[Federal Register Volume 78, Number 85 (Thursday, May 2, 2013)]
[Notices]
[Pages 25743-25746]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2013-10324]


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DEPARTMENT OF HEALTH AND HUMAN SERVICES

Centers for Disease Control and Prevention


Statement of Organization, Functions, and Delegations of 
Authority

    Part C (Centers for Disease Control and Prevention) of the 
Statement of Organization, Functions, and Delegations of Authority of 
the Department of Health and Human Services (45 FR 67772-76, dated 
October 14, 1980, and corrected at 45 FR 69296, October 20, 1980, as 
amended most recently at 78 FR 19711, dated April 2, 2013) is amended 
to consolidate the Office of the Chief Financial Officer and the 
Financial Management Office, Office of the Chief Operating Officer, 
Centers for Disease Control and Prevention.
    Section C-B, Organization and Functions, is hereby amended as 
follows: Delete in its entirety the titles and functional statements 
for the Office of the Chief Financial Officer (CAJ1P) and the Financial 
Management Office (CAJE) insert the following:
    Office of the Chief Financial Officer (CAJE). The Office of the 
Chief Financial Officer (OCF0) ensures that the Centers for Disease 
Control and Prevention (CDC) and the Agency for Toxic Substances and 
Disease Registry (ATSDR) accomplish their public health mission through 
agency-wide fiscal accountability and oversight.
    Office of the Director (CAJE1). The OCFO Office of the Director 
provides leadership and coordination in the development and 
administration of the CDC's financial management policies, overseeing 
the Office of Finance and Accounting and the Office of Budget. 
Specifically, the OCFO: (1) Manages the financial risk of the agency, 
(2) provides leadership and advice on matters of budget formulation, 
budget and performance integration, and Congressional appropriations 
for CDC and ATSDR; (3) collaborates with the Agency's senior leadership 
in the development and implementation of long-range, strategic program 
and financial plans; (4) provides oversight of the agency's financial 
activities and accounting practices; (5) performs reviews and training 
in high risk areas for both the Agency and the Department where there 
appears to be fiscal vulnerabilities; (6) provides expertise in 
interpreting appropriations law issues and financial policy matters; 
(7) advises and assists the CDC Director, the Chief Operating Officer, 
and other key agency officials--both in program and business service 
offices--on all fiscal aspects of the agency; (8) participates in 
budget reviews and hearings; (9) manages CDC's system of internal 
budgetary planning and control of funds; (10) develops and implements 
CDC-wide budgetary, accounting, and fiscal systems and procedures and 
prepares financial reports; (11) conducts CDC-wide manpower management 
(including productivity measurement) activities; (12) serves as the 
focal point for domestic and international travel policy, procedures 
and interpretation; (13) provides legislation reference services; (14) 
analyzes data and makes recommendations to assure effective safeguards 
are in place to prevent fraud, waste and abuse; (15) assists in 
identifying or conducting special financial management training 
programs; (16) maintains liaison with the Department of Health and 
Human Services (DHHS), Office of Management and Budget (OMB), Congress, 
and other government organizations on financial management matters; and 
(17) provides support for public health by ensuring that appropriated 
funds provided to the agency are utilized, in compliance with 
Congressional mandate, for the sole purpose of preventing and 
controlling infectious diseases domestically and globally.
