[Federal Register Volume 78, Number 130 (Monday, July 8, 2013)]
[Notices]
[Pages 40731-40735]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2013-16331]


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DEPARTMENT OF EDUCATION


Deadline Dates for Reports and Other Records Associated With the 
Free Application for Federal Student Aid (FAFSA), the Federal Pell 
Grant Program, the William D. Ford Federal Direct Loan Program, the 
Teacher Education Assistance for College and Higher Education (TEACH) 
Grant Program, and the Iraq and Afghanistan Service Grant Program for 
the 2013-2014 Award Year

AGENCY: Federal Student Aid, Department of Education.

ACTION: Notice.

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    Catalog Federal Domestic Assistance (CFDA) Numbers: 84.007 Federal 
Supplemental Educational Opportunity Grant Program (FSEOG); 84.033 
Federal Work Study Program (FWS); 84.038 Federal Perkins Loan Program; 
84.063 Federal Pell Grant Program; 84.268 William D. Ford Federal 
Direct Loan Program; 84.379 TEACH Grant Program; 84.408 Iraq and 
Afghanistan Service Grant Program.
SUMMARY: The Secretary announces deadline dates for the receipt of 
documents and other information from applicants and institutions 
participating in certain Federal student aid programs authorized under 
title IV of the Higher Education Act of 1965, as amended (HEA), for the 
2013-2014 award year. The Federal student aid programs covered by this 
deadline date notice are the Federal Pell Grant, William D. Ford 
Federal Direct Loan (Direct Loan), Teacher Education Assistance for 
College and Higher Education (TEACH) Grant, and Iraq and Afghanistan 
Service Grant programs.
    These programs, administered by the U.S. Department of Education 
(Department), provide financial assistance to students attending 
eligible postsecondary educational institutions to help them pay their 
educational costs.
    Deadline and Submission Dates: See Tables A and B at the end of 
this notice.

Table A--Deadline Dates for Students To Submit a Free Application for 
Federal Student Aid (FAFSA) and for Students To Ensure the Receipt of 
Institutional Student Information Records (ISIRs) or Student Aid 
Reports (SARs) by Institutions for the 2013-2014 Award Year

    Table A provides information and deadline dates for receipt of the 
Free Application for Federal Student Aid (FAFSA), corrections to and 
signatures for the FAFSA, ISIRs, and SARs, and verification documents.
    The deadline date for the receipt of a FAFSA by the Department's 
Central Processing System is June 30, 2014, regardless of the method 
that the applicant uses to submit the FAFSA. The deadline date for the 
receipt of a signature page for the FAFSA (if required), correction, 
notice of change of address or school, or request for a duplicate SAR 
is September 20, 2014. Verification documents must be received by the 
institution no later than 120 days after the student's last date of 
enrollment for the 2013-2014 award year or September 27, 2014, 
whichever is earlier. As a reminder, verification is not required for 
unsubsidized Direct Stafford Loans and PLUS Loans, TEACH Grants, and 
Iraq and Afghanistan Service Grants.
    For all Federal student aid programs, an ISIR or SAR for the 
student must be received by the institution no later than the student's 
last date of enrollment for the 2013-2014 award year or September 27, 
2014, whichever is earlier. As a reminder, a FAFSA must be submitted 
for the dependent student for whom a parent has applied for a Direct 
PLUS Loan.
    For all Federal student aid programs except for (1) Direct PLUS 
Loans that will be made to parent borrowers, and (2) Direct 
Unsubsidized Loans that will be made to dependent students who have 
been determined by the institution, pursuant to HEA section 479A(a), to 
be eligible for such a loan without providing parental information on 
the FAFSA, the ISIR or SAR must have an official expected family 
contribution (EFC) and must be received by the institution no later 
than the earlier of the student's last date of enrollment for the 2013-
2014 award year or September 27, 2014.
    For a student who is requesting aid through the Federal Pell Grant, 
FSEOG, FWS, and Federal Perkins Loan programs or for a student 
requesting Direct Subsidized Loans, who does not meet the conditions 
for a late disbursement under 34 CFR 668.164(g), a valid ISIR or SAR 
must be received no later than the student's last date of enrollment 
for the 2013-2014 award year or September 27, 2014, whichever is 
earlier. For a student meeting the conditions for a late disbursement 
for these programs, a valid ISIR or SAR must be received no later than 
the 180 days after the student withdrew or became ineligible or 
September 27, 2014, whichever is earlier.
    In accordance with 34 CFR 668.164(g)(4)(i), an institution may not 
make a late disbursement of title IV student assistance funds later 
than 180 days after the date of the institution's determination that 
the student was no longer enrolled. Table A provides that, to make a 
late disbursement of title IV student assistance funds, an institution 
must receive a valid ISIR or valid SAR no later than 180 days after its 
determination that the student was no longer enrolled, but not later 
than September 27, 2014.

