files Database.''
    2. The ``categories of individuals covered by the system'' section 
is being amended by removing ``Subjects or potential subjects of 
investigative or

[[Page 65646]]

evaluative activities; witnesses involved in investigative or 
evaluative activities'' and replacing it with ``Subjects or potential 
subjects of investigative activities; witnesses involved in 
investigative activities.''
    3. The ``categories of records in the system'' section is being 
amended by replacing ``(13) other documents collected and/or generated 
by the Investigations Division and/or the Evaluations Division during 
the course of official duties'' with ``(13) other documents collected 
and/or generated by the Investigations Division during the course of 
official duties.''
    4. The ``purpose(s)'' section is being amended by removing ``The 
purpose of this system of records is to maintain information relevant 
to complaints received by FHFA-OIG and collected as part of 
investigations conducted by FHFA-OIG's Investigations Division and/or 
evaluations conducted by FHFA-OIG's Evaluations Division'' and 
replacing it with ``The purpose of this system of records is to 
maintain information relevant to complaints received by FHFA-OIG and 
collected as part of investigations conducted by FHFA-OIG's 
Investigations Division.''
    5. The ``system location'' section is being amended by removing 
``This system of records is located on a computer system owned and 
administered by FHFA. FHFA-OIG may transfer this system of records to a 
stand-alone, physically secure FHFA-OIG computer system'' and replacing 
it with ``This system of records is managed and administered by NASA-
OIG.''
    6. The ``retention and disposal'' section is being amended by 
removing ``(1) Chronological File (N1-485-08-2, Item 5), which provides 
for annual cut-off and for destruction 5 years after cut-off; (2) 
Inspector General Community Operational Guidance (N1-485-08-2, Item 
16), which provides for annual cut-off and for destruction 3 years 
after cut-off; (3) Grand Jury (6e) Files (N1-485-08-2, Item 14), which 
provides for cut-off when case is closed, then retention in a 
segregated, locked file for 20 years thereafter; (4) Investigation Case 
Files (N1-485-94-1, Item 3.8), which provides for cutting off inactive 
files at the end of the fiscal year, and for destruction 10 years after 
cut-off; (5) Non-FHFA Offices' Correspondence (GRS 23, item 1), which 
permits destruction after 2 years; and (6) FHFA Offices' Correspondence 
(N1-485-94-1, Item 3.6), which provides for annual cut-off, and for 
destruction when no longer needed'' and replacing it with ``(1) FHFA's 
Comprehensive Records Schedule Item 7.2(a) (N1-543-11-1, approved 01/
11/2013), which provides the cut-off and disposition schedule for 
significant investigative case records; and (2) Item 7.2(b), which 
provides the cut-off and disposition schedule for all other 
investigative case records.''
    7. The ``system manager(s) and address'' section will be amended by 
removing ``1625 Eye Street NW., Washington, DC 20006'' and replacing it 
with ``400 7th Street, SW., Washington, DC 20024.''
    8. The ``exemptions claimed for the system'' section will be 
amended to reflect those records that FHFA specifically exempted when 
it implemented 5 U.S.C. 552a(j)(2) and (k)(2), see 77 FR 4645 (January 
31, 2012) which is codified at 12 CFR 1204.7(c). Consequently, the 
following language: ``Some records contained within this system of 
records are exempt from 5 U.S.C. 552a(c)(3), (c)(4), (d)(1), (d)(2), 
(d)(3), (d)(4), (e)(1), (e)(2), (e)(3), (e)(4)(G), (e)(4)(H), 
(e)(4)(I), (e)(5), (e)(8), (f), and (g) of the Privacy Act pursuant to 
5 U.S.C. 552a(j)(2) and (k)(2). FHFA is in the process of publishing an 
updated Privacy Act regulation at 12 CFR part 1204 that will implement 
(j)(2) and (k)(2) exemptions to cover FHFA-OIG records. Upon 
publication of this revised Privacy Act Regulation, these exemptions 
are hereby incorporated by reference and are an integral part of this 
SORN'' will be removed and be replaced with ``Some records contained 
within this system of records are exempt from 5 U.S.C. 552a(c)(3), 
(d)(1), (d)(2), (e)(1), (e)(2), (e)(3), of the Privacy Act pursuant to 
5 U.S.C. 552a(j)(2) and (k)(2), see 12 CFR 1204.7(c), implementing the 
exemptions in 5 U.S.C. 552a(j)(2) and (k)(2) for FHFA-OIG records. 
These exemptions are hereby incorporated by reference and are an 
integral part of this SORN.''

