[Federal Register Volume 78, Number 59 (Wednesday, March 27, 2013)]
[Notices]
[Pages 18565-18570]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2013-06964]


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DEPARTMENT OF DEFENSE

Department of the Army

[Docket ID USA-2013-0005]


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to reinstate seven systems of records.

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SUMMARY: The Department of the Army proposes to reinstate seven systems 
of records in its inventory of record systems to the Privacy Act of 
1974 (5 U.S.C. 552a), as amended. After review, it has been determined 
that the records covered under these previously deleted notices (see 77 
FR 13573-13574), March 7, 2012) were erroneously deleted; therefore 
these notices are being reinstated.

DATES: This proposed action will be effective on April 29, 2013 unless 
comments are received which result in a contrary determination. 
Comments will be accepted on or before April 26, 2013.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
     Federal Rulemaking Portal: http://www.regulations.gov.
    Follow the instructions for submitting comments.
     Mail: Federal Docket Management System Office, 4800 Mark 
Center Drive, East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-
3100.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

ADDRESSES: Send comments to Headquarters, Department of the Army, 
Privacy Office, U.S. Army Records Management and Declassification 
Agency, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 
22315-3827 or by phone at 703-428-6185.

FOR FURTHER INFORMATION CONTACT: Mr. Leroy Jones, Jr., Department of 
the Army, Privacy Office, U.S. Army Records Management and 
Declassification Agency, 7701 Telegraph Road, Casey Building, Suite 
144, Alexandria, VA 22315-3827 or by phone at 703-428-6185.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The Department of the Army proposes to reinstate seven systems of 
records to its inventory of records systems subject to the Privacy Act 
of 1974 (5 U.S.C. 552a), as amended. The previous systems of records 
notices are being republished in its entirety, below. The reinstatement 
is not within the purview of subsection of the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, which requires the submission of a new or 
altered system report.

    Dated: March 21, 2013.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0600o AHRC

System name:
    Army Career and Alumni Program (ACAP XXI).

System location:
    Primary location: Headquarters, U.S. Army Human Resources Command, 
ATTN: AHRC-PDT-O, 200 Stovall Street, Alexandria, VA 22332-0476. 
Secondary locations: Army Career and Alumni Program Centers. A complete 
list of ACAP centers may be obtained by writing to the system manager.

Categories of individuals covered by the system:
    Department of Defense military personnel (Active/reserve duty) and 
their spouses; U.S. Coast Guard personnel and their spouses; Department 
of Defense civilian employees and their spouses; U.S. Army National 
Guard personnel and their spouses; DoD personnel who retired no earlier 
than ninety (90) days prior to the date they requested ACAP services; 
and widows and widowers of deceased active duty military personnel.

Categories of records in the system:
    Files contain individual's name, home address, Social Security 
Number, date of birth, job qualifications, DD Form 2648 (Pre-Separation 
Counseling Checklist), and similar or pre-separation/transition 
counseling related documents.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 3013, Secretary 
of the Army, 10 U.S.C., Chapter 58; DoD Directive 1332.35; and E.O. 
9397 (SSN), as amended.

[[Page 18566]]

Purpose(s):
    To provide transition planning/counseling for individuals so that 
they may re-enter the civilian job market.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, as amended, these records contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD Blanket Routine Uses set forth at the beginning of the 
Army's compilation of systems of records notices may apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Information is stored electronically on computers and on paper in 
file folders.

Retrievability:
    By name or Social Security Number.

Safeguards:
    All records are maintained in secured areas, accessible only to 
designated personnel whose official duties require they have access. 
The personal computer system can only be accessed through a system of 
passwords known only to the individual and the system administrator/
supervisor. Paper files are secured in locked file cabinets. The areas 
where the personal computer and paper files are located are secured 
after duty hours in locked buildings.

Retention and disposal:
    Records are deleted after 90 days inactivity for individual 
personnel records.