Table B--Federal Pell Grant, Iraq and Afghanistan Service Grant, Direct 
Loan, and TEACH Grant Programs Submission Dates for Disbursement 
Information by Institutions for the 2013-2014 Award Year or Processing 
Year

    Table B provides the earliest submission and deadline dates for 
institutions to submit Federal Pell Grant, Iraq and Afghanistan Service 
Grant, Direct Loan, and TEACH Grant disbursement records to the

[[Page 40732]]

Department's Common Origination and Disbursement (COD) System and 
deadline dates for an institution's request for administrative relief 
if it cannot meet the established deadline for specified reasons.
    An institution must submit Federal Pell Grant, Iraq and Afghanistan 
Service Grant, Direct Loan, and TEACH Grant disbursement records, as 
applicable, no later than 15 days after making the disbursement or 
becoming aware of the need to adjust a student's previously reported 
disbursement. In accordance with 34 CFR 668.164(a), title IV funds are 
disbursed on the date that the institution: (a) Credits those funds to 
a student's account in the institution's general ledger or any 
subledger of the general ledger, or (b) pays those funds to a student 
directly. Title IV funds are disbursed even if an institution uses its 
own funds in advance of receiving program funds from the Secretary.
    An institution's failure to submit disbursement records within the 
required timeframe may result in the Secretary rejecting all or part of 
the reported disbursement. Such failure may result in an audit or 
program review finding or the initiation of an adverse action, such as 
a fine or other penalty for such failure, in accordance with subpart G 
of the General Provisions regulations in 34 CFR part 668.

Other Sources for Detailed Information

    We publish a detailed discussion of the Federal student aid 
application process in the 2013-2014 Federal Student Aid Handbook and 
in the 2013-2014 ISIR Guide.
    Additional information on the institutional reporting requirements 
for the Federal Pell Grant Program, Iraq and Afghanistan Service Grant 
Program, Direct Loan Program, and TEACH Grant Program is contained in 
the 2013-2014 Common Origin and Disbursement (COD) Technical Reference.
    You may access these publications by selecting the ``iLibrary'' 
link at the Information for Financial Aid Professionals Web site at: 
www.ifap.ed.gov.
    Applicable Regulations: The following regulations apply:
    (1) Student Assistance General Provisions, 34 CFR part 668.
    (2) Federal Pell Grant Program, 34 CFR part 690.
    (3) William D. Ford Direct Loan Program, 34 CFR part 685.
    (4) Teacher Education Assistance for College and Higher Education 
Grant Program, 34 CFR part 686.

FOR FURTHER INFORMATION CONTACT: Ian Foss, U.S. Department of 
Education, Federal Student Aid, 830 First Street, NE., Union Center 
Plaza, room 114I1, Washington, DC 20202-5345. Telephone: (202) 377-3681 
or by email: [email protected].
    If you use a telecommunications device for the deaf (TDD) or text 
telephone (TTY), call the Federal Relay Service, toll free, at 1-800-
877-8339.
    Accessible Format: Individuals with disabilities can obtain this 
document in an accessible format (e.g., braille, large print, 
audiotape, or compact disc) on request to the program contact person 
listed under FOR FURTHER INFORMATION CONTACT.
    Electronic Access to This Document: The official version of this 
document is the document published in the Federal Register. Free 
Internet access to the official edition of the Federal Register and the 
Code of Federal Regulations is available via the Federal Digital System 
at: www.gpo.gov/fdsys. At this site you can view this document, as well 
as all other documents of this Department published in the Federal 
Register, in text or Adobe Portable Document Format (PDF). To use PDF 
you must have Adobe Acrobat Reader, which is available free at the 
site.
    You may also access documents of the Department published in the 
Federal Register by using the article search feature at: 
www.federalregister.gov. Specifically, through the advanced search 
feature at this site, you can limit your search to documents published 
by the Department.

