[Federal Register Volume 78, Number 60 (Thursday, March 28, 2013)]
[Notices]
[Pages 18981-18982]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2013-07249]


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GENERAL SERVICES ADMINISTRATION

[OMB Control No. 3090-0086; Docket 2012-0001; Sequence 18]


General Services Administration Acquisition Regulation; 
Submission for OMB Review; Proposal to Lease Space, GSA Forms 1364A, 
1364A-1, 1364B, 1364C, 1364D

AGENCY: Office of the Chief Acquisition Officer, General Services 
Administration (GSA).

ACTION: Notice of request for comments regarding an extension of an 
information collection requirement for an existing OMB clearance.

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SUMMARY: Under the provisions of the Paperwork Reduction Act, the 
General Services Administration will be submitting to the Office of 
Management and Budget (OMB) a request to review and approve an 
extension of a previously approved information collection requirement 
for Proposal to Lease Space, GSA Form 1364. The approval is requested 
for 5 versions of the form, GSA Forms 1364A, 1364A-1, 1364B, 1364C, and 
1364D. These forms are used to obtain information for offer evaluation 
and lease award purposes regarding property being offered for lease to 
house Federal agencies. This includes financial aspects of offers for 
analysis and negotiation, such as real estate taxes, adjustments for 
vacant space, and offerors' construction overhead fees.

DATES: Submit comments on or before: April 29, 2013.

ADDRESSES: Submit comments identified by Information Collection 3090-
0086, Proposal to Lease Space, GSA Forms 1364A, 1364A-1, 1364B, 1364C 
and 1364D (Not Required by Regulation) by any of the following methods:
     Regulations.gov: http://www.regulations.gov. Submit 
comments via the Federal eRulemaking portal by searching for 
``Information Collection 3090-0086, Proposal to Lease Space'' under the 
heading ``Enter Keyword or ID'' and selecting ``Search''. Select the 
link ``Submit a Comment'' that corresponds with ``Information 
Collection 3090-0086, Proposal to Lease Space''. Follow the 
instructions provided at the ``Submit a Comment'' screen. Please 
include your name, company name (if any), and ``Information Collection 
3090-0086, Proposal to Lease Space'' on your attached document.
     Fax: 202-501-4067.
     Mail: General Services Administration, Regulatory 
Secretariat (MVCB), 1275 First Street, NE., Washington, DC 20417. ATTN: 
Hada Flowers/IC 3090-0086, Proposal to Lease Space.
    Instructions: Please submit comments only and cite Information 
Collection 3090-0086, Proposal to Lease Space, in all correspondence 
related to this collection. All comments received will be posted 
without change to http://www.regulations.gov, including any personal 
and/or business confidential information provided.

FOR FURTHER INFORMATION CONTACT: Ms. Kathy Rifkin, Procurement Analyst, 
General Services Acquisition Policy Division, GSA (816) 823-2170 or via 
email at [email protected].

SUPPLEMENTARY INFORMATION:

A. Purpose

    The General Services Administration (GSA) has various mission 
responsibilities related to the acquisition and provision of real 
property management, and disposal of real and personal property. These 
mission responsibilities generate requirements that are realized 
through the solicitation and award of leasing contracts. Individual 
solicitations and resulting contracts may impose unique information 
collection/reporting requirements on contractors, not required by 
regulation, but necessary to (1) evaluate whether the physical 
attributes of offered properties meet the Government's requirements and 
(2) compare the owner/offeror's price proposal against competing 
offers.
    These Form 1364 versions are products of a GSA Lease Reform 
Initiative to improve the lease acquisition process for GSA, client 
agencies, and the private sector. Process reform over the past 2 years 
has brought reform to GSA leasing by implementing a variety of 
enhancements and improvements to the methods by which GSA procures 
space. As a direct result of the reform, five new lease contract models 
have been developed that are targeted to meet the needs of the national 
leased portfolio. Four of the lease models require offerors to complete 
a GSA Form 1364. The new versions of GSA Form 1364 require the 
submission of information specifically aligned with the leasing models 
and avoid mandating submission of information that is not required for 
use in evaluation and award under each model.
    The Simplified Lease Model uses GSA Forms 1364A and 1364A-1. This 
model obtains a firm, fixed price for rent, which includes the cost of 
tenant improvement construction. Therefore, leases using the Simplified 
model do not include post-award tenant improvement cost information on 
the form. The 1364A includes rental rate components and cost data that 
becomes part of the lease contract and that is necessary to satisfy GSA 
pricing policy requirements.
    The 1364A-1 is a checklist that addresses technical requirements as 
referenced in the Request for Lease Proposals. The 1364A-1 is separate 
from the proposal itself and maintained in the lease file; it does not 
become an exhibit to the lease. The 1364A-1 may contain proprietary 
offeror information that cannot be released under the Freedom of 
Information Act.
    The Streamlined Lease Model uses GSA Form 1364B. The Streamlined 
Lease model is a unique model that was designed to support small to 
mid-size leases up to $500,000 average net annual rent and occupancies 
that fall under Interagency Security Committee Security Levels I, II, 
and III. The Streamlined Lease model is not used for projects requiring 
lease construction or leases employing the best value trade-off 
evaluation process.
    The Standard Lease Model, which relies on an allowance instead of 
firm fixed pricing for initial tenant improvements, uses GSA Form 
1364C.

[[Page 18982]]

The 1364C captures an offeror's proposed interest rate and amortization 
period for the tenant improvements, in addition to the lessor's 
overhead fees.
    The Succeeding and Superseding Lease Model uses GSA Form 1364D. 
These leases are negotiated with the existing lessor after 
advertisements and cost benefit analyses result in a determination that 
such a lease is in the best interests of the government. The form has 
less data input required than for a Standard lease; it also includes 
current rental rate information, supplied by the Government.
    The 1364A-1, 1364B, and 1364C summarize an offeror's technical 
compliance with some important statutory and regulatory requirements to 
make the overall offer process easier for offerors to understand (e.g., 
accessibility and seismic standards, flood plain compliance, asbestos). 
The 1364C also limits the collection of tenant improvement overhead 
fees to the architect/engineering fees and lessor's project management 
fees. A notice was published in the Federal Register at 78 FR 303, on 
January 3, 2013. No comments were received.

B. Annual Reporting Burden

    Respondents: 3565.
    Responses per Respondent: 1.
    Total Responses: 3565.
    Hours per Response: 2.4238 (average).
    Total Burden Hours: 8641.
    Obtaining Copies of Proposals: Requesters may obtain a copy of the 
information collection documents from the General Services 
Administration, Regulatory Secretariat, 1275 First Street NE., 
Washington, DC 20417, telephone (202) 501-4755. Please cite OMB Control 
No. 3090-0086, GSA Form 1364, Proposal to Lease Space, in all 
correspondence.

    Dated: March 20, 2013.
Joseph A. Neurauter,
Director, Office of Acquisition Policy & Senior Procurement Executive 
(MV).
[FR Doc. 2013-07249 Filed 3-27-13; 8:45 am]
BILLING CODE 6820-61-P