System manager(s) and address:
    Commander, U.S. Army Human Resources Command, ATTN: AHRC-PDT-O, 200 
Stovall Street, Alexandria, VA 22332-0476.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in the system should address written inquiries 
to the Director of the ACAP Center where transition assistance was 
obtained or contact the system manager.
    Requesting individual must submit full name and Social Security 
Number.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system should address written inquiries to the Director of the 
ACAP Center where transition assistance was obtained or contact the 
system manager. Requesting individual must submit full name and Social 
Security Number.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual, Army records and reports, and the U.S. Coast 
Guard records.

Exemptions claimed for the system:
    None.
* * * * *
A0601-100 AHRC

System name:
    Officer Appointment Files.

System location:
    Commander, U.S. Army Human Resources Command, Chief, Officer 
Records Branch, 200 Stovall Street, Alexandria, VA 22332-0400.
    Secondary locations: Army installations and commands. Official 
mailing addresses are published as an appendix to the Army's 
compilation of record systems notices.

Categories of individuals covered by the system:
    Applicants for appointment in the U.S. Army or U.S. Army Reserves.

Categories of records in the system:
    Individual applications for appointment as a warrant or 
commissioned officer, evaluation reports, supplemental information 
regarding qualifications, notification of acceptance/rejection and 
similar relevant documents and reports.

Authority for maintenance of the system:
    10 U.S.C. 3013, Secretary of the Army; Army Regulation 601-100, 
Appointment of Commissioned and Warrant Officers in the Regular Army; 
and E.O. 9397 (SSN), as amended.

Purpose(s):
    To determine acceptability of applicants into the Army officer 
ranks.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, as amended, these records contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD Blanket Routine Uses set forth at the beginning of the 
Army's compilation of systems of records notices may apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders stored in file cabinets on microfiche 
and electronic storage media.

Retrievability:
    By individual's surname and Social Security Number.

Safeguards:
    Records are maintained in secured areas and secured buildings 
accessible only to designated individuals having official need thereof 
in the performance of their duties.

Retention and disposal:
    Inquiry and eligibility files retain and destroy after 2 years. 
Appointment application records destroy after 1 year. Appointment 
selection board records retain for 3 years then destroy. Appointment 
lists retain and destroy after 2 years.

System manager(s) and address:
    Commander, U.S. Army Human Resources Command, Officer Records 
Branch, 200 Stovall Street, Alexandria, VA 22332-0400.

Notification procedure:
    Individuals seeking to determine if information about themselves is 
contained in this record system should address written inquiries to the 
Army installation in which application was sent or to the Commander, 
U.S. Army Human Resources Command, Officer Records Branch, 200 Stovall 
Street, Alexandria, VA 22332-0400. Individual should provide the full 
name, Social Security Number, date of application, place to which sent, 
and any other information that will assist in locating the record.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this record system should address written inquiries to the Army 
installation in which application was sent or to the Commander, U.S. 
Army Human Resources Command, Officer Records Branch, 200 Stovall 
Street, Alexandria, VA 22332-0400.

[[Page 18567]]

    Individual should provide the full name, Social Security Number, 
date of application, place to which sent, and any other information 
that will assist in locating the record.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual; extracts from personnel records; forms, 
documents, and related papers originated by or received in Army 
offices.

Exemptions claimed for the system:
    None.
* * * * *
A0601-280a AHRC

System name:
    Qualitative Management Program Appeal File.

System location:
    Active Duty Army and Active Army Reserve records are located at 
U.S. Army Enlisted Records and Evaluation Center, 8899 East 56th 
Street, Indianapolis, IN 46249-5301. Active National Guard Reserve 
records are located at the Commander, U.S. Army Human Resources 
Command, 1 Reserve Way, St. Louis, MO 63132-5200.

