[Federal Register Volume 78, Number 73 (Tuesday, April 16, 2013)]
[Notices]
[Pages 22560-22561]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2013-08886]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before May 
16, 2013. Once the appraisal of the records is completed, NARA will 
send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting Records Management Services (ACNR) using one 
of the following means:
    Mail: NARA (ACNR), 8601 Adelphi Road, College Park, MD 20740-6001.
    Email: [email protected].
    FAX: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, Records 
Management Services (ACNR), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD

[[Page 22561]]

20740-6001. Telephone: 301-837-1799. Email: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1225.12(e).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of the Army, Agency-wide (DAA-AU-2012-0009, 1 item, 1 
temporary item). Master files of an electronic information system used 
to track information on keys to ammunition storage buildings.
    2. Department of the Army, Agency-wide (DAA-AU-2012-0010, 2 items, 
2 temporary items). Master files of electronic information systems used 
to report and share communication security information.
    3. Department of Defense, Office of the Secretary of Defense (DAA-
0330-2012-0005, 1 item, 1 temporary item). Records relating to the 
control of protected health information including authorizations, 
disclosures, and training documentation.
    4. Department of Defense, Office of the Secretary of Defense (DAA-
0330-2012-0007, 1 item, 1 temporary item). Master files of an 
electronic information system used to maintain information on students 
attending primary and secondary schools on military installations.
    5. Department of Health and Human Services, Office of the Secretary 
(DAA-0468-2012-0003, 6 items, 4 temporary items). Administrative files, 
draft correspondence files, background decisional files, and training 
records. Proposed for permanent retention are official correspondence 
files and briefing books for the Chief and Deputy Chief Administrative 
Law Judges.
    6. Department of Homeland Security, United States Coast Guard (N1-
26-12-5, 2 items, 2 temporary items). Master files and reports of an 
electronic information system used to create on-scene environmental 
evaluations based on global observation information.
    7. Department of the Interior, Bureau of Ocean Energy Management 
(N1-589-12-2, 8 items, 4 temporary items). Records documenting policy 
development, agency origin and organization, and decisions and 
activities of senior executives. Proposed for permanent retention are 
significant records relating to policy, rulemaking, congressional 
activities, and public relations.
    8. Department of State, Bureau of Administration (DAA-0059-2012-
0004, 2 items, 2 temporary items). Master files of an electronic 
information system used to vet funding requests of foreign businesses 
and organizations.
    9. Department of Transportation, Federal Motor Carrier Safety 
Administration (DAA-0557-0013-0001, 1 item, 1 temporary item). Master 
files of an electronic information system used to track and manage 
grants.
    10. Administrative Office of the United States Courts, Office of 
the Director (N1-116-12-1, 11 items, 6 temporary items). Master files 
of an electronic information system used to track correspondence. Also 
included are working group records, subject files, and background 
files. Proposed for permanent retention are Director and Deputy 
Director calendars and correspondence, and record sets of briefing 
books and procedural manuals.
    11. Consumer Financial Protection Bureau, Division of External 
Affairs (N1-587-12-9, 9 items, 7 temporary items). Correspondence, 
event files, and analysis files. Proposed for permanent retention are 
high-level event records.
    12. Consumer Financial Protection Bureau, Consumer Education and 
Engagement (N1-587-12-15, 15 items, 13 temporary items). Records 
related to publications, events, and outreach. Proposed for permanent 
retention are significant event files and reports to Congress.
    13. Federal Retirement Thrift Investment Board, Office of 
Enterprise Risk Management (N1-474-12-7, 1 item, 1 temporary item). 
Audit and financial data collected during internal audits.
    14. Federal Retirement Thrift Investment Board, Office of 
Enterprise Risk Management (N1-474-12-9, 2 items, 2 temporary items). 
Records relating to final audit reports.

    Dated: April 4, 2013.
Paul M. Wester, Jr.,
Chief Records Officer for the U.S. Government.
[FR Doc. 2013-08886 Filed 4-15-13; 8:45 am]
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