FHFA-OIG-3

    The existing SOR entitled, FHFA-OIG Investigative & Evaluative MIS 
Database, published at 76 FR 11465 (March 2, 2011), is being amended to 
eliminate all references to ``evaluative,'' ``evaluations,'' and the 
``Evaluations Division'' and to update the system location, retention 
and disposal schedules, FHFA-OIG's address, and the exemptions claimed.
    Thus, the following changes are being made:
    1. The ``system name'' section is being amended by removing ``FHFA-
OIG Investigative & Evaluative MIS Database'' and replacing it with 
``FHFA-OIG Investigative MIS Database.''
    2. The ``categories of individuals covered by the system'' section 
is being amended by removing ``Subjects or potential subjects of 
investigative or evaluative activities; witnesses involved in 
investigative or evaluative activities'' and replacing it with 
``Subjects or potential subjects of investigative activities; witnesses 
involved in investigative activities.''
    3. The ``categories of records in the system'' section is being 
amended by replacing ``(13) other documents collected and/or generated 
by the Investigations Division and/or the Evaluations Division during 
the course of official duties'' and replacing it with ``(13) other 
documents collected and/or generated by the Investigations Division 
during the course of official duties.''
    4. The ``purpose(s)'' section is being amended by removing ``The 
purpose of this system of records is to maintain information relevant 
to complaints received by FHFA-OIG and collected as part of 
investigations conducted by FHFA-OIG's Investigations Division and/or 
evaluations conducted by FHFA-OIG's Evaluations Division'' and 
replacing it with ``The purpose of this system of records is to 
maintain information relevant to complaints received by FHFA-OIG and 
collected as part of investigations conducted by FHFA-OIG's 
Investigations Division.''
    5. The ``system location'' section is being amended by removing 
``This system of records is located on a computer system owned and 
administered by FHFA. FHFA-OIG may transfer this system of records to a 
stand-alone, physically secure FHFA-OIG computer system'' and replacing 
it with ``This system of records is managed and administered by 
Microsoft/Office365.''
    6. The ``retention and disposal'' section is being amended by 
removing ``(1) Chronological File (N1-485-08-2, Item 5), which provides 
for annual cut-off and for destruction 5 years after cut-off; (2) 
Inspector General Community Operational Guidance (N1-485-08-2, Item 
16), which provides for annual cut-off and for destruction 3 years 
after cut-off; (3) Grand Jury (6e) Files (N1-485-08-2, Item 14), which 
provides for cut-off when case is closed, then retention in a 
segregated, locked file for 20 years thereafter; (4) Investigation Case 
Files (N1-485-94-1, Item 3.8), which provides for cutting off inactive 
files at the end of the fiscal year, and for destruction 10 years after 
cut-off; (5) Non-FHFA Offices' Correspondence (GRS 23, item 1), which 
permits destruction after 2 years; and (6) FHFA Offices' Correspondence 
(N1-485-94-1, Item 3.6), which provides for annual cut-off, and for 
destruction when no longer needed'' and replacing it with ``(1) FHFA's 
Comprehensive Records

[[Page 65647]]