Categories of individuals covered by the system:
    Active Duty Army, full time Active National Guard Reserve and 
Active Army Reserve enlisted members in the grades of E-6 through E-9 
who have appealed a bar to reenlistment.

Categories of records in the system:
    File contains name, Social Security Number, pay grade, date of 
rank, basic active service date, estimated termination of service, 
primary and secondary military occupational specialties, bar to 
reenlistment letter/memorandum, appeal to bar to reenlistment and 
associated documentation, final determination of appeal by Reenlistment 
Appeals Board, enlisted efficiency reports, selected data elements 
pertaining to service record of appellant and similar relevant 
documents.

Authority for maintenance of the system:
    10 U.S.C. 3013, Secretary of the Army; Army Regulation 635-200, 
Personnel Separation/Enlisted Personnel; Army Regulation 601-280, Army 
Retention Program; E.O. 9397 (SSN), as amended.

Purpose(s):
    Records in this system are used for the management of personnel and 
manpower in order to deny continued service to non-productive enlisted 
soldiers and retain quality enlisted soldiers in the Army and to 
encourage soldiers to maintain eligibility for further service. Records 
in this system are used for the management of personnel, year group, 
and manpower, in order to retain quality soldiers in the Army.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, as amended, these records contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD Blanket Routine Uses set forth at the beginning of the 
Army's compilation of systems of records notices may apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders and electronic storage media.

Retrievability:
    By individual's name and Social Security Number.

Safeguards:
    Records are protected by physical security devices, guards, and 
personnel clearances for individuals working with the system.

Retention and disposal:
    Approved certificate to bar reenlistment and approved 
recommendation to withdraw bar to reenlistment are filed in permanent 
section of the Military Personnel Records Jacket in accordance with 
prescribed regulations. Bar to reenlistment certificates for which 
total withdrawal has been approved are removed from the Military 
Personnel Records Jacket and destroyed. Documents used to determine 
reenlistment eligibility including entries transferred from personnel 
records, remarks by commander, additional documentation of interviews 
and similar information is forwarded with Military Personnel Records 
Jacket in accordance with prescribed regulations, destroy on 
reenlistment of individual.

System manager(s) and address:
    Commander, U.S. Army Enlisted Records and Evaluation Center, 8899 
East 56th Street, Indianapolis, IN 46249-5301 for matters concerning 
Active Duty Army and Active Army Reserve Commander, U.S. Army Human 
Resources Command, 1 Reserve Way, St. Louis, MO 63132-5200 for matters 
concerning Active National Guard Reserve.

Notification procedure:
    Individuals seeking to determine if information about themselves is 
contained in this record system should address written inquiries to the 
Commander, U.S. Army Enlisted Records and Evaluation Center, 8899 East 
56th Street, Indianapolis, IN 46249-5301 for matters concerning Active 
Duty Army and Active Army Reserve; and to the Commander, U.S. Army 
Human Resources Command, 1 Reserve Way, St. Louis, MO 63132-5200 for 
matters concerning Active National Guard Reserve.
    Individual should provide the full name, Social Security Number, 
grade, and current address.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this record system should address written inquiries to the Commander, 
U.S. Army Enlisted Records and Evaluation Center, 8899 East 56th 
Street, Indianapolis, IN 46249-5301 for matters concerning Active Duty 
Army and Active Army Reserve; and to the Commander, U.S. Army Human 
Resources Command, 1 Reserve Way, St. Louis, MO 63132-5200 for matters 
concerning Active National Guard Reserve.

Individual should provide the full name, Social Security Number, grade, 
and current address.
Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From Army records and reports; from appellant.

Exemptions claimed for the system:
    None.
* * * * *
A0601-280b AHRC

System name:
    Selective Reenlistment Bonus.

[[Page 18568]]

System location:
    U.S. Army Human Resources Command, Selective Reenlistment Bonus 
Manager, 2461 Eisenhower Avenue, Alexandria, VA 22332-0451.