    Office of Management Services (CAJE13). (1) Collaborates and 
maintains liaison with CDC management officials to monitor and address 
priority issues of concern to CDC leadership; (2) manages the OCFO's 
operational budget processes, including planning, execution, and 
monitoring; (3) manages OCFO's acquisition processes; (4) analyzes and 
provides recommendations on workload efficiency and resource 
utilization; (5) provides direction, strategy, analysis, operational 
support, and recommendations in matters concerning organizational 
performance and management services within OCFO; (6) coordinates the 
development of, and maintains, strategic management and performance 
measurement tools within OCFO; (7) monitors OCFO organizational 
performance and provides recommendations on performance improvement; 
(8) provides management, oversight, and administrative support for OCFO 
service desk operations; (9) provides direction, strategy, analysis, 
and operational support in all aspects of OCFO's human resources 
operations; (10) provides leading practices in government financial 
management practices to OCFO; (11) develops, implements, and manages 
recruiting, hiring, retention, and succession strategies; (12) 
coordinates creation and implementation of operating standards/
procedures and processes, and monitors compliance; (13) develops, 
implements, and manages the professional development strategy and plan 
for OCFO; (14) develops and implements OCFO's communication strategy 
and plan; (15) manages the development and communication of financial

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management policies; (16) serves as OCFO's point of contact on all 
matters concerning facilities management and space utilization; and 
(17) serves as OCFO's coordinator of community of operations (COOP) 
activities.
    Appropriations, Legislation, and Formulation Office (CAJE14). (1) 
Provides leadership, consultation, guidance, and advice on matters of 
public health and financial policy; (2) leads all CDC/ATSDR 
Congressional appropriations activities; (3) develops CDC/ATSDR's 
annual financial and public health policy request in accordance with 
DHHS, OMB, and Congressional requirements, policies, procedures, and 
regulations; (4) maintains liaison with the Office of the Secretary, 
Office of Management and Budget (OMB), other government organizations, 
and Congress on appropriations and financial policy matters; (5) 
develops materials for, and participates in, public health policy and 
financial reviews and hearings before DHHS, OMB, and Congress; (6) 
collaborates with other parts of CDC, and outside stakeholders, in the 
development and implementation of agency-wide financial and public 
health program plans; and (7) provides guidance and advice on the 
consolidation of budget and performance information as part of CDC's 
annual budget request.
    Working Capital Fund (CAJE15). (1) Oversees implementation and 
operation of the working capital fund (WCF) for CDC, supporting the WCF 
Board, customers and service providers; (2) provides for execution of 
WCF operations; (3) ensures full cost recovery of fund activities; (4) 
collects operational data from service providers; (5) distributes WCF 
bills to customers; (6) provides support to standing committees; (7) 
gathers analysis and documentation for customer disputes; (8) monitors 
and reports on the financial condition of the fund; (9) monitors and 
reports on the performance of service providers; and (10) facilitates 
robust internal controls processes.
    Office of Finance and Accounting (CAJEU). The Office of Finance and 
Accounting (OFA) provides financial services and policy for agency-
level accounting functions, oversees financial data analysis, and 
reporting and financial systems management and business decision-making 
support surrounding the Agency's mission and goals.
    Office of the Director (CAJEU1). Under the direction of the Finance 
and Accounting Officer, the OFA Office of the Director (OD) provides 
oversight and management of financial services and policy. 
Specifically, the OFA OD: (1) Provides agency-level accounting 
functions, financial data analysis, and reporting; (2) provides 
financial systems management and business decision-making support 
surrounding the agency's mission and goals; (3) provides commercial 
payment services to CDC customers and payment support to CDC offices; 
(4) provides debt management services to CDC customers; (5) provides 
travel, IPAC and international payment services and support to CDC 
customers and travelers; (6) supports agency-wide planning, analysis, 
and reporting for agency public health goals strategy; (7) reports on 
compliance with laws, regulations, and decisions to CDC's CFO, to 
include status of internal financial controls and annual audit of 
financial accounts.
