[Federal Register Volume 78, Number 59 (Wednesday, March 27, 2013)]
[Notices]
[Pages 18570-18575]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2013-06965]
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DEPARTMENT OF DEFENSE
Department of the Army
[Docket ID USA-2013-0004]
Privacy Act of 1974; System of Records
AGENCY: Department of the Army, DoD.
ACTION: Notice to reinstate five systems of records.
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SUMMARY: The Department of the Army proposes to reinstate five systems
of records to its inventory of record systems to the Privacy Act of
1974 (5 U.S.C. 552a), as amended.
After review, it has been determined that the records covered under
this previously deleted notice (see 77 FR 13571-13573, March 7, 2012)
were erroneously deleted; therefore these notices are being reinstated.
DATES: This proposed action will be effective on April 29, 2013 unless
comments are received which result in a contrary determination.
Comments will be accepted on or before April 26, 2013.
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
Federal Rulemaking Portal: http://www.regulations.gov.
Follow the instructions for submitting comments.
Mail: Federal Docket Management System Office, 4800 Mark Center
Drive, East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-3100.
Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from members of the public is
to make these submissions available for public viewing on the Internet
at http://www.regulations.gov as they are received without change,
including any personal identifiers or contact information.
ADDRESSES: Send comments to Headquarters, Department of the Army,
[[Page 18571]]
Privacy Office, U.S. Army Records Management and Declassification
Agency, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA
22315-3827 or by phone at 703-428-6185.
FOR FURTHER INFORMATION CONTACT: Mr. Leroy Jones, Jr., Department of
the Army, Privacy Office, U.S. Army Records Management and
Declassification Agency, 7701 Telegraph Road, Casey Building, Suite
144, Alexandria, VA 22315-3827 or by phone at 703-428-6185.
SUPPLEMENTARY INFORMATION: The Department of the Army systems of
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the Federal Register and are available
from the address above.
The Department of the Army proposes to reinstate five systems of
records to its inventory of records systems subject to the Privacy Act
of 1974 (5 U.S.C. 552a), as amended. The previous systems of records
notices are being republished in its entirety, below. The reinstatement
is not within the purview of subsection of the Privacy Act of 1974 (5
U.S.C. 552a), as amended, which requires the submission of a new or
altered system report.
Dated: March 21, 2013.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0600-8-104g AHRC
System name:
Career Management Individual and Dual Component Personnel Files.
System location:
U.S. Army Human Resources Command, 200 Stovall Street, Alexandria,
VA 22332-0474. Decentralized segments exist at the General Officer
Management Office, Judge Advocate General's Office, the Chief of
Chaplains Office, and the Medical Service Corps. Official mailing
addresses may be obtained from U.S. Army Human Resources Command.
Dual Component Personnel files are located at the U.S. Army Human
Resources Command, 1 Reserve Way, St. Louis, MO 63132-5200.
Categories of individuals covered by the system:
Active Army members in enlisted grades E-5 through E-9, all warrant
and commission officers. Any reserve or warrant officer on active duty
as a regular Army enlisted; any reserve officer on active duty as a
regular Army warrant officer. All reserve officers, warrant officers,
and enlisted members.
Categories of records in the system:
Name, rank, Social Security Number, basic entry date, promotion
eligibility date; orders; record briefs; statements of preference;
school credit papers; transcripts; details; career personnel actions;
correspondence from individual concerned; original copy of efficiency
report; academic reports; qualification records; appeal actions;
assignment memoranda and requests for orders; memoranda concerning
professional development actions; mandatory removal date;
classification data; general orders concerning service awards; service
agreements; variable incentive pay data; memoranda of interviews;
assignment applications; resumes of qualifications, personal background
and experience supporting service member's desires, nominative action
by career managers; academic reports; copies of admonition/reprimands
imposed under Article 15, UCMJ, letters of appreciation/commendation/
recommendation; reports/letters from accredited educational and
training organizations; and similar documents, records and reports.
Authority for maintenance of the system:
10 U.S.C. 3013, Secretary of the Army; Army Regulation 600-39, Dual
Component Personnel Management Program; Army Regulation 600-8-104,
Military Personnel Information Management/Records; and E.O. 9397 (SSN),
as amended.
Purpose(s):
To manage member's Army career, when they will be considered for
promotion; military education that needs to be completed for
eligibility, including assignments, counseling, and monitoring
professional development.