Categories of individuals covered by the system:
    Enlisted soldiers in grades E-1 through E-9 who have submitted a 
request for a selective reenlistment bonus.

Categories of records in the system:
    Name, Social Security Number, grade, Military Occupational 
Specialty, documentation substantiating request for accelerated 
payment, advisory recommendation for Army Board for Correction of 
Military Records consideration, and similar relevant documentation.

Authority for maintenance of the system:
    10 U.S.C. 3013, Secretary of the Army; Army Regulation 601-280, 
Army Retention Program; and E.O. 9397 (SSN), as amended.

Purpose(s):
    To determine service member's qualification for selective 
reenlistment bonuses.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, as amended, these records contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD Blanket Routine Uses set forth at the beginning of the 
Army's compilation of systems of records notices may apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders and electronic storage media.

Retrievability:
    By individual's surname and fiscal year.

Safeguards:
    Records are maintained in areas accessible only to authorized 
personnel within the performance of their duties. Records are in a 
secured office within a secured building.

Retention and disposal:
    Records are destroyed upon reenlistment of individual.

System manager(s) and address:
    Commander, U.S. Army Human Resources Command, Selective 
Reenlistment Bonus Manager, 2461 Eisenhower Avenue, Alexandria, VA 
22331-0451.

Notification procedure:
    Individuals seeking to determine if information about themselves is 
contained in this record system should address written inquiries to the 
Commander, U.S. Army Human Resources Command, Selective Reenlistment 
Bonus Manager, 2461 Eisenhower Avenue, Alexandria, VA 22331-0451. 
Individual should provide the full name, Social Security Number, and 
current address.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this record system should address written inquiries to the Commander, 
U.S. Army Human Resources Command, Selective Reenlistment Bonus 
Manager, 2461 Eisenhower Avenue, Alexandria, VA 22331-0451.
    Individual should provide the full name, Social Security Number, 
and current address.

Contesting record procedures:
    The Army's rule for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual, personnel records, other Army records and 
reports.

Exemptions claimed for the system:
    None.
* * * * *
A0608 AHRC

System name:
    Personal Affairs Files.

System location:
    Decentralized to major commands, installations, and activities. 
Official mailing addresses are published as an appendix to the Army's 
compilation of record systems notices.
    Categories of individuals covered by the system: Army officers, 
warrant officers, and enlisted personnel on active duty.

Categories of records in the system:
    Third party inquiries pertaining to such matters as dependent 
assistance, indebtedness, non-support, paternity claims, and marriage 
in overseas areas.

Authority for maintenance of the system:
    10 U.S.C. 3013, Secretary of the Army.

Purpose(s):
    To review and answer inquiries concerning personal affairs of 
service members; e.g., dependent assistance, indebtedness, non-support, 
paternity claims, marriage in overseas areas, and similar matters that 
originate from third parties.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, as amended, these records or 
information contained therein may specifically be disclosed outside the 
DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD Blanket Routine Uses set forth at the beginning of the 
Army's compilation of systems of records notices may apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders.

Retrievability:
    By service member's surname.

Safeguards:
    Records are available only to designated persons having official 
need therefore in the performance of their duties. Records are kept in 
secure office areas.

Retention and disposal:
    Retained for 2 years.

System manager(s) and address:
    Commander, U.S. Army Human Resources Command, ATTN: AHRC-PDO-IP, 
200 Stovall Street, Alexandria, VA 22332-0474.

Notification procedure:
    Individuals seeking to determine if information about themselves is 
contained in this record system should address written inquiries to the 
command/installation/activity where they believe inquiry was sent.
    Individual should provide the full name, current address and 
telephone number, and sufficient details to permit locating the record.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this record system should address written inquiries to the command/
installation/

[[Page 18569]]

activity where they believe inquiry was sent.
    Individual should provide the full name, current address and 
telephone number, and sufficient details to permit locating the record.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From third parties, official Army records.

