[Federal Register Volume 78, Number 64 (Wednesday, April 3, 2013)]
[Notices]
[Pages 20108-20109]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2013-07669]
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GENERAL SERVICES ADMINISTRATION
[Notice-CIB-2013-02; Docket 2013-0002; Seq 7]
Privacy Act of 1974; Notice of Revised System of Records
AGENCY: General Services Administration.
ACTION: Notice of a revised Privacy Act system of records.
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SUMMARY: GSA reviewed its Privacy Act systems to ensure that they are
relevant, necessary, accurate, up-to-date, and covered by the
appropriate legal or regulatory authority. This notice is an updated
Privacy Act system of records notice.
DATES: Effective May 3, 2013.
FOR FURTHER INFORMATION CONTACT: Call or email the GSA Privacy Act
Officer: telephone 202-208-1317; email [email protected].
ADDRESSES: GSA Privacy Act Officer (CIB), General Services
Administration, 1275 First Street NE., Washington, DC 20405.
SUPPLEMENTARY INFORMATION: GSA reviewed this Privacy Act system of
records notice to ensure that it is relevant, necessary, accurate, up-
to-date, covered by the appropriate legal or regulatory authority, and
is in compliance with the Secure Flight Program and Office of Foreign
Assets Control laws and regulations. Additional authorities have been
included in this update to cover the Department of Treasury, Office of
Foreign Assets Control, laws and regulations.
Dated: March 28, 2013.
James Atwater,
Acting Director, Office of Information Management.
GSA/GOVT-3
SYSTEM NAME:
Travel Charge Card Program.
SYSTEM LOCATION:
This system of records is located in the finance office of the
local installation of the Federal agency for which an individual has
traveled. Records necessary for a contractor to perform under a
contract are located at the contractor's facility.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals covered by the system are current Federal employees who
apply for and/or use Government-assigned travel charge cards and all
other Federal employees and authorized individuals who use a Federal
account number for travel purposes.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records include name, home address, Social Security Number, date of
birth, employment information, telephone numbers, citizenship/
residency, information needed for identification verification, travel
authorizations and vouchers, charge card applications, charge card
receipts, terms and conditions for use of charge cards, and monthly
reports from contractor(s) showing charges to individual account
numbers, balances, and other types of account analyses.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 5707 and as implemented by the Federal Travel Regulation,
41 CFR 300-304; E.O. 9397, as amended; E.O. 11609, as amended; Public
Law 107-56 Sec. 326; Public Law 109-115 Sec. 846; Laws administered by
the Department of Treasury, under the Office of Foreign Assets Control
(OFAC) Regulations for the Financial Community, dated Jan. 24, 2012 (50
U.S.C. App. Sec. Sec. Sec. Sec. 1-44, 18 U.S.C. 3571, 50 U.S.C. 1701-
06, 18 U.S.C. 3571, Public Law 101-513, 104 Stat. 2047-55, 22 U.S.C.
287c, 22 U.S.C. 2349 aa-9, 22 U.S.C. 6001-10, 22, U.S.C. 6021-91, 8
U.S.C., 219, 18 U.S.C. 2332d and 18 U.S.C. 2339b, Public Law 106-
120,tit. VIII, 113 Stat 1606, 1626-1636 (1999) (to be codified at 21
U.S.C. 1901-1908, 18 U.S.C. 1001).
PURPOSE:
To assemble in one system information to provide government
agencies with: (1) Information on Federal employees, contractors, and
other individuals who apply for and/or use Government-assigned travel
charge cards, including the requirement for banks to collect certain
information in compliance with the OFAC regulations; (2) Necessary
information on the commercial travel and transportation payment and
expense control system, which provides travelers charge cards and the
agency an account number for official travel and related travel
expenses on a worldwide basis; (3) attendant operational and control
support; and (4) management information reports for expense control
purposes.