Specific only to Dual Component members: To make determinations if
officer should be removed for substandard performance of duty; to
advise of eligibility for retirement as either an officer of enlisted
person and to apprise individuals of changes in the reserve program
affecting them.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, as amended, these records contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD Blanket Routine Uses set forth at the beginning of the
Army's compilation of systems of records notices may apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders and on magnetic tapes and electronic
storage media.
Retrievability:
By individual's surname and/or Social Security Number.
Safeguards:
Records are restricted to officially designated individuals in the
performance of their assigned duties. Automated data are stored in
vaults in secure buildings.
Retention and disposal:
Career branch individual files disposition pending until National
Archives and Records Administration is approved, treat as permanent.
Reserve officer career management files are forwarded with the
individual's personnel file when transferred to Army Reserve, entry to
active duty National Guard, Standby or Retired Reserve, however, upon
final separation the records are destroyed.
System manager(s) and address:
Commander, U.S. Army Human Resources Command, 200 Stovall Street,
Alexandria, VA 22332-0474.
Commander, U.S. Army Human Resources Command, 1 Reserve Way, St.
Louis, MO 63132-5200 for Dual Component individuals.
Notification procedure:
Individuals seeking to determine if information about themselves is
contained in this record system should address written inquiries to the
following:
For information concerning general officers: General Officer
Management Office, 200 Army Pentagon, ATTN: Chief of Staff, Washington,
DC 20310-0200.
For information concerning chaplains: Chief of Chaplains, 200 Army
Pentagon, Room 1E417, Washington, DC 20310-0200.
For information concerning officers of The Judge Advocate General
Corps: The Judge Advocate General, 200 Army Pentagon, Washington, DC
20310-0200.
For information pertaining to all other soldiers: Commander, U.S.
Army Human Resources Command, 200 Stovall Street, Alexandria, VA 22332-
0474. Individuals should designate Officer or Enlisted status.
[[Page 18572]]
For information concerning dual component personnel: Commander,
U.S. Army Human Resources Command, 1 Reserve Way, St. Louis, MO 63132-
5200.
Individual should provide the full name, Social Security Number,
service identification number, military occupational specialty,
military status, current home address and telephone number, and
signature.
Record access procedures:
Individuals seeking access to records about themselves contained in
this record system should address written inquiries to the following:
For information concerning general officers: General Officer
Management Office, 200 Army Pentagon, ATTN: Chief of Staff, Washington,
DC 20310-0200.
For information concerning chaplains: Chief of Chaplains, 200 Army
Pentagon, Room 1E417, Washington, DC 20310-0200.
For information concerning officers of The Judge Advocate General
Corps: The Judge Advocate General, 200 Army Pentagon, Washington, DC
20310-0200.
For information pertaining to all other soldiers: Commander, U.S.
Army Human Resources Command, 200 Stovall Street, Alexandria, VA 22332-
0474. Individuals should designate Officer or Enlisted status.
For information concerning dual component personnel: Commander,
U.S. Army Human Resources Command, 1 Reserve Way, St. Louis, MO 63132-
5200 Individual should provide the full name, Social Security Number,
service identification number, military occupational specialty,
military status, current home address and telephone number, and
signature.
Contesting record procedures:
The Army's rules for accessing records and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From the individual; Army records; reports; enlistment,
appointment, or commission related forms pertaining to the service
member having a current active duty status; academic, training, and
qualifications records acquired incident to military service;
correspondence, forms, documents and other related papers originating
in or collected by the military department for management purposes.
Exemptions claimed for the system:
None.
* * * * *
A0600-8-1b AHRC
System name:
Line of Duty Investigations.
System location:
Personnel Plans and Actions Branch, Personnel Service Center at
Army Installations; Army Enlisted Records and Evaluation Center, Fort
Benjamin Harrison, IN 46249-0601; U.S. Army Human Resources Command,
Alexandria, VA 22332-0400; U.S. Army Human Resources Command, 9700 Page
Avenue, St. Louis, MO 63132-5200; National Personnel Records Center
(Military), 9700 Page Avenue, St. Louis, MO 63132-5200; National Guard
Bureau, 5109 Leesburg Pike, Falls Church, VA 22041-3258; and Regional
Support Centers for U.S. Army Reserve. Official mailing addresses are
published as an appendix to the Army's compilation of record systems
notices.