    Accounting Branch (CAJEUB). (1) Oversees and provides approach to 
accounting for the Agency; (2) manages accounting treatment for CDC on 
all business systems implementations and upgrades to current business 
systems; (3) manages all financial audit reviews for the OCFO and 
conducts risk assessment on internal controls; (4) prepares Standard 
Form (SF) 133 Report on Budget Execution for CDC Appropriation and 
Intra-Departmental Delegation of Authority (IDDAs), Federal Agencies' 
Centralized Trial-Balance System (FACTS) I and II Report and Year-End 
Closing Statement (2108 Report), and SF 224 or their equivalent and all 
other required financial reports as applicable; (5) prepares, analyzes 
fluctuations, and coordinates explanations for differences on all 
required financial statements and notes; (6) performs Government 
Performance and Results Act (GPRA) reporting analysis for compliance; 
(7) ensures compliance of federal and department reporting 
requirements; (8) coordinates accounting policy issues with the DHHS 
Office of Financial Policy and OCFO's Office of Management Services; 
(9) manages Fund Balance with Treasury, including authority, 
disbursements (payroll and non-payroll), collections, deposit funds and 
budget clearing accounts; (10) prepares manual and ADI journal vouchers 
for corrections to the general ledger; (11) performs monthly, 
quarterly, and year-end close out process of the general ledger; (12) 
serves as liaison with the Procurements and Grants Office, Buildings 
and Facilities Offices, Program Offices, and Budget Execution Services 
on capital asset procedures; (13) manages financial accounting for all 
assets for CDC, including real and personal property, equipment, land, 
leases, software, personal property, and stockpiles; (14) conducts 
financial and inventory reconciliations for all applicable assets, 
including inventory such as Vaccine for Children and Strategic National 
Stockpile, real and personal property, equipment, leases, leasehold 
improvements, land, and others as needed; (15) leads and directs grants 
management activities within OCFO; (16) provides training and 
assistance to CDC project officers and grants management officials on 
various financial management aspects of grants; (17) serves as liaison 
with grantees and other operating divisions for financial questions/
inquiries related to grants; (18) manages the process to perform grant 
processing for commitments, obligations, advances, disbursements, and 
accruals; (19) manages grants transactions, such as vendor set-up, 
establishing sub-accounts, Common Accounting Number (CAN) set-up within 
the Payment Management System (PMS), reconciling sync file to PMS, and 
posting files from PMS; (20) conducts grant reviews, monitors rates of 
expenditure for existing grant awards, and supports Program in grant 
execution; and (21) records undelivered order adjustments or 
obligations as needed.
    Financial Systems Branch (CAJEUC). (1) Provides management and 
coordination necessary for OCFO to have access to systems, data, and 
reporting capability; (2) develops, implements, and manages long-term 
systems strategy for OCFO; (3) provides systems analysis, design, 
programming, implementation, enhancement and documentation of OCFO 
related systems; (4) provides technical support and assistance for data 
error analysis and resolution, coordination of system initiatives, 
management of information technology resources, and the access and 
interpretation of financial system data; (5) serves as a liaison to the 
Unified Financial Management System (UFMS) Operations and Maintenance 
and other internal and external groups as needed; (6) manages all 
aspects of OCFO's systems security and administration; (7) performs 
certification and accreditation of OCFO systems; (8) performs CAN 
realignment coordination; and (9) manages OCFO hardware and equipment, 
and serves as the custodial officer.
    Commercial Payment Branch (CAJEUD). (1) Manages all activities, 
policies, quality control, and audit support for accounts payable and 
disbursement functions for commercial payments; (2) serves as the CDC 
subject matter expert on all financial matters dealing with commercial 
payments; (3)

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ensures all commercial payments are made in accordance with applicable 
Federal laws and standards, such as appropriations law; (4) serves as 
liaison with the Department of Treasury, the Centers/Institute/Offices 
(CI0s), as well as outside customers, to provide financial information 
and reconcile commercial payment issues; (5) provides training and 
advice on commercial payment and disbursement issues; (6) manages 
transactions related to commercial accounts payable and disbursements; 
(7) completes all reconciliations of sub-legers to general ledger 
related to commercial payments; (8) compiles and submits a variety of 
cash management and commercial reports required by Treasury and various 
outside agencies; (9) responds to commercial inquiries for invoices and 
certifies payments; (10) performs quality control and quality assurance 
reviews and participates in internal reviews; and (11) assists with 
undelivered order adjustments or obligations as needed.
