[Federal Register Volume 78, Number 78 (Tuesday, April 23, 2013)]
[Notices]
[Pages 23935-23936]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2013-09446]


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DEPARTMENT OF DEFENSE

GENERAL SERVICES ADMINISTRATION

NATIONAL AERONAUTICS AND SPACE ADMINISTRATION

[OMB Control No. 9000-0032; Docket 2012-0076; Sequence 66]


Federal Acquisition Regulation; Information Collection; 
Contractor Use of Interagency Fleet Management System Vehicles

AGENCY: Department of Defense (DOD), General Services Administration 
(GSA), and National Aeronautics and Space Administration (NASA).

ACTION: Notice of request for public comments regarding an extension to 
an existing OMB clearance.

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SUMMARY: Under the provisions of the Paperwork Reduction Act, the 
Regulatory Secretariat will be submitting to the Office of Management 
and Budget (OMB) a request to review and approve an extension of a 
previously approved information collection requirement concerning 
contractor use of interagency fleet management system vehicles per the 
Federal Acquisition Regulation (FAR) 51.2 and clause 52.251-2.

DATES: Submit comments on or before June 24, 2013.

ADDRESSES: Submit comments identified by Information Collection 9000-
0032, Contractor Use of Interagency Fleet Management System Vehicles, 
by any of the following methods:
     Regulations.gov: http://www.regulations.gov. Submit 
comments via the Federal eRulemaking portal by searching the OMB 
control number. Select the link ``Submit a Comment'' that corresponds 
with ``Information Collection 9000-0032, Contractor Use of Interagency 
Fleet Management System Vehicles''. Follow the instructions provided at 
the ``Submit a Comment'' screen. Please include your name, company name 
(if any), and ``Information Collection 9000-0032, Contractor Use of 
Interagency Fleet Management System Vehicles'' on your attached 
document.
     Fax: 202-501-4067.
     Mail: General Services Administration, Regulatory 
Secretariat (MVCB), 1275 First Street NE., Washington, DC 20417. ATTN: 
Hada Flowers/IC 9000-0032, Contractor Use of Interagency Fleet 
Management System Vehicles.
    Instructions: Please submit comments only and cite Information 
Collection 9000-0032, Contractor Use of Interagency Fleet Management 
System Vehicles, in all correspondence related to this collection. All 
comments received will be posted without change to http://www.regulations.gov, including any personal and/or business 
confidential information provided.

FOR FURTHER INFORMATION CONTACT: Ms. Deborah Lague, Procurement 
Analyst, Office of Governmentwide Acquisition Policy, GSA (202) 694-
8149 or email at [email protected].

SUPPLEMENTARY INFORMATION:

A. Purpose

    If it is in the best interest of the Government, the contracting 
officer may authorize cost-reimbursement contractors to obtain, for 
official purposes only, interagency fleet management system (IFMS) 
vehicles and related services. Before a contracting officer may 
authorize cost-reimbursement contractors to obtain IFMS vehicles and 
related services, the contracting officer must have, among other 
requirements: (1) A written statement that the contractor will assume, 
without the right of reimbursement from the Government, the cost or 
expense of any use of the IFMS vehicles and services not related to the 
performance of the contract; (2) Evidence that the contractor has 
obtained motor vehicle liability insurance covering bodily injury and 
property damage, with limits of liability as required or approved by 
the agency, protecting the contractor and the Government against third-
party claims arising from the ownership, maintenance, or use of an IFMS 
vehicle; and (3) Considered any recommendations of the contractor. The 
information is used by the Government to determine whether it is in the 
Government's best interest to authorize a cost-reimbursement 
contractor, for official purposes only, to use IFMS vehicles and 
related services.
    Authorized contractors shall submit requests for IFMS vehicles and 
related services in writing to the appropriate GSA point of contact in 
accordance with the FAR. Contractors' requests for

[[Page 23936]]

vehicles or related services must include: (1) Two copies of the agency 
authorization; (2) The number of vehicles and related services required 
and period of use; (3) A list of employees who are authorized to 
request the vehicles or related services; (4) A listing of equipment 
authorized to be serviced; and (5) Billing instructions and address.
    Public comments are particularly invited on: Whether this 
collection of information is necessary for the proper performance of 
functions of the Federal Acquisition Regulations (FAR), and whether it 
will have practical utility; whether our estimate of the public burden 
of this collection of information is accurate, and based on valid 
assumptions and methodology; ways to enhance the quality, utility, and 
clarity of the information to be collected; and ways in which we can 
minimize the burden of the collection of information on those who are 
to respond, through the use of appropriate technological collection 
techniques or other forms of information technology.

B. Annual Reporting Burden

    The time required to read and prepare information is estimated at 1 
hour. Per a data search in the Federal Procurement Data System, 
approximately 120 contracting agencies awarded cost reimbursable 
contracts in Fiscal Year 2012. Of these agencies, it is estimated that 
approximately fifty percent, or 60, contracting agencies may utilize 
the IFMS to provide vehicles to contractors for official purposes only. 
We are not aware of a centralized database which captures information 
on agencies' use of the IFMS for this information collection; however, 
agencies annually report motor vehicle fleet data using the GSA Federal 
Automotive Statistical Tool (FAST), a web-based reporting tool 
cosponsored by GSA and the Department of Energy. Based on information 
in the Fiscal Year 2011 report, the estimate of 60 contracting agencies 
that may utilize the IFMS to provide vehicles to contractors is 
reasonable. It is estimated that an average of 3 contractors per agency 
may request to use the IFMS for a total of approximately 180 requests 
per year. The requests should be limited because certain travel costs 
are allowable under cost-reimbursement contracts, including the costs 
of contractor-owned or -leased automobiles. FAR 31.205-46(d) provides 
that these costs are allowable, if reasonable, to the extent that the 
automobiles are used for company business.
    Estimated respondents/yr: 180.
    Number of Responses annually: 1.
    Total annual responses: 180.
    Estimated hrs/response: 1.
    Estimated total burden/hrs: 180.
    Obtaining Copies of Proposals: Requesters may obtain a copy of the 
information collection documents from the General Services 
Administration, Regulatory Secretariat (MVCB), 1275 First Street NE., 
Washington, DC 20417, telephone (202) 501-4755.
    Please cite OMB Control No. 9000-0032, Contractor Use of 
Interagency Fleet Management System Vehicles, in all correspondence.

    Dated: April 17, 2013.
William Clark,
Acting Director, Federal Acquisition Policy Division, Office of 
Governmentwide Acquisition Policy, Office of Acquisition Policy, Office 
of Governmentwide Policy.
[FR Doc. 2013-09446 Filed 4-22-13; 8:45 am]
BILLING CODE 6820-EP-P