Categories of individuals covered by the system: Active duty, Reserve
and National Guard members who have been injured, diseased or deceased
and who are in a duty status.
Categories of records in the system:
Statement of Medical Examination and Duty Status; Report of
Investigation-Line of Duty and Misconduct Status; approval/disapproval
authority memoranda, and other relevant supporting documents such as
military police reports, accident reports, witness statements, and
appointment instruments, and action on appeals.
Authority for maintenance of the system:
10 U.S.C. 972, Members: Effect of time lost; 10 U.S.C. 1204,
Members, on Active Duty for 30 days or less or on inactive duty
training: retirement; 10 U.S.C. 1207, Disability from intentional
misconduct of willful neglect: separation; 10 U.S.C. 3013, Secretary of
the Army; 37 U.S.C. 802, Forfeiture of pay during absence from duty due
to disease from intemperate use of alcohol or drugs; Army Regulation
600-8-1, Army Casualty Operation/Assistance/Insurance; and E.O.
9397(SSN), as amended.
Purpose(s):
To review facts and circumstances of service member's death, injury
or disease and render decisions having the effect of approving/denying
certain military benefits, pay and allowances.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b)of the Privacy Act of 1974, as amended, these records or
information contained therein may specifically be disclosed outside the
DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
Information may be provided to the Department of Veterans Affairs
for the purpose of determining the service member's entitlement to
benefits.
The DoD Blanket Routine Uses set forth at the beginning of the
Army's compilation of systems of records notices also apply to this
system.
Note: This system of records contains individually identifiable
health information. The DoD Health Information Privacy Regulation
(DoD 6025.18-R) issued pursuant to the Health Insurance Portability
and Accountability Act of 1996, applies to most such health
information. DoD 6025.18-R may place additional procedural
requirements on the uses and disclosures of such information beyond
those found in the Privacy Act of 1974 or mentioned in this system
of records notice.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders, microfiche and electronic storage
media.
Retrievability:
By Social Security number and by service member's surname.
Safeguards:
Paper records in file folders are maintained in file cabinets
accessible only to authorized personnel in the performance of their
duties. Electronic storage media accessible to authorized personnel
with password capability.
Retention and disposal:
Documents related to determining line of duty status and incident
investigation concerning individual Army members are maintained for 5
years then destroyed.
System manager(s) and address:
Commander, U.S. Army Human Resources Command, 200 Stovall Street,
Alexandria, VA 22332-0400.
Notification procedure:
Individuals seeking to determine if information about themselves is
contained in this record system should address written inquiries to the
Commander, U.S. Army Enlisted Records and Evaluation Center, Fort
[[Page 18573]]
Benjamin Harrison, IN 46249-0601 (For enlisted personnel on active
duty); Commander, U.S. Army Human Resources Command, Alexandria, VA
22332-0400 (For officers on active duty); Commander, U.S. Army Human
Resources Command, 9700 Page Avenue, St. Louis, MO 63132-5200 (For Army
reserve personnel); National Personnel Records Center (Military), 9700
Page Avenue, St. Louis, MO 63132-5200 (For separated enlisted and
officer personnel); National Guard Bureau, 5109 Leesburg Pike, Falls
Church, VA 22041-3258 (For full-time National Guard Duty under 32
U.S.C., those in federalized status, or those attending active Army
service school).
Individuals should provide the full name, Social Security Number,
present address, and signature.
Record access procedures:
Individuals seeking access to records about themselves contained in
this record system should address written inquiries to the Commander,
U.S. Army Enlisted Records and Evaluation Center, Fort Benjamin
Harrison, IN 46249-0601 (For enlisted personnel on active duty);
Commander, U.S. Army Human Resources Command, Alexandria, VA 22332-0400
(For officers on active duty); Commander, U.S. Army Human Resources
Command, 9700 Page Avenue, St. Louis, MO 63132-5200 (For Army reserve
personnel); National Personnel Records Center (Military), 9700 Page
Avenue, St. Louis, MO 63132-5200 (For separated enlisted and officer
personnel); National Guard Bureau, 5109 Leesburg Pike, Falls Church, VA
22041-3258 (For full-time National Guard Duty under 32 U.S.C., those in
federalized status, or those attending active Army service school).