Schedule Item 7.2(a) (N1-543-11-1, approved 01/11/2013), which provides 
the cut-off and disposition schedule for significant investigative case 
records; and (2) Item 7.2(b), which provides the cut-off and 
disposition schedule for all other investigative case records.''
    7. The system manager(s) and address will be amended by removing 
``1625 Eye Street NW., Washington, DC 20006'' and replacing it with 
``400 7th Street SW., Washington, DC 20024.''
    8. The ``exemptions claimed for the system'' section will be 
amended to reflect those records that FHFA specifically exempted when 
it implemented 5 U.S.C. 552a(j)(2) and (k)(2), see 77 FR 4645 (January 
31, 2012), which is codified at 12 CFR 1204.7(c). Consequently, the 
following language: ``Some records contained within this system of 
records are exempt from 5 U.S.C. 552a(c)(3), (c)(4), (d)(1), (d)(2), 
(d)(3), (d)(4), (e)(1), (e)(2), (e)(3), (e)(4)(G), (e)(4)(H), 
(e)(4)(I), (e)(5), (e)(8), (f), and (g) of the Privacy Act pursuant to 
5 U.S.C. 552a(j)(2) and (k)(2). FHFA is in the process of publishing an 
updated Privacy Act regulation at 12 CFR part 1204 that will implement 
(j)(2) and (k)(2) exemptions to cover FHFA-OIG records. Upon 
publication of this revised Privacy Act Regulation, these exemptions 
are hereby incorporated by reference and are an integral part of this 
SORN'' will be removed and be replaced with ``Some records contained 
within this system of records are exempt from 5 U.S.C. 552a(c)(3), 
(d)(1), (d)(2), (e)(1), (e)(2), (e)(3), of the Privacy Act pursuant to 
5 U.S.C. 552a(j)(2) and (k)(2), see 12 CFR 1204.7(c), implementing the 
exemptions in 5 U.S.C. 552a(j)(2) and (k)(2) for FHFA-OIG records. 
These exemptions are hereby incorporated by reference and are an 
integral part of this SORN.''

FHFA-OIG-4

    The existing SOR entitled, FHFA-OIG Hotline Database, published at 
76 FR 11465 (March 2, 2011), is being amended to update the system 
location, retention and disposal schedules, FHFA-OIG's address, and the 
exemptions claimed.
    Thus, the following changes are being made:
    1. The ``system location'' section is being amended by removing 
``This system of records is located on a computer system owned and 
administered by FHFA. FHFA-OIG may transfer this system of records to a 
stand-alone, physically secure FHFA-OIG computer system'' and replacing 
it with ``This system of records is managed and administered by NASA-
OIG.''
    2. The ``retention and disposal'' section is being amended by 
removing ``(1) Chronological File (N1-485-08-2, Item 5), which provides 
for annual cut-off and for destruction 5 years after cut-off; (2) 
Inspector General Community Operational Guidance (N1-485-08-2, Item 
16), which provides for annual cut-off and for destruction 3 years 
after cut-off; (3) Non-FHFA Offices' Correspondence (GRS 23, item 1), 
which permits destruction after 2 years; and (4) FHFA Offices' 
Correspondence (N1-485-94-1, Item 3.6), which provides for annual cut-
off, and for destruction when no longer needed'' and replacing it with 
``FHFA's Comprehensive Records Schedule Item 7.4 (N1-543-11-1, approved 
01/11/2013), which provides the cut-off and disposition schedule for 
hotline records.''
    3. The ``system manager(s) and address'' section will be amended by 
removing ``1625 Eye Street NW., Washington, DC 20006'' and replacing it 
with ``400 7th Street SW., Washington, DC 20024.''
    4. The ``exemptions claimed for the system'' section will be 
amended to reflect those records that FHFA specifically exempted when 
it implemented 5 U.S.C. 552a(j)(2) and (k)(2), see 77 FR 4645 (January 
31, 2012) which is codified at 12 CFR 1204.7(c). Consequently, the 
following language: ``Some records contained within this system of 
records are exempt from 5 U.S.C. 552a(c)(3), (c)(4), (d)(1), (d)(2), 
(d)(3), (d)(4), (e)(1), (e)(2), (e)(3), (e)(4)(G), (e)(4)(H), 
(e)(4)(I), (e)(5), (e)(8), (f), and (g) of the Privacy Act pursuant to 
5 U.S.C. 552a(j)(2) and (k)(2). FHFA is in the process of publishing an 
updated Privacy Act regulation at 12 CFR part 1204 that will implement 
(j)(2) and (k)(2) exemptions to cover FHFA-OIG records. Upon 
publication of this revised Privacy Act Regulation, these exemptions 
are hereby incorporated by reference and are an integral part of this 
SORN'' will be removed and be replaced with ``Some records contained 
within this system of records are exempt from 5 U.S.C. 552a(c)(3), 
(d)(1), (d)(2), (e)(1), (e)(2), (e)(3), of the Privacy Act pursuant to 
5 U.S.C. 552a(j)(2) and (k)(2), see 12 CFR 1204.7(c), implementing the 
exemptions in 5 U.S.C. 552a(j)(2) and (k)(2) for FHFA-OIG records. 
These exemptions are hereby incorporated by reference and are an 
integral part of this SORN.''