Exemptions claimed for the system:
    None.
* * * * *
A0635-40 AHRC

System name:
    Temporary Disability Retirement Master List (TDRL).

System location:
    Primary location: Chief, U.S. Army Physical Disability Agency, 
Walter Reed Army Medical Center, 6900 Georgia Avenue NW., Building 7, 
Washington, DC 20307-5001.
    Secondary location: Defense Finance and Accounting Service, 8899 
East 56th Street, Indianapolis, IN 46249-5000.

Categories of individuals covered by the system:
    Army personnel who are on temporary disability retirement.

Categories of records in the system:
    File contains, Social Security Number, name, address, Department of 
Army special order number, percentage of disability, doctor code, re-
examination date, date placed on TDRL, hospital code, travel code, Army 
component, pay termination code, requirement for board code, record 
control number, hospital name and address.

Authority for maintenance of the system:
    10 U.S.C. 1376, Temporary Disability Retired Lists; 10 U.S.C. 3013, 
Secretary of the Army; Army Regulation 635-40, Physical Evaluation for 
Retention, Retirement of Separation; and E.O. 9397 (SSN), as amended.

Purpose(s):
    To coordinate with medical treatment facilities for scheduling 
medical examinations; to issue travel orders for individual to report 
to medical treatment facility for annual medical examination; to 
determine individual's status by the end of the fifth year of being on 
the TDRL, i.e., whether individual is to be permanently retired for 
disability, or returned to duty.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, as amended, these records contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the Department of Veterans Affairs to facilitate claims for 
veteran disability benefits.
    The DoD Blanket Routine Uses set forth at the beginning of the 
Army's compilation of systems of records notices may apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in medical treatment facilities; magnetic tape, disc.

Retrievability:
    By name, Social Security Number and date.

Safeguards:
    Access to all records is restricted to individuals having need 
therefore in the performance of duties. Automated media are further 
protected by authorized password for system, controlled access to 
operation rooms and controlled output distribution. Records are 
retained in secure offices within secure buildings.

Retention and disposal:
    Information is maintained for 3 years after the member is found 
physically fit, separates or retires.

System manager(s) and address:
    Chief, U.S. Army Physical Disability Agency, Walter Reed Army 
Medical Center, 6900 Georgia Avenue NW., Building 7, Washington, DC 
20307-5001.

Notification procedure:
    Individuals seeking to determine if information about themselves is 
contained in this record system should address written inquiries to the 
Chief, U.S. Army Physical Disability Agency, Walter Reed Army Medical 
Center, 6900 Georgia Avenue NW., Building 7, Washington, DC 20307-5001.
    Individual should provide the full name, Social Security Number, 
current address and telephone number, and signature.
    Inquiries are restricted to issues relating to the Temporary 
Disability Retirement List only; issues of pay must be made at the 
Defense Finance and Accounting Service, 8899 East 56th Street, 
Indianapolis, IN 46249-5000.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this record system should address written inquiries to the Chief, U.S. 
Army Physical Disability Agency, Walter Reed Army Medical Center, 6900 
Georgia Avenue NW., Building 7, Washington, DC 20307-5001.
    Individual should provide the full name, Social Security Number, 
current address and telephone number, and signature.
    Inquiries are restricted to issues relating to the Temporary 
Disability Retirement List only; issues of pay must be made at the 
Defense Finance and Accounting Service, 8899 East 56th Street, 
Indianapolis, IN 46249-5000.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual, medical treatment facilities, and other Army 
records and reports.

Exemptions claimed for the system:
    None.
* * * * *
A0635-200 AHRC

System name:
    Separations: Administrative Board Proceedings.

System location:
    U.S. Army Human Resources Command, ATTN: AHRC-PDT-P, 200 Stovall 
Street, Alexandria, VA 22332-0478. Segments exist at Major Army 
Commands and subordinate commands, field operating agencies, and 
activities exercising general courts-martial jurisdiction. Official 
mailing addresses are published as an appendix to the Army's 
compilation of record systems notices.

