[Federal Register Volume 78, Number 190 (Tuesday, October 1, 2013)]
[Notices]
[Pages 60264-60265]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2013-23788]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID DoD-2013-OS-0200]


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary of Defense, DoD.

ACTION: Notice to add a new System of Records.

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SUMMARY: The Office of the Secretary of Defense proposes to add a new 
system of records in its inventory of record systems subject to the 
Privacy Act of 1974, as amended.

DATES: This proposed action will be effective on November 1, 2013 
unless comments are received which result in a contrary determination. 
Comments will be accepted on or before October 31, 2013.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: http://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Federal Docket Management System Office, 4800 Mark Center 
Drive, East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-3100.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard, Chief, OSD/JS 
Privacy Office, Freedom of Information Directorate, Washington 
Headquarters Service, 1155 Defense Pentagon, Washington, DC 20301-1155, 
or by telephone at (571) 372-0461.

SUPPLEMENTARY INFORMATION: The Defense Information Systems Agency 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address in FOR FURTHER INFORMATION CONTACT 
or from the Defense Privacy and Civil Liberties Office Web site at 
http://dpclo.defense.gov/privacy/SORNs/component/osd/index.html. The 
proposed system report, as required by 5 U.S.C. 552a(r) of the Privacy 
Act of 1974, as amended, was submitted on August 22, 2013, to the House 
Committee on Oversight and Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: September 25, 2013.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DPFPA 04

System name:
    Shift Management System.

System location:
    Pentagon Force Protection Agency (PFPA), 9000 Defense Pentagon, 
Washington, DC 20301-9000.
    Pentagon Force Protection Agency (PFPA), 4800 Mark Center Drive, 
Alexandria, VA 22350.

Categories of individuals covered by the system:
    PFPA Police Officers.

Categories of records in the system:
    Employee name, badge number, home or mobile phone, home city and 
state, personal email address, work phone and email address, official 
training certifications, grade, rank, tenure, security clearance, work 
schedules and

[[Page 60265]]

assignments (to include leave and overtime), specialties and skills 
relevant to their job, and duty limitations relevant to job 
requirements.

Authority for maintenance of the system:
    10 U.S.C. 2674, Operation and control of Pentagon Reservation and 
defense facilities in National Capital Region; and DoD Directive 
5105.68, Pentagon Force Protection Agency (PFPA).

Purposes:
    To manage the assignment of police officers, who work shifts to 
specific posts while conforming to workforce rules, policies, and post 
requirements. Police officer availability for different posts is 
determined through Officer's leave status, overtime policies, and 
skills and certifications required for various posts. Police officer 
contact information will be used to notify officers of overtime or 
special event opportunities and incorporate them into the schedule, if 
accepted.
    To provide an automated method for PFPA police officers to request 
leave or overtime and review post assignments.
    To serve as a management tool for statistical analysis, tracking, 
reporting, evaluating program effectiveness and conducting research.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, as amended, the records contained 
herein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD Blanket Routine Uses set forth at the beginning of the 
Office of the Secretary of Defense (OSD) compilation of systems of 
records notices may apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic storage media.

Retrievability:
    Name or badge number.

Safeguards:
    Records are maintained in a controlled facility. Physical entry is 
restricted by the use of locks, an intrusion detection system, guards, 
and is accessible only to authorized personnel. Access to records is 
limited to person(s) responsible for servicing the record in 
performance of their official duties and who are properly screened and 
cleared for need-to-know. Access to computerized data is restricted by 
Common Access Card (CAC) and username/passwords, which are changed 
periodically. Data is encrypted and the server is maintained behind a 
technical safeguard/firewall titled demilitarized zone (DMZ). Audits of 
user activity will be conducted on a periodic basis.

Retention and disposal:
    Destroy after GAO audit or after 6 years, whichever is sooner.

System manager(s) and address:
    Deputy Division Chief of the Technical Services Division, Pentagon 
Force Protection Agency, Pentagon Police Directorate, 9000 Defense 
Pentagon, Washington, DC 20301-9000.

Notification procedure:
    Individuals seeking to determine if their information is contained 
in this system should address written inquiries to Deputy Division 
Chief of the Technical Services Division, Pentagon Force Protection 
Agency, Pentagon Police Directorate, 9000 Defense Pentagon, Washington, 
DC 20301-9000.
    Signed, written requests should contain the full name and badge 
number of the individual.

Record access procedures:
    Individuals seeking access to records about themselves should 
address written inquiries to the Office of the Secretary of Defense/
Joint Staff, Freedom of Information Act Requester Services, 1155 
Defense Pentagon, Washington, DC 20301-1155.
    Signed, written requests should contain the full name, current 
address and telephone number of the individual, the name and number of 
this system of records notice.

Contesting record procedures:
    The OSD rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in OSD 
Administrative Instruction 81; 32 CFR Part 311; or may be obtained from 
the system manager.

Record source categories:
    Individuals.

Exemptions claimed for the system:
    None.

[FR Doc. 2013-23788 Filed 9-30-13; 8:45 am]
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