[Federal Register Volume 78, Number 141 (Tuesday, July 23, 2013)]
[Notices]
[Pages 44100-44102]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2013-17581]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID DoD-2013-OS-0140]


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary, DoD.

ACTION: Notice to add a new System of Records.

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SUMMARY: The Office of the Secretary of Defense proposes to add a new 
system of records, DWHS P50, iCompass, Learning Management System 
(LMS), to its inventory of record systems subject to the Privacy Act of 
1974 (5 U.S.C. 552a), as amended. This system will manage and 
administer a Learning Management System (LMS) for training and 
development programs; for the purpose of reporting, tracking, assessing 
and monitoring training events, and DoD Financial Management 
certifications.

DATES: This proposed action will be effective on August 23, 2013 unless 
comments are received which result in a contrary determination. 
Comments will be accepted on or before August 22, 2013.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: http://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Federal Docket Management System Office, 4800 Mark Center 
Drive, East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-3100.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard, Chief, OSD/JS 
Privacy Office, Freedom of Information Directorate, Washington 
Headquarters Service, 1155 Defense Pentagon, Washington, DC 20301-1155, 
or by phone at (571)372-0461.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address in FOR FURTHER INFORMATION

[[Page 44101]]

CONTACT or the Defense Privacy and Civil Liberties Office Web site at 
http://dpclo.defense.gov/privacy/SORNs/component/osd/index.html. The 
proposed system report, as required by 5 U.S.C. 552a(r) of the Privacy 
Act of 1974, as amended, was submitted on June 11, 2013, to the House 
Committee on Oversight and Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: July 17, 2013.
Aaron Siegel
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DWHS P50

System name:
    iCompass, Learning Management System (LMS).

System location:
    Verizon Business--IAD6, 21830 UUNET Way, Ashburn, VA 20147-5856.
    Backup: Internap's, Digital Realty Trust, 2121 South Price Road, 
Chandler, AZ 85286-7205.

Categories of individuals covered by the system:
    Civilians, military members, and contractors assigned to the 
following Office of the Secretary of Defense (OSD) offices: Acquisition 
Technology and Logistics; U.S. Court of Appeals for Armed Forces; DoD 
Comptroller Office; Office of the Director Administration and 
Management; Deputy Chief Management Officer; Office of Military 
Commissions; Defense Legal Services Agency/Defense Office of Hearings 
and Appeals; Defense Security Cooperation Agency; Defense Test Resource 
Management Center; Defense Technology Security Administration; 
Intelligence Oversight; Joint Chiefs of Staff and the Joint Staff; 
Office of the Assistant Secretary of Defense (OASD) Legislative 
Affairs; Net Assessment; Network & Information Integration; Office of 
Economic Adjustment; DoD Office of General Counsel; OSD Operation Test 
& Evaluation; Office of the Under Secretary of Defense (OUSD) 
Intelligence; Cost Assessment and Program Evaluation; Pentagon Force 
Protection Agency; OUSD Policy; Defense Prisoner of War/Missing 
Personnel Office; Personnel and Readiness; Assistant to the Secretary 
of Defense for Public Affairs; White House Military Office; Washington 
Headquarters Services (WHS); WHS Federal Voting Assistance Program; WHS 
Welfare & Recreation Association; and Military and DoD civilian 
financial managers.

Categories of records in the system:
    Name, DoD identification (DoD ID) number, position title, work 
phone number, pay plan, series, grade, organization, supervisor, hire 
date, course name and course date and time of completed trainings, 
educational level of civilian employees, and Financial Management (FM) 
certification level.

Authority for maintenance of the system:
    5 U.S.C. Chapter 41, Government Employees Training Act; 5 CFR part 
410, Office of Personnel Management--Training; DoDD 5105.53, Director 
of Administration and Management (DA&M); DoDD 5110.4, Washington 
Headquarters Services (WHS); and DTM 13-004, Operation of the DoD 
Financial Management Certification Program.

Purpose(s):
    To manage and administer a Learning Management System (LMS) for 
training and development programs; to identify individual training 
needs; for the purpose of reporting, tracking, assessing and monitoring 
training events, and DoD FM certifications.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, as amended, the records contained 
herein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552(b)(3) as follows:
    The DoD Blanket Routine Uses set forth at the beginning of the OSD 
compilation of systems of records notices may apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic storage media.

Retrievability:
    Name and DoD ID number.

Safeguards:
    Records are maintained in DoD and in commercially controlled 
facilities. Physical entry is restricted by the use of locks, security 
guards, card swipe, and identification badges and is accessible only to 
authorized personnel. Access to records is limited to personnel 
responsible for servicing the record in performance of their official 
duties and who are properly screened and cleared for need-to-know. 
Access to data is restricted through the use of a Common Access Card, 
pin and login access to system. System is password protected and 
includes data encryption on and offsite. Records are stored in an 
encrypted database and access requires token authentication. Periodic 
security audits, regular monitoring of user's security practices, and 
methods to ensure only authorized personnel access records are applied.

Retention and disposal:
    Records are destroyed/deleted 5 years after the separation/
retirement or after 2 years of inactivity period of individual.

System manager(s) and address:
    Program Manager, Washington Headquarters Services, Human Resource 
Directorate (HRD)/Learning and Development Division (Lⅅ), 4800 Mark 
Center Drive, Alexandria, VA 22350-3200.

Notification procedures:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Washington Headquarters Services, Human Resource Directorate/
Transparency and Tools Division, Attn: LMS Program Manager, 4800 Mark 
Center Drive, Alexandria, VA 22305-3200.
    Requests should contain individual's full name, office name where 
they were assigned or affiliated, and office address and telephone 
number applicable to the period during which the records were 
maintained.

Record access procedures:
    Individuals seeking access to records about themselves should 
address written inquiries to the Office of the Secretary of Defense/
Joint Staff Freedom of Information Act, Requester Service Center, 
Office of Freedom of Information, 1155 Defense Pentagon, Washington, DC 
20301-1155.
    Signed, written requests should contain individual's full name, 
office name where they were assigned or affiliated, and office address 
and telephone number applicable to the period during which the records 
were maintained.

Contesting record procedures:
    The OSD rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in OSD 
Administrative

[[Page 44102]]

Instruction 82; 32 CFR part 311; or may be obtained from the system 
manager.

Record source categories:
    Individual; Defense Civilian Personnel Data System (DCPDS); 
Military Personnel (MILPERS) and the Active Directory (for 
contractors).

Exemptions claimed for the system:
    None.
[FR Doc. 2013-17581 Filed 7-22-13; 8:45 am]
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