    Debt Management Branch (CAJEUE). (1) Oversees and provides approach 
to invoicing, billing, collections, reconciliations and reporting for 
the Agency; (2) serves as the central point of contact for the Agency 
on all debt management issues, including training and issue resolution; 
(3) develops strategy and analysis for reimbursable agreements in 
accordance with the center, division, and/or office; (4) manages all 
aspects of accounts receivable transactions in UFMS, prepares invoices, 
and processes billing; (5) works with programs, the Chief Financial 
Officer, and OCFO to resolve all posting errors, such as the resolution 
for over-obligated and unsigned agreements, indirect cost (IDC) 
calculations, and uncollectible debt; (6) analyzes the intra-and inter-
governmental eliminations process for compliance with financial 
statements; (7) prepares and submits Agency-level financial reports to 
HHS/OS; and (8) prepares and submits the year end certification and 
verification of the Treasury Report on receivables.
    Travel, IPAC, and International Payment Branch (CAJEUG). (1) 
Manages all activities, policies, quality control, and audit support 
for accounts payable and disbursement functions for travel, IPAC, and 
international payments; (2) serves as the CDC subject matter expert on 
all financial matters dealing with all travel, IPAC, and international 
payments; (3) ensures all travel, IPAC, and international payments are 
made in accordance with applicable Federal and international laws and 
standards, such as appropriations law; (4) serves as liaison with the 
Department of Treasury, the Centers/Institute/Offices (CI0s), as well 
as outside customers, to provide financial information and reconcile 
travel, IPAC, and international payment issues; (5) compiles and 
submits a variety of cash management and travel reports required by 
Treasury and various other outside agencies; (6) provides training and 
advice on payment, travel and disbursement issues; (7) manages 
transactions related to accounts payable, such as processing cables, 
reimbursements, IPAC disbursements, and payments for foreign nationals 
and visiting fellows; (8) completes all reconciliations of sub-legers 
to general ledger related to travel, IPAC, and international payments; 
(9) responds to traveler inquiries for vouchers and certifies payments; 
(10) manages change of station payment processing; (11) performs 
quality control and quality assurance reviews; (12) provides expertise, 
guidance, oversight, and interpretation of policies, laws, rules and 
regulations for all aspects of travel procedures and policies at CDC, 
including the use of the automated travel system, local travel, 
domestic and foreign temporary duty travel, and change of station 
travel for civil service employees, foreign service employees, 
commissioned officers, CDC fellows, etc.; (13) communicates and 
implements Departmental travel policies; (14) manages the 
administrative aspects of travel for the agency, including enforcement 
of travel card policy, delegations of authority, distribution of cash 
purchase memos, and approval of first-class memos; (15) serves as 
liaison with travel provider for travel contract matters; (16) provides 
travel support to the Emergency Operations Center; and (17) develops 
CDC conference travel planning and reporting for DHHS and Congress.
    Office of Budget (CAJEV). Under the direction of the Budget 
Officer, the office provides oversight of agency-level budget execution 
functions, financial data analysis, and reporting; and oversees 
planning for agency-wide budget execution.
    Office of the Director (CAJEV1). Under the direction of the Budget 
Officer, the office: (1) Provides agency-level budget execution 
functions, financial data analysis, and reporting; (2) provides 
budgetary information for business decision-making support surrounding 
the agency's mission and goals; (3) develops high-level plans to 
execute Agency-level budget; (4) ensures changes and plans are in 
compliance with decisions and Agency direction; (5) reports compliance 
of laws, regulations, and decisions to CDC's Budget Officer and CFO; 
(6) provides agency-wide budget planning, analysis, and reporting for 
agency budget execution and public health goals strategy; (7) provides 
Agency spend plan validation, remediation, and analysis; (8) provides 
funds control management for the Agency-level budget; (9) assists in 
the review of Congressional bill language to identify and properly 
account for earmarks and other directed programs; (10) provides 
Departmental and OMB reporting; and (11) provides budget execution for 
Centralized Mandatory Services.
