[Federal Register Volume 78, Number 180 (Tuesday, September 17, 2013)]
[Notices]
[Pages 57179-57180]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2013-22544]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

[NARA-2013-044]


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
October 17, 2013. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting Records Management Services (ACNR) using one 
of the following means:
    Mail: NARA (ACNR), 8601 Adelphi Road, College Park, MD 20740-6001.
    Email: [email protected].
    FAX: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, Records 
Management Services (ACNR), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1799. Email: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval. These schedules provide for the timely transfer into the 
National Archives of historically valuable records and authorize the 
disposal of all other records after the agency no longer needs them to 
conduct its business. Some schedules are comprehensive and cover all 
the records of an agency or one of its major subdivisions. Most 
schedules, however, cover records of only one office or program or a 
few series of records. Many of these update previously approved 
schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1225.12(e).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Defense, Army and Air Force Exchange Service (DAA-
0334-2013-0001, 1 item, 1 temporary item). Records relating to the 
disposal of lost or unclaimed property found on agency premises.
    2. Department of Defense, Army and Air Force Exchange Service (DAA-
0334-2013-0002, 1 item, 1 temporary item). Records relating to 
merchandise exchanges.
    3. Department of Defense, Army and Air Force Exchange Service (DAA-

[[Page 57180]]

0334-2013-0003, 1 item, 1 temporary item). Records relating to 
merchandise refunds.
    4. Department of Defense, Defense Security Service (DAA-0446-2013-
0001, 13 items, 13 temporary items). Records relating to security 
training including instructor syllabuses, student summaries, and course 
reference materials.
    5. Department of Health and Human Services, Centers for Medicare & 
Medicaid Services (DAA-0440-2013-0010, 1 item, 1 temporary item). 
Master files of an electronic information system used to assess 
customer service of state-run health insurance assistance programs.
    6. Department of Homeland Security, U.S. Coast Guard (DAA-0026-
2013-0009, 4 items, 4 temporary items). Records of printing services.
    7. Department of Labor, Bureau of Labor Statistics (DAA-0257-2013-
0002, 1 item, 1 temporary item). Employee non-disclosure agreements.
    8. Department of the Navy, U.S. Marine Corps (DAA-0127-2013-0008, 1 
item, 1 temporary item). Master files of an electronic information 
system used to manage procurement, tracking, and distribution of 
publications.
    9. Department of the Navy, U.S. Marine Corps (DAA-0127-2013-0010, 1 
item, 1 temporary item). Master files of an electronic information 
system used to collect data for security and background investigations.
    10. Department of State, Foreign Service Grievance Board (DAA-0059-
2013-0002, 9 items, 7 temporary items). Included are records of 
proceedings, decisions, member files, and administrative records. 
Proposed for permanent retention are annual reports and formal minutes.
    11. Department of Transportation, Federal Highway Administration 
(DAA-0406-2013-0003, 1 item, 1 temporary item). Master files of an 
electronic information system used to track the costs of highway 
construction.
    12. Office of the Director of National Intelligence, Office of the 
Deputy Director of National Intelligence for Intelligence Integration 
(N1-576-11-12), 13 items, 6 temporary items. Records of the President's 
Daily Brief including electronic backups, reference materials, copies 
of service level agreements, and non-substantive drafts and working 
papers. Proposed for permanent retention are case files associated with 
the production and delivery of the brief, policy records, calendars, 
and substantive working papers.

    Dated: September 10, 2013.
Paul M. Wester, Jr.,
Chief Records Officer for the U.S. Government.
[FR Doc. 2013-22544 Filed 9-16-13; 8:45 am]
BILLING CODE 7515-01-P