FHFA-OIG-5

    The existing SOR entitled FHFA-OIG Correspondence Database, 
published at 76 FR 11465 (March 2, 2011), is being amended to update 
the system location, retention and disposal schedules, FHFA-OIG's 
address, and the exemptions claimed.
    Thus, the following changes are being made:
    1. The ``system location'' section is being amended by removing 
``This system of records is located on a computer system owned and 
administered by FHFA. FHFA-OIG may transfer this system of records to a 
stand-alone, physically secure FHFA-OIG computer system'' and replacing 
it with ``This system of records is located on a computer system that 
is managed and administered by Microsoft/Office 365.''
    2. The ``retention and disposal'' section is being amended by 
removing ``(1) Chronological File (N1-485-08-2, Item 5), which provides 
for annual cut-off and for destruction 5 years after cut-off; (2) Non-
FHFA Offices' Correspondence (GRS 23, item 1), which permits 
destruction after 2 years; (3) FHFA Offices' Correspondence (N1-485-94-
1, Item 3.6), which provides for annual cut-off, and for destruction 
when no longer needed; and (4) Freedom of Information Act Request Files 
(GRS 14, Item 11a(1)): If access is granted to all requested records, 
destroy 2 years after reply; if access is denied for technical reasons 
(failure to pay fee, nonexistent records, etc.), destroy 2 years after 
reply; if access is denied on substantive grounds at least in part but 
no appeal, destroy 6 years after reply; if denial is appealed, destroy 
in accordance with GRS 14, Item 12 for FOIA Request Appeals'' and 
replacing it with ``FHFA's Comprehensive Records Schedule Items 1.1, 
which provides the retention and disposition schedule for records of 
the Director and other senior agency officials; Item 1.2, which 
provides the retention and disposition schedule for Congressional 
correspondence; Item 6.2, which provides the retention and disposition 
schedule for litigation and administrative hearing correspondence; Item 
6.4, which provides the retention and disposition schedule for routine 
office administration correspondence; and Item 7 which provides the 
retention and disposition schedule for Inspector General records that 
may include correspondence (N1-543-11-1, approved 01/11/2013).''
    3. The ``system manager(s) and address'' section will be amended by 
removing ``1625 Eye Street NW., Washington, DC 20006'' and replacing it 
with ``400 7th Street SW., Washington, DC 20024.''
    4. The ``exemptions claimed for the system'' section will be 
amended to reflect those records that FHFA specifically exempted when 
it implemented 5 U.S.C. 552a(j)(2) and

[[Page 65648]]