Categories of individuals covered by the system:
    Military members on whom allegations of defective enlistment/
agreement/fraudulent entry/alcohol or other drug abuse rehabilitation 
failure/unsatisfactory performance/misconduct/

[[Page 18570]]

homosexuality under the provisions of Chapters 7, 9, 13, 14, or 15 of 
Army Regulation 635-200, Enlisted Personnel, result in administrative 
board proceedings.

Categories of records in the system:
    Notice to service member of allegations on which proposed 
separation from the Army is based; supporting documentation; DA Form 
2627, Records of Proceedings under Article 15, UCMJ; DD Form 493, 
Extract of Military Records of Previous Convictions; medical 
evaluations; military occupational specialty evaluation and aptitude 
scores; member's statements, testimony, witness statements, affidavits, 
rights waiver record; hearing transcript; board findings and 
recommendations for separation or retention; final action.

Authority for maintenance of the system:
    10 U.S.C. 1169, Regular enlisted members; limitations on discharge, 
10 U.S.C. 3013, Secretary of the Army; 42 U.S.C. 10606 et seq.; DoD 
Directive 1030.1, Victim and Witness Assistance; and E.O. 9397 (SSN), 
as amended.

Purpose(s):
    Information is used by processing activities and the approval 
authority to determine if the member meets the requirements for 
retention or separation.

Routine uses of records maintained in the system including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, as amended, these records contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To victims and witnesses of a crime for purposes of providing 
information, consistent with the requirements of the Victim and Witness 
Assistance Program, regarding the investigation and disposition of an 
offense.
    The DoD Blanket Routine Uses set forth at the beginning of the 
Army's compilation of systems of records notices may apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders and electronic storage media.

Retrievability:
    By individual's surname or Social Security Number.

Safeguards:
    Records are accessed only by designated persons having official 
need; in locked cabinets, in locked rooms within secure buildings.

Retention and disposal:
    The original of board proceedings becomes a permanent part of the 
member's Official Military Personnel Record. When separation is 
ordered, a copy is sent to member's commander where it is retained for 
two years before being destroyed. When separation is not ordered, board 
proceedings are filed at the headquarters of the separation authority 
for two years, then destroyed. A copy of board proceedings in cases 
where the final authority is the U.S. Army Human Resources Command, 
pursuant to Army Regulation 635-200, is retained by that headquarters 
(AHRC-PDT) for one year following decision.

System manager(s) and address:
    Commander, U.S. Army Human Resources Command, ATTN: AHRC-PDT-P, 200 
Stovall Street, Alexandria, VA 22332-0478.

Notification procedure:
    Individuals seeking to determine if information about themselves is 
contained in this record system should address written inquiries to the 
commander of the installation where administrative board convened or to 
the Commander, U.S. Army Human Resources Command, ATTN: AHRC-PDT-P, 200 
Stovall Street, Alexandria, VA 22332-0478.
    Individual should provide the full name, details concerning the 
proposed or actual separation action to include location and date, and 
signature.

Record access procedures:
    If individual has been separated from the Army, address written 
inquiries to the National Personnel Records Center, General Services 
Administration, 9700 Page Avenue, St. Louis, MO 63132-5200: proceedings 
will be part of the Official Military Personnel Record.
    If member is on active duty, address written inquiries to the 
commander of the installation where administrative board convened.
    Individual should provide the full name, details concerning the 
proposed or actual separation action to include location and date, and 
signature.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual; individual's commander; Army personnel, 
medical, and/or investigative records; witnesses; the Administrative 
Separation Board; federal, state, local, and/or foreign law enforcement 
agencies.

Exemptions claimed for the system:
    None.
[FR Doc. 2013-06964 Filed 3-26-13; 8:45 am]
BILLING CODE 5001-06-P