[Federal Register Volume 78, Number 43 (Tuesday, March 5, 2013)]
[Notices]
[Pages 14275-14276]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2013-05047]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID DoD-2013-OS-0033]


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary of Defense, DoD.

ACTION: Notice to add a New System of Records.

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SUMMARY: The Office of the Secretary of Defense proposes to add a new 
system of records in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective on April 5, 2013 unless 
comments are received which result in a contrary determination. 
Comments will be accepted on or before April 4, 2013.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: http://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Federal Docket Management System Office, 4800 Mark Center 
Drive, East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-3100.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard, Chief, OSD/JS 
Privacy Office, Freedom of Information Directorate, Washington 
Headquarters Service, 1155 Defense Pentagon, Washington, DC 20301-1155, 
or by phone at (571) 372-0461.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address in FOR FURTHER INFORMATION CONTACT. 
The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on February 21, 2013, to 
the House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: February 28, 2013.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DWHS C01

System name:
    Enterprise Support Portal (ESP).

System location:
    Washington Headquarters Service, Enterprise Information Technology 
Services Directorate, 1155 Defense Pentagon, Room 3B957, Washington, DC 
20301-1155.

Categories of individuals covered by the system:
    Military personnel, DoD civilian employees and contractor employees 
assigned to the Office of the Secretary of Defense (OSD), the Pentagon 
Force Protection Agency (PFPA), or Washington Headquarters Services 
(WHS).

Categories of records in the system:
    Full name, DoD ID number, work contact information (phone number, 
DoD email address, and physical location), alternate worksite address, 
alternate worksite telephone number, and alternate worksite email 
address. Copies of network acceptable use agreements, existence/non-
existence of work related reportable items (e.g., issuance of parking 
passes, passports, Blackberries, laptops).

Authority for maintenance of the system:
    10 U.S.C. 113, Secretary of Defense; DoD Directive 5105.53, 
Director of Administration and Management; and DoD Directive 5110.4, 
Washington Headquarters Services.

[[Page 14276]]

Purpose(s):
    To assist OSD Components in organizational management tasks, 
manpower-related tasks, and general administrative tasks related to 
employees by retrieving information from the authoritative sources and 
storing administrative information within the Enterprise Support 
Portal. To process network/system account requests, IT service/helpdesk 
requests, and facilities requests.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, as amended, the records contain 
herein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD Blanket Routine Uses set forth at the beginning of the 
Office of the Secretary of Defense (OSD) systems of records notices may 
apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic storage media.

Retrievability:
    Name and/or DoD ID number.

Safeguards:
    Records are maintained in a controlled area accessible only to 
authorized personnel. Entry is restricted to personnel with a valid 
requirement and authorization to enter. Physical access is restricted 
by the use of locks, guards and administrative procedures. Access to 
personally identifiable information is role based and restricted to 
those who require the records in the performance of their official 
duties. Access is further restricted by the use of system permissions 
and Common Access Cards (CAC). All individuals granted access to this 
system must receive annual Information Assurance and Privacy Act 
training.

Retention and disposal:
    Records are destroyed three years after departure of the 
individual.

System manager and address:
    Manager, Enterprise System Portal, Washington Headquarters 
Services, 1235 S. Clark Street, Suite 920, Arlington, VA 22202-4366.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Manager, Enterprise System Portal, Washington 
Headquarters Services, 1235 S. Clark Street, Suite 920, Arlington, VA 
22202-4366.
    Requests should contain the first and last name of the individual, 
the DoD ID number, and be signed.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquires to the Office of 
the Secretary of Defense/Joint Staff Freedom of Information Act 
Requester Service Center, Washington Headquarters Services/Executive 
Services Directorate, 4800 Mark Center Drive, Alexandria, VA 22350-
3100.
    Requests should be signed and include the first and last name, the 
DoD ID number, and the name and number of this system of records 
notice.

Contesting record procedures:
    The OSD rules for accessing records, contesting contents, and 
appealing initial agency determinations are contained in OSD 
Administrative Instruction 81; 32 Code of Federal Regulations part 311; 
or may be obtained from the system manager.

Record source categories:
    Defense Civilian Personnel Data System, Defense Enrollment 
Eligibility Reporting System, Military Personnel, and Global Force 
Management-Data Initiative (GFM-DI).

Exemptions claimed for the system:
    None.

[FR Doc. 2013-05047 Filed 3-4-13; 8:45 am]
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