[Federal Register Volume 78, Number 148 (Thursday, August 1, 2013)]
[Notices]
[Pages 46686-46688]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2013-18447]


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DEPARTMENT OF THE TREASURY


Privacy Act of 1974; Treasury/United States Mint .013--United 
States Mint National Electronic Incident Reporting System of Records

AGENCY: United States Mint, Treasury.

ACTION: Notice of Proposed New System of Records

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SUMMARY: In accordance with the requirements of the Privacy Act of 
1974, as amended, 5 U.S.C. 552a, the Department of the Treasury 
(``Treasury'') and the United States Mint proposes to establish a new 
system of records entitled, ``Treasury/United States Mint .013--United 
States Mint National Electronic Incident Reporting System of Records.''

DATES: Comments must be received no later than September 3, 2013. The 
proposed new system of records will become effective September 10, 2013 
unless comments are received that would result in a contrary 
determination.

ADDRESSES: Comments should be sent to the Disclosure Officer, United 
States Mint, 801 9th Street NW., Washington, DC 20220, Attention: 
Privacy Act Systems of Record. Comments may be faxed to (202) 756-6153, 
or emailed to [email protected]. Comments will be made 
available for public inspection upon written request. The United States 
Mint will make such comments available for public inspection and 
copying at the above listed location, on official business days between 
the hours of 9 a.m. and 5 p.m. Eastern Standard Time. Persons wishing 
to inspect the comments submitted must request an appointment by 
telephoning (202) 354-7600. All comments received, including 
attachments and other supporting materials, are part of the public 
record and subject to public disclosure. You should submit only 
information that you wish to make available publicly.

FOR FURTHER INFORMATION CONTACT: For general questions and privacy 
issues, please contact Kathleen Saunders-Mitchell, Disclosure Officer, 
(202) 354-7600, United States Mint, 801 9th Street NW., Washington, DC 
20220.

SUPPLEMENTARY INFORMATION: Pursuant to the Privacy Act of 1974, as 
amended, 5 U.S.C. 552a, Treasury and the United States Mint proposes to 
establish a new system of records entitled, ``Treasury/United States 
Mint .013--United States Mint National Electronic Incident Reporting 
System of Records.''
    The United States Mint is establishing the United States Mint 
National Electronic Incident Reporting System of Records to enhance the 
incident management capabilities of the United States Mint Police. The 
system will be a centrally managed electronic database and workflow 
system that will support the collection, management, and sharing of 
information regarding reported incidents on or related to United States 
Mint property; property for which the United States Mint shares 
jurisdiction through a Cooperative Agreement, Memorandum of 
Understanding or other arrangement; or property or assets under United 
States Mint custody or control. It is intended to be usable by all 
United States Mint Police Officers in accordance with applicable 
procedures, improve data management and security, and provide a 
tracking system to notify supervisors of case status.
    While the system is generally organized by incident and not by 
individual, it contains personal information on individuals searchable 
by individual name or other personal identifier. Information in the 
system is expected to include some or all of the following: Individual 
names, addresses, phone numbers, dates of birth, driver's license 
numbers, social security numbers, license plate numbers, medical 
information (typically in the case of accidents or injuries), 
investigation information, property descriptions, vehicle identifying 
information and physical descriptions. Information collected is 
protected throughout the life cycle of the system.
    All information about an individual provided to the United States 
Mint Police that becomes part of this system of records in connection 
with incidents on or related to the following will be subject to the 
Privacy Act and to the Privacy Act exceptions and routine uses 
applicable to the data: United States Mint property; property for which 
the United States Mint Police share jurisdiction (through a Cooperative 
Agreement, Memorandum of Understanding or other arrangement); or 
property or assets under United States Mint custody or control.
    The individuals who will have access to the system include 
authorized employees and contractors working for the United States Mint 
who have undergone security background checks, have Privacy Act clauses 
in their contracts, and have signed nondisclosure agreements with the 
United States Mint. The program office and system owner will be 
responsible for assuring proper use of the data contained in the 
system. Paper records are stored in secured filing cabinets with access 
only by authorized personnel. Electronic records are stored in secured 
systems subject to access controls in accordance with Department of the 
Treasury and United States Mint policies and procedures. Access to 
electronic records is restricted to authorized personnel, and is 
subject to multiple controls including an access approval process, 
unique user identifier, user authentication and account management, and 
password management.
    Authority for this system derives from 40 U.S.C. 1315, 31 U.S.C. 
321, 31 U.S.C. 5141 (note), and Treasury Order 101-33 (March 30, 2010). 
Below is the description of the Treasury/United States Mint .013--
United States Mint National Electronic Incident Reporting System of 
Records. In accordance with 5 U.S.C. 552a(r), Treasury has provided a 
report of this system of records to the Office of Management and Budget 
and to Congress.

    Dated: July 15, 2013.
Helen Goff Foster
Deputy Assistant Secretary for Privacy, Transparency and Records 
designee.
Treasury/United States Mint .013

System name:
    United States Mint National Electronic Incident Reporting System of 
Records.

System location:
    United States Mint, 801 9th Street NW., Washington, DC 20220.

Categories of individuals covered by the system:
    Employees, contractors, visitors and other members of the general 
public

[[Page 46687]]

involved in incidents on or related to United States Mint property; 
property for which the United States Mint Police share jurisdiction 
through a Cooperative Agreement, Memorandum of Understanding or other 
arrangement; or property or assets under United States Mint custody or 
control.