    Business Operations Unit (CAJEV12). (1) Provides agency-level 
budget execution functions, financial data analysis, and reporting; (2) 
assists the Office of Budget in researching budgetary information for 
business decision making support surrounding public health; (3) assists 
in developing plans to execute Agency-level budget; (4) ensures changes 
and plans are in compliance with decisions and Agency direction; (5) 
reports compliance of laws, regulations, and decisions to the budget 
officer; (6) assists in agency-wide budget planning, analysis, and 
reporting for Agency budget execution and public health goals strategy; 
(7) assists the budget officer in providing agency spending plan 
validation, remediation, and analysis; (8) provides information to the 
budget officer surrounding funds control management for the Agency's 
budget; (9) assists in the review of Congressional bill language to 
identify and properly account for earmarks and other directed programs; 
(10) assists in preparing Departmental and OMB reporting requirements; 
and (11) provides budget execution for Centralized Mandatory Services.
    Budget Execution Services Branch 1 (CAJEVB). This branch supports 
one or more Centers and/or Offices by performing the following: (1) 
Provides the legal and regulatory expertise and support to execute 
CDC's budget within the framework of DHHS, OMB, and Congressional 
regulations, and policies of CDC OD; (2) manages the expectations 
agreed upon in the Budget Execution Services Service Level Agreement; 
(3) promotes structured, ongoing partnerships with the Centers, 
Divisions, and Offices; (4) manages and supports program in all aspects 
of funds management; (5) provides the leadership and guidance for spend 
plan creation and administration, in compliance with all Federal 
guidelines and policies, such as the Anti-Deficiency Act; (6) provides 
the overall analysis and reconciliation of spend plans to advise 
programs on future spending decisions; (7) assists program officials in 
developing sub-allocation of

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Center, and/or Division ceilings; (8) communicates and shares knowledge 
with programs, OCFO Central, and CDC's OCFO budget analyst community; 
and (9) performs cost-benefit analysis to review financial requests and 
makes recommendations for future-year budget.
    Budget Execution Services Branch 2 (CAJEVC). This branch supports 
one or more Centers and/or Offices by performing the following: (1) 
Provides the legal and regulatory expertise and support to execute 
CDC's budget within the framework of DHHS, OMB, and Congressional 
regulations, and policies of CDC OD; (2) manages to the expectations 
agreed upon in the Budget Execution Services Service Level Agreement; 
(3) promotes structured, ongoing partnerships with the Centers, 
Divisions, and Offices; (4) manages and supports programs in all 
aspects of funds management; (5) provides the leadership and guidance 
for spend plan creation and administration, in compliance with all 
Federal guidelines and policies, such as the Anti-Deficiency Act; (6) 
provides the overall analysis and reconciliation of spend plans to 
advise program on future spending decisions; (7) assists program 
officials in developing sub-allocation of Center, and/or Division 
ceilings; (8) communicates and shares knowledge with programs, OCFO 
Central, and CDC's OCFO budget analyst community; and (9) performs 
cost-benefit analysis to review financial requests and makes 
recommendations for future-year budget.
    Budget Execution Services Branch 3 (CAJEVD). This branch supports 
one or more Centers and/or Offices by performing the following: (1) 
Provides the legal and regulatory expertise and support to execute 
CDC's budget within the framework of DHHS, OMB, and Congressional 
regulations, and policies of CDC OD; (2) manages to the expectations 
agreed upon in the Budget Execution Services Service Level Agreement; 
(3) promotes structured, ongoing partnerships with the Centers, 
Divisions, and Offices; (4) manages and supports programs in all 
aspects of funds management; (5) provides the leadership and guidance 
for spend plan creation and administration, in compliance with all 
Federal guidelines and policies, such as the Anti-Deficiency Act; (6) 
provides the overall analysis and reconciliation of spend plans to 
advise program on future spending decisions; (7) assists program 
officials in developing sub-allocation of Center, and/or Division 
ceilings; (8) communicates and shares knowledge with program, OCFO 
Central, and CDC's OCFO Budget Analyst Community; and (9) performs 
cost-benefit analysis to review financial requests and makes 
recommendations for future-year budget.
