[Federal Register Volume 78, Number 128 (Wednesday, July 3, 2013)]
[Notices]
[Pages 40197-40199]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2013-16003]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

[NARA-2013-032]


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
August 2, 2013. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting Records Management Services (ACNR) using one 
of the following means:
    Mail: NARA (ACNR), 8601 Adelphi Road, College Park, MD 20740-6001
    Email: [email protected].
    FAX: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, Records

[[Page 40198]]

Management Services (ACNR), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1799. Email: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1225.12(e).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Commerce, Bureau of the Census (DAA-0029-2013-
0004, 5 items, 4 temporary items). Records relating to reports compiled 
for outside entities on a reimbursable basis. Proposed for permanent 
retention historically significant surveys.
    2. Department of Defense, Defense Contract Management Agency (DAA-
0558-2013-0003, 1 item, 1 temporary item). Contract management files 
relating to such matters as payments, performance, quality assurance, 
and product acceptance.
    3. Department of Defense, Defense Contract Management Agency (DAA-
0558-2013-0005, 2 items, 2 temporary items). Records relating to agency 
financial matters such as disbursements, procurement, and cost 
accounting.
    4. Department of Defense, Defense Finance and Accounting Service 
(DAA-0507-2013-0003, 3 items, 3 temporary items). Records related to 
retirement plan deductions from military payroll.
    5. Department of Defense, Office of the Secretary of Defense (DAA-
0330-2013-0004, 1 item, 1 temporary item). Master files of an 
electronic information system used to support and monitor a hearing 
conservation program.
    6. Department of Defense, Office of the Secretary of Defense (DAA-
0330-2013-0010, 2 items, 2 temporary items). Master files of an 
electronic information system used for managing clinical dietetic and 
food production service information.
    7. Department of Homeland Security, U.S. Citizenship and 
Immigration Services (DAA-0566-2013-0001, 2 items, 2 temporary items). 
Applications for employment authorizations when not submitted with 
another immigration application.
    8. Department of the Interior, Bureau of Land Management (DAA-0049-
2013-0001, 1 item, 1 temporary item). Master files of an electronic 
information system used to manage emergency responder qualification and 
certification records.
    9. Department of Justice, Federal Bureau of Investigation (N1-65-
11-41, 2 items, 2 temporary items). Master files and usage agreements 
of an information system used to support joint task forces sponsored by 
the agency.
    10. Department of Justice, Justice Management Division (DAA-0060-
2012-0006, 4 items, 3 temporary items). Records of a health care fraud 
control program, including funds allocation and program certification. 
Proposed for permanent retention are annual program reports.
    11. Department of Labor, Employee Benefits Security Administration 
(N1-317-13-1, 2 items, 2 temporary items). Records that contain Federal 
tax information relating to employee benefits.
    12. Department of State, Bureau of Administration (N1-59-10-09, 9 
items, 9 temporary items). Records of the Office of Emergency 
Management including program files, routine reports, correspondence, 
and emergency operation files for domestic facilities.
    13. Department of State, Bureau of Diplomatic Security (N1-59-10-
19, 13 items, 10 temporary items). Records of the Office of Special 
Programs and Coordination including administrative materials, 
memorandums, program records, event coordination files, and emergency 
action plans. Proposed for permanent retention are assessment reports.
    14. Department of the Treasury, Internal Revenue Service (DAA-0058-
2013-0005, 1 item, 1 temporary item). Records used to document tax 
compliance and resolution actions.
    15. Department of the Treasury, Internal Revenue Service (DAA-0058-
2013-0006, 1 item, 1 temporary item). Records used to manage tax return 
processing activities.
    16. Department of the Treasury, Internal Revenue Service (DAA-0058-
2013-0008, 2 items, 2 temporary items). Records used to manage and 
analyze information technology security data and systems.
    17. Advisory Council on Historic Preservation, Agency-wide (DAA-
0536-2013-0001, 2 items, 1 temporary item). Non-winning nomination 
files for the Preserve America Presidential Award. Proposed for 
permanent retention are award files for successful nominations.
    18. Architectural and Transportation Barriers Compliance Board, 
Agency-wide (DAA-0588-2013-0001, 5 items, 2 temporary items). 
Photographs and video recordings that document routine activities such 
as award ceremonies, social events, training, and informational 
sessions. Proposed for permanent retention are historical photographs 
and video recordings.
    19. Jamestown 400th Commemoration Commission, Agency-wide (N1-220-
13-1, 17 items, 7 temporary items). Administrative and background 
records including financial records, draft

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publications, research material, and working files. Proposed for 
permanent retention are significant correspondence, final reports and 
publications, audio visual material, and the commission's Web site.
    20. National Archives and Records Administration, Research Services 
(N2-288-12-1, 1 item, 1 temporary item). Records of the National 
Endowment for the Arts comprising program grant case files from 1965 to 
1996. These records were accessioned to the National Archives but lack 
sufficient historical value to warrant continued preservation.
    21. National Archives and Records Administration, Research Services 
(DAA-0064-2013-0001, 1 item, 1 temporary item). Records include federal 
agencies' Web site snapshots and related documentation harvested in the 
2001 Web Snapshot Initiative Project.
    22. Occupational Safety and Health Review Commission, Office of the 
Executive Secretary (N1-455-11-3, 2 items, 2 temporary items). 
Published Internet Web site content and Web site design records.

    Dated: June 27, 2013.
Laurence Brewer,
Director, National Records Management Program.
[FR Doc. 2013-16003 Filed 7-2-13; 8:45 am]
BILLING CODE 7515-01-P