    Program Authority:  20 U.S.C. 1070a, 1070a-1, 1070b-1070b-4, 
1070g, 1070h, 1087a-1087j, and 1087aa-1087ii; 42 U.S.C. 2751-2756b.

    Dated: July 2, 2013.
James W. Runcie,
Chief Operating Officer, Federal Student Aid.

    Table A--Deadline Dates for Students To Submit a Free Application for Federal Student Aid (FAFSA) and for
   Students To Ensure the Receipt of Institutional Student Information Records (ISIRs) or Student Aid Reports
                               (SARs) by Institutions for the 2013-2014 Award Year
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                                                                                           What is the deadline
             Who submits?                 What is submitted?     Where is it submitted?     date for receipt?
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Student..............................  Free Application for     Electronically to the    June 30, 2014.
                                        Federal Student Aid      Department's Central
                                        (FAFSA)--``FAFSA on      Processing System
                                        the Web'' (original or   (CPS).
                                        renewal).
                                       Signature page (if       To the address printed   September 20, 2014.
                                        required).               on the signature page.
Student through an Institution.......  An electronic FAFSA      Electronically to the    June 30, 2014.\1\
                                        (original or renewal).   Department's CPS using
                                                                 the ``Electronic Data
                                                                 Exchange'' (EDE) or
                                                                 ``FAA Access to CPS
                                                                 Online''.
Student..............................  A paper original FAFSA.  To the address printed   June 30, 2014.
                                                                 on the FAFSA or
                                                                 envelope provided with
                                                                 the form.
Student..............................  Electronic corrections   Electronically to the    September 20, 2014.\1\
                                        to the FAFSA using       Department's CPS.
                                        ``Corrections on the
                                        Web''.
                                       Signature page (if       To the address printed   September 20, 2014.
                                        required).               on the signature page.
Student through an Institution.......  Electronic corrections   Electronically to the    September 20, 2014.\1\
                                        to the FAFSA.            Department's CPS using
                                                                 the ``Electronic Data
                                                                 Exchange'' (EDE) or
                                                                 ``FAA Access to CPS
                                                                 Online''.
Student..............................  Paper corrections to     To the address printed   September 20, 2014.
                                        the FAFSA using a SAR,   on the SAR.
                                        including change of
                                        mailing and email
                                        addresses and change
                                        of institutions.
Student..............................  Change of mailing and    To the Federal Student   September 20, 2014.
                                        email addresses,         Aid Information Center
                                        change of                by calling 1-800-433-
                                        institutions, or         3243.
                                        requests for a
                                        duplicate SAR.

[[Page 40733]]