Categories of records in the system:
    Information in the system is expected to include some or all of the 
following:
     individual names,
     addresses,
     phone numbers,
     dates of birth,
     driver's license numbers,
     social security numbers,
     license plate numbers,
     medical information (typically in the case of accidents or 
injuries),
     investigation information,
     property descriptions,
     vehicle identifying information and physical descriptions.

Authority for maintenance of the system:
    40 U.S.C. 1315; 31 U.S.C. 321; 31 U.S.C. 5141 (note); Treasury 
Order 101-33 (March 30, 2010).

Purpose(s):
    The purpose of this system is to enhance the incident management 
capabilities of the United States Mint Police. This is a centrally 
managed electronic database and workflow system that will: Support the 
collection, management, and sharing of information regarding reported 
incidents on or related to United States Mint property; property for 
which the United States Mint shares jurisdiction through a Cooperative 
Agreement, Memorandum of Understanding or other arrangement; or 
property or assets under United States Mint custody or control. It is 
intended to be usable by all United States Mint Police Officers in 
accordance with applicable procedures, improve data management and 
security, and provide a tracking system to notify supervisors of case 
status.

Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, all or a portion of the records or 
information contained in this system may be disclosed outside Treasury 
as a routine use pursuant 5 U.S.C. 552a(b)(3) as follows:
    1. Appropriate federal, state, local or foreign agencies 
responsible for investigating or prosecuting the violations of, or for 
enforcing or implementing, a statute, rule, regulation, order or 
license;
    2. A federal, state, or local agency that has requested information 
relevant to or necessary to the requesting agency's or the bureau's 
hiring or retention of an employee, or issuance of security clearance, 
license, contract, grant or other benefit;
    3. A court, magistrate, or administrative tribunal in the course of 
presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations; in response to a court-ordered subpoena; or in connection 
with criminal law proceedings;
    4. A Congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    5. The news media at the Department of Justice's direction or 
approval, in accordance with guidelines contained in 28 CFR 50.02 which 
relate to an agency's functions relating to civil and criminal 
proceedings;
    6. Third parties during the course of an authorized criminal or 
administrative investigation;
    7. Accounting offices, managers, supervisors and government 
officials pertaining to cash receivables and debts owed to the Federal 
Government;
    8. Appropriate agencies, entities, and persons when (a) the United 
States Mint suspects or has confirmed that the security, 
confidentiality or availability of information in the system of records 
has been compromised; (b) the United States Mint has determined that, 
as a result of the suspected or confirmed compromise, there is a risk 
of harm to economic or property interests, identity theft or fraud, or 
harm to the security or integrity of this system or other systems or 
programs (whether maintained by the United States Mint or another 
agency or entity) that rely on the compromised information; and (c) the 
disclosure made to such agencies, entities, and persons is reasonably 
necessary to assist in connection with the United States Mint's efforts 
to respond to the suspected or confirmed compromise and prevent, 
minimize, or remedy such harm.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper documents and electronic records.

Retrievability:
    Records may be retrieved by name or an identifier, including social 
security number and driver's license number.

Safeguards:
    Paper records are stored in secured filing cabinets with access 
only by authorized personnel. Electronic records are stored in secured 
systems subject to access controls in accordance with Treasury and 
United States Mint policies and procedures. Access to electronic 
records is restricted to authorized personnel, and is subject to 
multiple controls including an access approval process, unique user 
identifier, user authentication and account management, and password 
management.

Retention and disposal:
    Records are maintained and disposed of in accordance with National 
Archives and Records Administration (NARA) regulations, and NARA-
approved records retention schedules.

System manager and address:
    Chief, Policy and Training Branch, United States Mint Police, 
United States Mint, 801 9th Street NW., Washington, DC 20220.

Notification procedure:
    Individuals wishing to be notified if they are currently named in 
this system of records, seeking access to any record contained in this 
system of records, or seeking to contest its content, may inquire in 
writing in accordance with instructions appearing at 31 CFR part 1, 
subpart C, appendix H. Requests for information and specific guidance 
on where to send requests for records may be addressed to: Disclosure 
Officer, United States Mint, 801 9th Street NW., Washington, DC 20220.
    When seeking records about yourself from this system of records, 
you must first verify your identity by providing at least one of the 
following: (a) United States Federal employee identification; (b) 
driver's license; (c) or other official document. You must provide your 
full name, current address and date of birth. You must sign your 
request, and your signature must either be notarized or submitted under 
28 U.S.C. 1746, a law that permits statements to be made under penalty 
of perjury as a substitute for notarization. In addition you should 
provide the following:
     An explanation of why you believe the United States Mint 
would have information on you;
     Specify when you believe the records would have been 
created;
     Provide any other information that will help determine the 
location of responsive records; and
     If your request is seeking records pertaining to another 
living individual, you must include a statement from that

[[Page 46688]]

individual certifying his or her agreement for you to access his/her 
records.
    Without this bulleted information the United States Mint may not be 
able to conduct an effective search, and your request may be denied due 
to lack of specificity or lack of compliance with applicable 
regulations.

Record access procedures:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    Records are obtained from employees, contractors, visitors, and 
other members of the general public involved in incidents on or related 
to: United States Mint property; property for which the United States 
Mint Police share jurisdiction through a Cooperative Agreement, 
Memorandum of Understanding or other arrangement; or property or assets 
under United States Mint custody or control. Sources may also include 
the National Crime Information Center database, Department of the 
Treasury's Office of Inspector General, and other federal, state or 
local law enforcement agencies conducting investigations that they or 
the United States Mint initiate.

Exemptions claimed for the system:
    None.

[FR Doc. 2013-18447 Filed 7-31-13; 8:45 am]
BILLING CODE 4810-37-P