[Federal Register Volume 78, Number 114 (Thursday, June 13, 2013)]
[Notices]
[Pages 35647-35648]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2013-14056]


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OFFICE OF PERSONNEL MANAGEMENT


Privacy Act of 1974; Computer Matching Program

AGENCY: Office of Personnel Management.

ACTION: Notice of computer matching between the Office of Personnel 
Management and the Social Security Administration (CMA 1045).

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SUMMARY: In accordance with the Privacy Act of 1974 (5 U.S.C. 552a), as 
amended by the Computer Matching and Privacy Protection Act of 1988 
(Pub. L. 100-503), Office of Management and Budget (OMB) Guidelines on 
the Conduct of Matching Programs (54 FR 25818 published June 19, 1989), 
and OMB Circular No. A-130 (revised November 28, 2000), ``Management of 
Federal Information Resources,'' the Office of Personnel Management 
(OPM) is publishing notice of its new computer matching program with 
the Social Security Administration (SSA).

DATES: OPM will file a report of the subject matching program with the 
Committee on Homeland Security and Governmental Affairs of the Senate, 
the Committee on Oversight and Government Reform of the House of 
Representatives and the Office of Information and Regulatory Affairs 
(OMB). The matching program will begin 30 days after the Federal 
Register notice has been published or 40 days after the date of OPM's 
submissions of the letters to Congress and OMB, whichever is later. The 
matching program will continue for 18 months from the beginning date 
and may be extended an additional 12 months thereafter. Subsequent 
matches will run until one of the parties advises the other in writing 
of its intention to reevaluate, modify and/or terminate the agreement.

ADDRESSES: Send comments to Deon Mason, Chief, Business Services, 
Office of Personnel Management, Room 4316, 1900 E. Street NW., 
Washington, DC 20415.

FOR FURTHER INFORMATION CONTACT: Teresa R. Williams at (202) 606-2187.

SUPPLEMENTARY INFORMATION:

A. General

    The Privacy Act (5 U.S.C. 552a), as amended, establishes the 
conditions under which computer matching involving the Federal 
Government could be performed and adds certain protections for 
individuals applying for and receiving Federal benefits. Section 7201 
of the Omnibus Budget Reconciliation Act of 1990 (Pub. L. 101-508) 
further amended the Privacy Act regarding protections for such 
individuals.
    The Privacy Act, as amended, regulates the use of computer matching 
by Federal agencies when records in a system of records are matched 
with other Federal, State, or local government records. Among other 
things, it requires Federal agencies involved in computer matching 
programs to:
    (1) Negotiate written agreements with the other agencies 
participating in the matching programs;

[[Page 35648]]

    (2) Obtain the approval of the match agreement by the Data 
Integrity Boards of the participating Federal agencies;
    (3) Furnish detailed reports about matching programs to Congress 
and OMB;
    (4) Notify applicants and beneficiaries that their records are 
subject to matching; and
    (5) Verify match findings before reducing, suspending, termination 
or denying an individual's benefits or payments.

B. OPM Computer Matches Subject to the Privacy Act

    We have taken action to ensure that all of OPM's computer matching 
programs comply with the requirements of the Privacy Act, as amended. 
Following is the notice of the Computer Matching Program between OPM 
and SSA.

Notice of Computer Matching Program, Office of Personnel Management 
With the Social Security Administration

A. Participating Agencies

    OPM and SSA.

B. Purpose of the Matching Program

    The purpose of this agreement is to establish the conditions under 
which SSA will disclose tax return information to OPM. OPM will match 
SSA's data with OPM's records on disability retirees under age 60, 
disabled adult child survivors, certain retirees in receipt of 
supplemental benefits under the Federal Employees Retirement System 
(FERS), and certain annuitants receiving discontinued service 
retirement benefits under the Civil Service Retirement System (CSRS). 
Law limits the amount these retirees, survivors, and annuitants can 
earn while retaining benefits paid to them. Retirement benefits cease 
upon re-employment in Federal service for discontinued service 
annuitants. OPM will use SSA data to determine continued eligibility 
for benefits.

C. Authority for Conducting the Matching Program

    This agreement is executed under the Privacy Act of 1974, 5 U.S.C. 
552a, as amended by the Computer Matching and Privacy Protection Act of 
1988, as amended, and the regulations and guidance promulgated 
thereunder.
    Legal authorities for the disclosures under this agreement are 5 
U.S.C. 8337(d), 8341(a)(4)(B), 8344(a)(4)(b), and 8468, which establish 
earnings limitations for certain CSRS and FERS annuitants. The 
authority to terminate benefits can be found in 5 U.S.C. 8341(e)(3)(B) 
and 8443(b)(3)(B). The Internal Revenue Code, at 26 U.S.C. 6103 
(l)(11), requires SSA to disclose tax return information to OPM upon 
request for purposes of the administration of chapters 83 and 84 of 
title 5 U.S.C.

D. Categories of Records and Individuals Covered by the Match

    SSA will disclose to OPM information from the Earnings Recording 
and Self-Employment Income System, SSA/OEEAS, 60-0059, last published 
on January 11, 2006 (71 FR 1819).
    OPM will disclose to SSA a finder file from the Civil Service and 
Insurance Records, OPM/Central-1, published on March 20, 2008 (73 FR 
15013).
    The systems of records involved in this computer matching program 
have routine uses permitting the disclosures needed to conduct this 
match.

E. Privacy Safeguards and Security

    The Privacy Act (5 U.S.C. 552a(o)(1)(G)) requires that each 
matching agreement specify procedures for ensuring the administrative, 
technical and physical security of the records matched and the results 
of such programs.
    All Federal agencies are subject to the Federal Information 
Security Management Act of 2002 (FISMA) (44 U.S.C. 3541 et seq.), 
related OMB circulars and memorandum (e.g., OMB Circular A-130 and OMB 
M-06-16), National Institute of Science and Technology directives, and 
the Federal Acquisition Regulations. These laws, circulars, memoranda 
directives and regulations include requirements for safeguarding 
Federal information systems and personally identifiable information 
used in Federal agency business processes, as well as related reporting 
requirements. OPM and SSA recognize that all laws, circulars, 
memoranda, directives and regulations relating to the subject of this 
agreement and published subsequent to the effective date of this 
agreement must also be implemented, if mandated.
    FISMA requirements apply to all Federal contractors and 
organizations or sources that possess or use Federal information, or 
that operate, use, or have access to Federal information systems on 
behalf of an agency. OPM will be responsible for oversight and 
compliance of its contractors and agents. Both OPM and SSA reserve the 
right to conduct onsite inspection to monitor compliance with FISMA 
regulations.

F. Inclusive Dates of the Match

    The matching program shall become effective upon the signing of the 
agreement by both parties to the agreement and approval of the 
agreement by the Data Integrity Boards of the respective agencies, but 
no sooner than 40 days after notice of this matching program is sent to 
Congress and OMB, or 30 days after publication of this notice in the 
Federal Register, whichever is later. The matching program will 
continue for 18 months from the effective date and may be extended for 
an additional 12 months thereafter, if certain conditions are met.

U.S. Office of Personnel Management.
Elaine Kaplan,
Acting Director.
[FR Doc. 2013-14056 Filed 6-12-13; 8:45 am]
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