[Federal Register Volume 78, Number 161 (Tuesday, August 20, 2013)]
[Notices]
[Pages 51212-51213]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2013-20242]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

[NARA-2013-041]


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
September 19, 2013. Once the appraisal of the records is completed, 
NARA will send a copy of the schedule. NARA staff usually prepare 
appraisal memorandums that contain additional information concerning 
the records covered by a proposed schedule. These, too, may be 
requested and will be provided once the appraisal is completed. 
Requesters will be given 30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting Records Management Services (ACNR) using one 
of the following means:
    Mail: NARA (ACNR), 8601 Adelphi Road, College Park, MD 20740-6001.
    Email: [email protected].
    FAX: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, Records 
Management Services (ACNR), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1799. Email: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1225.12(e).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records.
    Further information about the disposition process is available on 
request.

Schedules Pending

    1. Department of Defense, Office of the Secretary of Defense (DAA-
0330-2013-0002, 3 items, 3 temporary items).

[[Page 51213]]

Records relating to security breaches within the Department of Defense 
including case files and reports.
    2. Department of Energy, Lawrence Berkeley National Laboratory 
(DAA-0434-2013-0002, 1 item, 1 temporary item). Records relating to the 
policy, standards, and procedures of the safety program at the Lawrence 
Berkeley National Laboratory.
    3. Department of the Navy, U.S. Marine Corps (DAA-0127-2012-0004, 4 
items, 4 temporary items). Master files and other records of an 
electronic information system used to manage the surveillance of Marine 
Corps installations, including sensor data and textual information.
    4. Department of the Navy, U.S. Marine Corps (DAA-0127-2013-0006, 1 
item, 1 temporary item). Master files of an electronic information 
system used to monitor the status and mission readiness of Marine Corps 
installations.
    5. Department of the Navy, U.S. Marine Corps (DAA-0127-2013-0013, 1 
item, 1 temporary item). Master files of an electronic information 
system used to manage construction projects on Marine Corps 
installations.
    6. Department of State, Bureau of Diplomatic Security (DAA-0059-
2011-0009, 22 items, 21 temporary items). Records of the Office of 
Foreign Missions including routine administrative files and 
correspondence, day-to-day operational files, and master files of an 
electronic information system used to support the issuance of 
privileges, benefits, and immunities to the foreign diplomatic 
community. Proposed for permanent retention are office program files.
    7. Department of Transportation, Federal Highway Administration 
(N1-406-11-1, 2 items, 1 temporary item). Master files of an electronic 
information system used to report on traffic data. Proposed for 
permanent retention are summary reports of all travel on public roads.
    8. Department of Transportation, Federal Highway Administration 
(N1-406-11-2, 3 items, 3 temporary items). Master files and output 
files of an electronic information system used to report on highway 
finance and motor fuel data.
    9. Department of Transportation, Federal Railroad Administration 
(DAA-0399-2012-0002, 5 items, 2 temporary items). Records related to 
local and short-term emergency response. Proposed for permanent 
retention are emergency preparedness plans, exercise files, and 
catastrophic disaster response records.
    10. Department of Transportation, Federal Railroad Administration 
(DAA-0399-2013-0002, 12 items, 6 temporary items). Records related to 
public affairs including working papers, community relations records, 
and photographs and motion pictures of non-mission activities. Proposed 
for permanent retention are biographies and portraits of senior 
officials, press releases, photographs and motion pictures of mission 
activities, and education files.
    11. Peace Corps, Office of Safety and Security (DAA-0490-2013-0002, 
2 items, 1 temporary item). Master files of an electronic information 
system used to report on security incidents and crimes against 
volunteers, trainees, or property. Proposed for permanent retention is 
the associated annual report.

    Dated: August 13, 2013.
Paul M. Wester, Jr.,
Chief Records Officer for the U.S. Government.
[FR Doc. 2013-20242 Filed 8-19-13; 8:45 am]
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