Individuals should provide the full name, Social Security Number,
present address, and signature.
Contesting record procedures:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Appeals of determinations by authority of the Secretary of the Army
are governed by AR 600-8-1, Army Casualty and Memorial Affairs and Line
of Duty Investigations; collateral review of decided cases is limited
to questions of completeness of the records of such determinations.
Record source categories:
From the individual, medical records, service member's commander,
official Army records and reports, witness statements, civilian and
military law enforcement agencies.
Exemptions claimed for the system:
None.
* * * * *
A0065 AHRC
System name:
Postal and Mail Service System.
System location:
Postal facilities at Army headquarters offices, commands, and
installations. Official mailing addresses are published as an appendix
to the Army's compilation of systems of records notices.
Categories of individuals covered by the system:
Persons designated as postal clerks; military and civilian
personnel assigned/attached to Army installations who require mail
handling service.
Categories of records in the system:
Designating Army postal clerks/NCO's/supervisors/orderlies (DD Form
285); locator cards (DA Form 3955) comprising a directory of
individuals assigned, en route, and/or departing given installation,
showing individual's full name, grade, current mailing address, date of
assignment/detachment, and Social Security Number.
Authority for maintenance of the system:
10 U.S.C. 3013, Secretary of the Army; DoD 4525.6-M, DoD Postal
Manual; and E.O. 9397 (SSN), as amended.
Purpose(s):
To designate persons authorized to perform Army postal functions;
to maintain current addresses of persons arriving/departing units for
the purpose of handling personal mail.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b)of the Privacy Act of 1974, as amended, these records contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
Information may be disclosed to the U.S. Postal Service.
The DoD Blanket Routine Uses set forth at the beginning of the
Army's compilation of systems of records notices may apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records, microfiche and electronic storage media.
Retrievability:
By individual's surname and/or Social Security Number.
Safeguards:
Records are located in secured buildings, accessible only to
designated persons having an official need for the information.
Electronic information is password controlled.
Retention and disposal:
Documents designating postal personnel are destroyed two years from
the termination/revocation date of designation. Directory locator cards
(DA Form 3955) are retained for 12 months after member's departure from
unit and then destroyed.
System manager(s) and address:
Commander, U.S. Army Human Resources Command, ATTN: AHRC-PDO-IP,
Army Postal Officer, 200 Stovall Street, Alexandria, VA 22332-0474.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Installation Postal Director at the unit where assigned or
employed.
Individual should provide the full name, Social Security Number,
current address, and signature to assist in locating the Records.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Installation Postal Director at the unit where assigned or employed.
Individual should provide the full name, Social Security Number,
current address, and signature to assist in locating the records.
Personal visits may be made; individual must furnish proof of identity.
Contesting record procedures:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From the individual, unit commanders and Army postal officers.
[[Page 18574]]
Exemptions claimed for the system:
None.
* * * * *
A0600-8-1a AHRC
System name:
Emergency Data Files.
System location:
U.S. Army Human Resources Command, Alexandria, VA 22332-0400. Copy
of Record of Emergency Data (DD Form 93) exists in soldier's field
Military Personnel Records Jacket (MPRJ).
Categories of individuals covered by the system:
All military personnel on active duty.
Categories of records in the system:
File contains DD Form 93, Record of Emergency Data. Document
reflects the service member's name; Social Security Number; spouse and
children's names and current address; persons to be and not to be
notified in the event of death or injury; information on wills,
insurance, and other such information; and designation of beneficiaries
for certain benefits.
Authority for maintenance of the system:
10 U.S.C. 3013, Secretary of the Army and E.O. 9397 (SSN), as
amended.
Purpose(s):
To document names and addresses of person(s) to be notified in
emergency situations; to determine lawful disposition of service
member's pay and allowances when that member is missing, captured, or
becomes a casualty.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, as amended, these records contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD Blanket Routine Uses set forth at the beginning of the
Army's compilation of systems of records notices may apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Machine processed card in vertical file; paper copy in MPRJ.
Retrievability:
Card is retrieved by Social Security Number; paper copy in MPRJ is
retrieved by soldier's surname.
Safeguards:
Building employs security guards; the office in which record is
located is in operation 24 hours a day, 7 days a week. Records are
accessible only to authorized personnel.