(k)(2), see 77 FR 4645 (January 31, 2012) which is codified at 12 CFR 
1204.7(c). Consequently, the following language: ``Some records 
contained within this system of records are exempt from 5 U.S.C. 
552a(c)(3), (c)(4), (d)(1), (d)(2), (d)(3), (d)(4), (e)(1), (e)(2), 
(e)(3), (e)(4)(G), (e)(4)(H), (e)(4)(I), (e)(5), (e)(8), (f), and (g) 
of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2) and (k)(2). FHFA is 
in the process of publishing an updated Privacy Act regulation at 12 
CFR part 1204 that will implement (j)(2) and (k)(2) exemptions to cover 
FHFA-OIG records. Upon publication of this revised Privacy Act 
Regulation, these exemptions are hereby incorporated by reference and 
are an integral part of this SORN'' will be removed and be replaced 
with ``Some records contained within this system of records are exempt 
from 5 U.S.C. 552a(c)(3), (d)(1), (d)(2), (e)(1), (e)(2), (e)(3), of 
the Privacy Act pursuant to 5 U.S.C. 552a(j)(2) and (k)(2), see 12 CFR 
1204.7(c), implementing the exemptions in 5 U.S.C. 552a(j)(2) and 
(k)(2) for FHFA-OIG records. These exemptions are hereby incorporated 
by reference and are an integral part of this SORN.''

FHFA-OIG-6

    A new SOR entitled, FHFA-OIG Evaluations Files Database is being 
created.
    Thus, the following section is being added:
FHFA-OIG-6

SYSTEM NAME:
    FHFA-OIG Evaluations Files Database.

SECURITY CLASSIFICATION:
    Sensitive but unclassified.

SYSTEM LOCATION:
    This system of records is located on a computer system that is 
managed and administered by NASA-OIG.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Evaluators, certain administrative support staff, contractors of 
FHFA-OIG, and certain subjects and/or witnesses referenced in FHFA-
OIG's evaluations activities.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Evaluation reports, white papers, and other reports or studies; and 
(2) working papers, which may include copies of correspondence, 
evidence, subpoenas, responses to evidence requests, memoranda of 
interviews conducted, statistical tables, and/or other documents 
collected and/or generated by the Office of Evaluations or its 
contractors during the course of official duties.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The system is established and maintained pursuant to 12 U.S.C. 
4517(d), 5 U.S.C. App. 3, and 5 U.S.C. 301.

PURPOSE(S):
    This system is maintained in order to act as a management 
information system for FHFA-OIG evaluations projects and personnel and 
to assist in the accurate and timely conduct of evaluations.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records may be used to:
    (1) Disclose pertinent information to appropriate Federal, foreign, 
State, local, Tribal, or other public authorities or self-regulatory 
organizations responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation;
    (2) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a subpoena, or 
in connection with criminal law proceedings;
    (3) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (4) Disclose information to another Federal agency to (a) permit a 
decision as to access, amendment, or correction of records to be made 
in consultation with or by that agency, or (b) verify the identity of 
an individual or the accuracy of information submitted by an individual 
who has requested access to or amendment or correction of records;
    (5) Disclose information to the Department of Justice when seeking 
legal advice, or when (a) the agency, or (b) any component thereof, or 
(c) any employee of the agency in his or her official capacity, or (d) 
any employee of the agency in his or her individual capacity where the 
Department of Justice has agreed to represent the employee, or (e) the 
United States, where the agency determines that litigation is likely to 
affect the agency or any of its components, is a party to litigation or 
has an interest in such litigation, and the use of such records by the 
Department of Justice is deemed by the agency to be relevant and 
necessary to the litigation;
    (6) Disclose information to the appropriate foreign, State, local, 
Tribal, or other public authority or self-regulatory organization for 
the purpose of (a) consulting as to the propriety of access to or 
amendment or correction of information obtained from that authority or 
organization, or (b) verifying the identity of an individual who has 
requested access to or amendment or correction of records;
    (7) Disclose information to contractors and other agents who have 
been engaged by FHFA-OIG or one of its components to provide products 
or services associated with FHFA-OIG's or component's responsibility 
arising under the Freedom of Information Act/Privacy Act (FOIA/PA);
    (8) Disclose information to the National Archives and Records 
Administration for use in records management inspections;
    (9) Disclose information to appropriate agencies, entities, and 
persons when (1) FHFA-OIG suspects or has confirmed that the security 
or confidentiality of information in the system of records has been 
compromised; (2) FHFA-OIG has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by FHFA-OIG or another agency or entity) that rely upon the 
compromised information; and (3) the disclosure made to such agencies, 
entities, and persons is reasonably necessary to assist in connection 
with FHFA-OIG's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm;
    (10) Disclose information to any source, either private or 
governmental, to the extent necessary to elicit information relevant to 
an FHFA-OIG audit, evaluation, or investigation;
    (11) Disclose information to the Equal Employment Opportunity 
Commission, Merit Systems Protection Board, arbitrators, and other 
parties responsible for processing personnel actions or conducting 
administrative hearings or appeals, or if needed in the performance of 
other authorized duties;
    (12) In situations involving an imminent danger of death or 
physical injury, disclose relevant information to an individual or 
individuals who are in danger;
    (13) Disclose information to persons engaged in conducting and 
reviewing