 
Student..............................  SAR with, except for     To the institution.....  The earlier of:
                                        Parent PLUS Loans and                            --The student's last
                                        Direct Unsubsidized                               date of enrollment for
                                        Loans made to a                                   the 2013-2014 award
                                        dependent student                                 year; or
                                        under HEA section                                --September 27,
                                        478A(a), an official                              2014.\2\
                                        expected family
                                        contribution (EFC)
                                        calculated by the
                                        Department's CPS..
Student through CPS..................  ISIR with, except for    To the institution from  The earlier of:
                                        Parent PLUS Loans and    the Department's CPS.   --The student's last
                                        Direct Unsubsidized                               date of enrollment for
                                        Loans made to a                                   the 2013-2014 award
                                        dependent student                                 year; or
                                        under HEA section                                --September 27,
                                        478A(a), an official                              2014.\2\
                                        expected family
                                        contribution (EFC)
                                        calculated by the
                                        Department's CPS..
Student..............................  Valid SAR (Pell Grant,   To the institution.....  Except for a student
                                        FSEOG, FWS, Perkins                               meeting the conditions
                                        Loan, and Direct                                  for a late
                                        Subsidized Loans).                                disbursement under 34
                                                                                          CFR 668.164(g), the
                                                                                          earlier of:
                                                                                         --The student's last
                                                                                          date of enrollment for
                                                                                          the 2013-2014 award
                                                                                          year; or
                                                                                         --September 27,
                                                                                          2014.\2\
Student through CPS..................  Valid ISIR (Pell Grant,  To the institution from
                                        FSEOG, FWS, Perkins      the Department's CPS.
                                        Loan, and Direct
                                        Subsidized Loans).
Student..............................  Valid SAR (Pell Grant,   To the institution.....  For a student receiving
                                        FSEOG, FWS, Perkins                               a late disbursement
                                        Loan, and Direct                                  under 34 CFR
                                        Subsidized Loans).                                668.164(g)(4)(i), the
                                                                                          earlier of:
                                                                                         --180 days after the
                                                                                          date of the
                                                                                          institution's
                                                                                          determination that the
                                                                                          student withdrew or
                                                                                          otherwise became
                                                                                          ineligible; or
                                                                                         --September 27,
                                                                                          2014.\2\
Student through CPS..................  Valid ISIR (Pell Grant,  To the institution from
                                        FSEOG, FWS, Perkins      the Department's CPS.
                                        Loan, and Direct
                                        Subsidized Loans).
Student..............................  Verification documents.  To the institution.....  The earlier of: \3\
                                                                                         --120 days after the
                                                                                          student's last date of
                                                                                          enrollment for the
                                                                                          2013-2014 award year;
                                                                                          or
                                                                                         --September 27,
                                                                                          2014.\2\
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\1\ The deadline for electronic transactions is 11:59 p.m. (Central Time) on the deadline date. Transmissions
  must be completed and accepted before 12:00 midnight to meet the deadline. If transmissions are started before
  12:00 midnight but are not completed until after 12:00 midnight, those transmissions do not meet the deadline.
  In addition, any transmission submitted on or just prior to the deadline date that is rejected may not be
  reprocessed because the deadline will have passed by the time the user gets the information notifying him or
  her of the rejection.
\2\ The date the ISIR/SAR transaction was processed by CPS is considered to be the date the institution received
  the ISIR or SAR regardless of whether the institution has downloaded the ISIR from its SAIG mailbox or when
  the student submits the SAR to the institution.
\3\ Although the Secretary has set this deadline date for the submission of verification documents, if
  corrections are required, deadline dates for submission of paper or electronic corrections and, for Federal
  Pell Grant and applicants selected for verification, deadline dates for the submission of a valid SAR or valid
  ISIR to the institution must still be met. An institution may establish an earlier deadline for the submission
  of verification documents for purposes of the campus-based programs and the Federal Direct Loan Program, but
  it cannot be later than this deadline date.


     Table B--Federal Pell Grant, Iraq and Afghanistan Service Grant, Direct Loan, and TEACH Grant Programs
  Submission Dates for Disbursement Information by Institutions for the 2013-2014 Award Year or Processing Year
                                                       \1\
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                                                                                      What are the deadlines for
                                                                                         disbursement and for
           Which program?              What is submitted?    Where is it submitted?   submission of records and
                                                                                             information?
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All (Federal Pell Grant, Direct      At least one            To the Common           The earliest disbursement
 Loan, TEACH Grant, and Iraq and      acceptable              Origination and         date is January 30, 2013.
 Afghanistan Service Grant            disbursement record     Disbursement (COD)     The earliest submission
 programs).                           must be submitted for   System using the        date for anticipated
                                      each recipient at the   Student Aid Internet    disbursement information
                                      institution.            Gateway (SAIG) to the   is March 23, 2013.
                                                              COD System using the   The earliest submission
                                                              COD Web site at:        date for actual
                                                              www.cod.ed.gov.         disbursement information
                                                                                      is March 23, 2013, but no
                                                                                      earlier than:
                                                                                     (a) 7 calendar days prior
                                                                                      to the disbursement date
                                                                                      under the advance payment
                                                                                      method or the Cash
                                                                                      Monitoring 1
                                                                                      payment method; or
                                                                                     (b) The date of
                                                                                      disbursement under the
                                                                                      Reimbursement or Cash
                                                                                      Monitoring 2
                                                                                      payment methods.

[[Page 40734]]