Retention and disposal:
The Emergency Data Card is retained until individual separates from
the Army; then destroyed. Copy in the MPRJ is retired with the MPRJ. If
individual dies, the form becomes part of the casualty case file which
is retired upon completion to the National Personnel Records Center
(Military), St. Louis, MO 63132-5200.
System manager(s) and address:
Commander, U.S. Army Human Resources Command, 200 Stovall Street,
Alexandria, VA 22332-0400.
Notification procedure:
Individuals seeking to determine if information about themselves is
contained in this record system should address written inquiries to the
Commander, U.S. Army Human Resources Command, ATTN: AHRC-PEC,
Alexandria, VA 22332-0400.
Individual should provide the full name and other information that
can be verified from the file.
Record access procedures:
Individuals seeking access to records about themselves contained in
this record system should address written inquiries to the Commander,
U.S. Army Human Resources Command, ATTN: AHRC-PEC, Alexandria, VA
22332-0400.
Individual should provide the full name and other information that
can be verified from the file.
Contesting record procedures:
The Army's rules for contesting contents and appealing initial
agency determinations are contained in Army Regulation 340-21; 32 CFR
part 505; or may be obtained from the system manager.
Record source categories:
Service member.
Exemptions claimed for the system:
None.
* * * * *
A0600-8-14 AHRC
System name:
Uniformed Services Identification Card.
System location:
Headquarters, Department of the Army, Major Army commands, staff
and field operating agencies, installations and activities, Army-wide.
Official mailing addresses are published as an appendix to the Army's
compilation of systems of records notices.
Categories of individuals covered by the system:
Active duty, Reserve, National Guard and retired members of the
uniformed services and their family members; Department of the Army
civilian employees assigned overseas or residing on a military
installation within the United States and their authorized family
members; eligible foreign military personnel and their family members;
civilian employees under contract with the Department of Defense,
Uniformed Services and other government agencies and their authorized
family members; Red Cross personnel authorized by the Geneva Convention
to accompany the Armed Forces; as well as other civilian and uniformed
service members found eligible in accordance with eligibility
requirements.
Categories of records in the system:
Application for a Uniformed Services Identification Card/DEERS
Enrollment, service members name, Social Security Number, unit address
and phone number, date of birth, age, blood type, marital status,
family member's name, age, home address and phone number.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations, 10 U.S.C. 3013, Secretary
of the Army; Army Regulation 600-8-14, Identification Cards for Members
of The Uniformed Services, Their Family Members, and Other Eligible
Personnel; and E.O. 9397 (SSN), as amended.
Purpose(s):
Provide a record of identification cards issued and DEERS
enrollment to ensure positive identification of personnel authorized
privileges and service on military installations and/or activities.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, as amended, these records contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
[[Page 18575]]
The DoD Blanket Routine Use set forth at the beginning of the
Army's compilation of systems of records notices may apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders; magnetic tapes; discs; cassettes;
computer printouts, and microfiche.
Retrievability:
By service members' name and Social Security Number; by applicant's
name and Social Security Number.
Safeguards:
Records are maintained in secured buildings and are accessed only
by authorized personnel who are trained and cleared for access, in the
performance of their duties. Established procedures for the control of
computer access are in place and periodically reviewed and updated to
prevent unwarranted access.
Retention and disposal:
Applications for military identification cards are destroyed after
1 year. Uniformed services identification cards are destroyed when no
longer needed for current operations. Registers are destroyed after 5
years, unless they are bound which are maintained for 5 years after
last entry then destroyed.
Uniformed Services identification cards for family members and
other eligible personnel are destroyed when voided, replaced or is no
longer valid (has expired).
System manager(s) and address:
Commander, U.S. Army Human Resources Command, 200 Stovall Street,
Alexandria, VA 22332-0400.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the issuing office where the individual obtained the identification
card or to the system manager.
Individual should provide the full name, number of the
identification card, current address, and signature.
Record access procedures:
Individuals seeking access to records about themselves contained in
this record system should address written inquiries to the issuing
officer at the appropriate installation.
Individual should provide the full name, number of the
identification card, current address, and signature.
Contesting record procedures:
The Army rules for accessing records, and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From the individual, Army records and reports.
Exemptions claimed for the system:
None.
[FR Doc. 2013-06965 Filed 3-26-13; 8:45 am]
BILLING CODE 3710-08-P