[[Page 65649]]

internal and external peer reviews of FHFA-OIG to ensure adequate 
internal safeguards and management procedures exist and are in 
compliance with applicable standards; and
    (14) Disclose information that if withheld would tend to diminish 
or interfere with the comprehension of the significance of or nuances 
contained in the findings in any and all reports issued in compliance 
with requirements of the Inspector General Act of 1978 (5 U.S.C. App. 
3), as amended.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICE FOR STORING, RETRIEVING, ACCESSING, RETAINING AND 
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records and electronic media.

RETRIEVABILITY:
    By name of the evaluator, support staff, contractors, or subject of 
or witnesses to the evaluation.

SAFEGUARDS:
    The records are accessible to FHFA-OIG personnel, all of whom have 
been the subject of background investigations, on a need-to-know basis. 
Disclosure of information through remote terminals is restricted 
through the use of passwords and sign-on protocols, which are 
periodically changed; these terminals are accessible only to authorized 
persons. Paper records are maintained in locked facilities and/or 
cabinets with restricted access.

RETENTION AND DISPOSAL:
    Records in this system will be retained in accordance with approved 
retention schedules, including FHFA's Comprehensive Records Schedule 
Item 7.2(a) (N1-543-11-1, approved 01/11/2013), which provides the cut-
off and disposition schedule for significant evaluative case records; 
and (2) Item 7.2(b), which provides the cut-off and disposition 
schedule for all other evaluative case records. Additional approved 
schedules may apply. Destruction of records shall occur in the 
manner(s) appropriate to the type of record, such as shredding of paper 
records and/or deletion of computer records.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief Counsel, Office of Inspector General, Federal Housing Finance 
Agency, 400 7th Street SW., Washington, DC 20024.

NOTIFICATION PROCEDURES:
    Individuals seeking notification and access to any record contained 
in this system of records, or seeking to contest its content, may 
inquire in writing in accordance with instructions appearing at 12 CFR 
1202.5. This system of records may contain records that are exempt from 
the notification, access, and contesting records requirements pursuant 
to the provisions of 5 U.S.C. 552a(j)(2) and (k)(2).

RECORD ACCESS PROCEDURES:
    See ``Notification Procedures'' above.

CONTESTING RECORD PROCEDURES:
    See ``Notification Procedures'' above.

RECORD SOURCE CATEGORIES:
    Some records contained within this system of records are exempt 
from the requirement that the record source categories be disclosed 
pursuant to the provisions of 5 U.S.C. 552a(j)(2) and (k)(2).

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    Some records contained within this system of records are exempt 
from 5 U.S.C. 552a(c)(3), (d)(1), (d)(2), (e)(1), (e)(2), (e)(3), of 
the Privacy Act pursuant to 5 U.S.C. 552a(j)(2) and (k)(2), see 12 CFR 
1204.7(c) implementing the exemptions in 5 U.S.C. 552a(j)(2) and (k)(2) 
for FHFA-OIG records. These exemptions are hereby incorporated by 
reference and are an integral part of this SORN.

    Dated: October 24, 2013.
Michael P. Stephens,
Inspector General (Acting).
[FR Doc. 2013-26010 Filed 10-31-13; 8:45 am]
BILLING CODE 6725-08-P