ROUTINE USES OF THE SYSTEM RECORDS, INCLUDING CATEGORIES OF USERS AND
THEIR PURPOSES FOR USING THE SYSTEM:
a. To another Federal agency, Travel Management Center (TMC),
online booking engine suppliers and the airlines that are required to
support the Department of Homeland Security/Transportation Security
Administration (DHS/TSA) Secure Flight Program. In this program, DHS/
TSA assumes the function of conducting pre-flight comparisons of
airline passenger information to Federal Government watch lists. In
order to supply the appropriate information, these mentioned parties
are responsible for obtaining new data fields consisting of personal
information for date of birth, gender, known traveler number and
redress number. At this time, the redress number and known traveler
number are optional but may be required to be stored in another phase
of the Secure Flight program.
b. To disclose information to a Federal, State, local, tribal, or
foreign agency responsible for investigating, prosecuting, enforcing,
implementing,
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or carrying out a statute, rule, regulation, or order, where an agency
becomes aware of a violation or potential violation of civil or
criminal law or regulation.
c. To disclose information to a Member of Congress or a
congressional staff member in response to an inquiry made at the
request of the individual who is the subject of the record.
d. To disclose information to the contractor in providing necessary
information, including information collected for compliance with Office
of Foreign Assets Control regulations, for issuing credit cards.
e. To disclose information to an appeal, grievance, or formal
complaints examiner; equal employment opportunity investigator;
arbitrator; exclusive representative; or other official engaged in
investigating, or settling a grievance, complaint, or appeal filed by
an employee.
f. To disclose information to officials of labor organizations
recognized under Public Law 95-454, when necessary to their duties of
exclusive representation on personnel policies, practices, and matters
affecting working conditions.
g. To disclose information to a Federal agency for accumulating
reporting data and monitoring the system.
h. To disclose information in the form of listings, reports, and
records of all common carrier transactions including refunds and
adjustments to an agency by the contractor to enable audits of carrier
charges to the Federal government.
i. To appropriate agencies, entities, and persons when (1) The
Agency suspects or has confirmed that the security or confidentiality
of information in the system of records has been compromised; (2) the
Agency has determined that as a result of the suspected or confirmed
compromise there is a risk of harm to economic or property interests,
identity theft or fraud, or harm to the security or integrity of this
system or other systems or programs (whether maintained by GSA or
another agency or entity) that rely upon the compromised information;
and (3) the disclosure made to such agencies, entities, and persons is
reasonably necessary to assist in connection with GSA's efforts to
respond to the suspected or confirmed compromise and prevent, minimize,
or remedy such harm.
j. To a Federal agency in connection with the hiring or retention
of an employee; the issuance of a security clearance; the reporting of
an investigation; the letting of a contract; or the issuance of a
grant, license, or other benefit to the extent that the information is
relevant and necessary to a decision.
k. To the Office of Personnel Management (OPM), the Office of
Management and Budget (OMB), or the Government Accountability Office
(GAO) when the information is required for program evaluation purposes.
l. To an expert, consultant, or contractor of GSA in the
performance of a Federal duty to which the information is relevant.
m. To the National Archives and Records Administration (NARA) for
records management purposes.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF SYSTEM RECORDS:
STORAGE:
Paper records are stored in file folders. Electronic records are
stored within a computer and associated equipment.
RETRIEVABILITY:
Records are filed and retrieved by name, Social Security Number,
and/or credit card number.
SAFEGUARDS:
Paper records are stored in lockable file cabinets or secured
rooms. Electronic records are protected by passwords, access codes, and
entry logs. There is restricted access to credit card account numbers,
and information is released only to authorized users and officials on a
need-to-know basis.
RETENTION AND DISPOSAL:
Records are kept for 3 years and then destroyed, as required by the
General Records Retention Schedules issued by the National Archives and
Records Administration (NARA).
SYSTEM MANAGER AND ADDRESS:
Assistant Commissioner, Office of Travel, Motor Vehicle, and Card
Services (QM), Federal Acquisition Service, General Services
Administration, Crystal Plaza 4, 2200 Crystal Drive, Arlington, VA
22202.
NOTIFICATION PROCEDURE:
Inquiries by individuals should be addressed to the Finance Officer
of the agency for which they traveled.
RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed to the Finance
Officer of the agency for which they traveled. Individuals must furnish
their full name and the authorizing agency and its component to
facilitate the location and identification of their records.
CONTESTING RECORD PROCEDURE:
Individuals wishing to request amendment of their records should
contact the Finance Officer of the agency for which they traveled.
Individuals must furnish their full name and the authorizing agency and
component for which they traveled.
RECORD SOURCE CATEGORIES:
Charge card applications, monthly reports from the contractor,
travel authorizations and vouchers, credit card companies, and data
interchanged between agencies.
[FR Doc. 2013-07669 Filed 4-2-13; 8:45 am]
BILLING CODE 6820-34-P