    Budget Execution Services Branch 4 (CAJEVE). This branch supports 
one or more Centers and/or Offices by performing the following: (1) 
Provides the legal and regulatory expertise and support to execute 
CDC's budget within the framework of DHHS, OMB, and Congressional 
regulations, and policies of CDC OD; (2) manages to the expectations 
agreed upon in the Budget Execution Services Service Level Agreement; 
(3) promotes structured, ongoing partnerships with the Centers, 
Divisions, and Offices; (4) manages and supports Program in all aspects 
of funds management; (5) provides the leadership and guidance for spend 
plan creation and administration, in compliance with all Federal 
guidelines and policies, such as the Anti-Deficiency Act; (6) provides 
the overall analysis and reconciliation of spend plans to advise 
program on future spending decisions; (7) assists program officials in 
developing sub-allocation of Center, and/or Division ceilings; (8) 
communicates and shares knowledge with program, OCFO Central, and CDC's 
OCFO Budget Analyst Community; and (9) performs cost-benefit analysis 
to review financial requests and makes recommendations for future-year 
budget.
    Budget Execution Services Branch 5 (CAJEVG). This branch supports 
one or more Centers and/or Offices by performing the following: (1) 
Provides the legal and regulatory expertise and support to execute 
CDC's budget within the framework of DHHS, OMB, and Congressional 
regulations, and policies of CDC OD; (2) manages to the expectations 
agreed upon in the Budget Execution Services Service Level Agreement; 
(3) promotes structured, ongoing partnerships with the Centers, 
Divisions, and Offices; (4) manages and supports programs in all 
aspects of funds management; (5) provides the leadership and guidance 
for spend plan creation and administration, in compliance with all 
Federal guidelines and policies, such as the Anti-Deficiency Act; (6) 
provides the overall analysis and reconciliation of spend plans to 
advise Program on future spending decisions; (7) assists program 
officials in developing sub-allocation of Center, and/or Division 
ceilings; (8) communicates and shares knowledge with program, OCFO 
Central, and CDC's OCFO Budget Analyst Community; and (9) performs 
cost-benefit analysis to review financial requests and makes 
recommendations for future-year budget.
    Budget Execution Services Branch 6 (CAJEVH). This branch supports 
one or more Centers and/or Offices by performing the following: (1) 
Provides the legal and regulatory expertise and support to execute 
CDC's budget within the framework of DHHS, OMB, and Congressional 
regulations, and policies of CDC OD; (2) manages to the expectations 
agreed upon in the Budget Execution Services Service Level Agreement; 
(3) promotes structured, ongoing partnerships with the Centers, 
Divisions, and Offices; (4) manages and supports program in all aspects 
of funds management; (5) provides the leadership and guidance for spend 
plan creation and administration, in compliance with all Federal 
guidelines and policies, such as the Anti-Deficiency Act; (6) provides 
the overall analysis and reconciliation of spend plans to advise 
Program on future spending decisions; (7) assists program officials in 
developing sub-allocation of Center, and/or Division ceilings; (8) 
communicates and shares knowledge with programs, OCFO Central, and 
CDC's OCFO Budget Analyst Community; and (9) performs cost-benefit 
analysis to review financial requests and makes recommendations for 
future-year budget.

    Dated: April 18, 2013.
Sherri A. Berge,
 Chief Operating Officer, Centers for Disease Control and Prevention.
[FR Doc. 2013-10324 Filed 5-1-13; 8:45 am]
BILLING CODE 4160-18-M