 
Federal Pell Grant, Iraq and         At least one            To the Common           Except as provided below,
 Afghanistan Service Grant, and       acceptable              Origination and         the latest submission date
 TEACH Grant Program.                 disbursement record     Disbursement (COD)      \2\ is the earlier of:
                                      must be submitted for   System using the       (a) 15 calendar days after
                                      each recipient at the   Student Aid Internet    the institution makes a
                                      institution.            Gateway (SAIG) to the   disbursement or becomes
                                                              COD System using the    aware of the need to make
                                                              COD Web site at:        an adjustment to
                                                              www.cod.ed.gov.         previously reported
                                                                                      disbursement data, except
                                                                                      that records of
                                                                                      disbursements made between
                                                                                      January 1, 2013 and March
                                                                                      23, 2013 may be submitted
                                                                                      no later than April 7,
                                                                                      2013; or
                                                                                     (b) September 30, 2014.
                                                                                     Note: Downward adjustments
                                                                                      after September 30, 2014,
                                                                                      of a previously reported
                                                                                      and accepted award or
                                                                                      disbursement, may be
                                                                                      submitted no later than
                                                                                      September 30, 2019.
Direct Loan Program................  At least one            To the Common           Except as provided below,
                                      acceptable              Origination and         the deadline submission
                                      disbursement record     Disbursement (COD)      date \2\ is the earlier
                                      must be submitted for   System using the        of:
                                      each recipient at the   Student Aid Internet   (a) 15 calendar days after
                                      institution.            Gateway (SAIG) to the   the institution makes a
                                                              COD System using the    disbursement or becomes
                                                              COD Web site at:        aware of the need to make
                                                              www.cod.ed.gov.         an adjustment to
                                                                                      previously reported
                                                                                      disbursement data, except
                                                                                      that records of
                                                                                      disbursements made between
                                                                                      January 1, 2013, and March
                                                                                      23, 2013, may be submitted
                                                                                      no later than April 7,
                                                                                      2013; or
                                                                                     (b) July 31, 2015.
All (Federal Pell Grant, Direct      At least one            Via COD Web site at:    The earlier of:
 Loan, TEACH Grant, and Iraq and      acceptable              www.cod.ed.gov.        (a) When the institution is
 Afghanistan Service Grant            disbursement record                             fully reconciled and is
 programs).                           must be submitted for                           ready to submit all
                                      each recipient at the                           additional data for the
                                      institution. Any                                program and the award
                                      disbursement                                    year; or
                                      information for                                (b) September 30, 2019.
                                      submission after the
                                      deadline submission
                                      date may be submitted
                                      only upon approval of
                                      a request for an
                                      extension. Requests
                                      for extensions to the
                                      established
                                      disbursement
                                      submission deadlines
                                      may be made for
                                      reasons, including,
                                      but not limited to:.
                                     (a) A program review
                                      or initial audit
                                      finding under 34 CFR
                                      690.83;.
                                     (b) A late
                                      disbursement under 34
                                      CFR 668.164(g); or.
                                     (c) Disbursements
                                      previously blocked as
                                      a result of another
                                      institution failing
                                      to post a downward
                                      adjustment.
Federal Pell Grant and Iraq and      Request for             Via COD Web site at:    The earlier of:
 Afghanistan Service Grant.           administrative relief   www.cod.ed.gov.        (a) A date designated by
                                      based on a natural                              the Secretary after
                                      disaster or other                               consultation with the
                                      unusual circumstance                            institution; or
                                      or an administrative                           (b) February 1, 2015.
                                      error made by the
                                      Department.

[[Page 40735]]

 
Federal Pell Grant and Iraq and      Request for             Via COD Web site at:    The earlier of:
 Afghanistan Service Grant.           administrative relief   www.cod.ed.gov.        (a) 15 days after the
                                      if a student reenters                           student reenrolls; or
                                      the institution                                (b) May 3, 2015.
                                      within 180 days after
                                      initially
                                      withdrawing, and the
                                      institution is
                                      reporting a
                                      disbursement for the
                                      student within 15
                                      days of the student's
                                      reenrollment but
                                      after September 30,
                                      2013\3\.
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\1\ A COD Processing Year is a period of time in which institutions are permitted to submit Direct Loan records
  to the COD System that are related to a given award year. For a Direct Loan, the period of time includes loans
  that have a loan period covering any day in the 2013-2014 award year.
\2\ Transmissions must be completed and accepted before 12:00 midnight (Eastern Time) to meet the deadline. If
  transmissions are started before 12:00 midnight but are not completed until after 12:00 midnight, those
  transmissions will not meet the deadline. In addition, any transmission submitted on or just prior to the
  deadline date that is rejected may not be reprocessed because the deadline will have passed by the time the
  user gets the information notifying him or her of the rejection.
\3\ Applies only to students enrolled in clock-hour and nonterm credit-hour educational programs.
Note: The COD System must accept origination data for a student from an institution before it accepts
  disbursement information from the institution for that student. Institutions may submit origination and
  disbursement data for a student in the same transmission. However, if the origination data is rejected, the
  disbursement data is rejected.

[FR Doc. 2013-16331 Filed 7-5-13; 8:45 am]
BILLING CODE 4000-01-P]