[Federal Register Volume 78, Number 35 (Thursday, February 21, 2013)]
[Notices]
[Pages 12140-12141]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2013-03949]


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DEPARTMENT OF TRANSPORTATION

Research and Innovative Technology Administration

[Docket ID Number RITA 2008-0002]


Agency Information Collection; Activity Under OMB Review; Part 
249 Preservation of Records

AGENCY: Research and Innovative Technology Administration (RITA), 
Bureau of Transportation Statistics (BTS), DOT.

ACTION: Notice.

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SUMMARY: In compliance with the Paperwork Reduction Act of 1995, Public 
Law 104-13, the Bureau of Transportation Statistics invites the general 
public, industry and other governmental parties to comment on the 
continuing need for and usefulness of BTS requiring certificated air 
carriers to preserve accounting records, consumer complaint letters, 
reservation reports and records, system reports of aircraft movements, 
etc. Also, public charter operators and overseas military personnel 
charter operators are required to retain certain contracts, invoices, 
receipts, bank records and reservation records.

DATES: Written comments should be submitted by April 22, 2013.

FOR FURTHER INFORMATION CONTACT: Jeff Gorham, Office of Airline 
Information, RTS-42, Room E34, RITA, BTS, 1200 New Jersey Avenue SE., 
Washington, DC 20590-0001, Telephone Number (202) 366-4406, Fax Number 
(202) 366-3383 or EMAIL [email protected].
    Comments: Comments should identify the associated OMB approval 
 2138-0006 and Docket--RITA 2008-0002. Persons wishing the 
Department to acknowledge receipt of their comments must submit with 
those comments a self-addressed stamped postcard on which the following 
statement is made: Comments on OMB 2138-0006, Docket--RITA 
2008-0002. The postcard will be date/time stamped and returned.

SUPPLEMENTARY INFORMATION:
    OMB Approval No.: 2138-0006.
    Title: Preservation of Air Carrier Records--14 CFR Part 249.
    Form No.: None.
    Type of Review: Extension of a currently approved recordkeeping 
requirement.
    Respondents: Certificated air carriers and charter operators.
    Number of Respondents: 90 certificated air carriers 300 charter 
operators.
    Estimated Time per Response: 3 hours per certificated air carrier; 
1 hour per charter operator.
    Total Annual Burden: 570 hours.
    Needs and Uses: Part 249 requires the retention of records such as: 
general and subsidiary ledgers, journals and journal vouchers, voucher 
distribution registers, accounts receivable and payable journals and 
legers, subsidy records documenting underlying financial and 
statistical reports to DOT, funds reports, consumer records, sales 
reports, auditors' and flight coupons, air waybills, etc. Depending on 
the nature of the document, the carrier may be required to retain the 
document for a period of 30 days to three years. Public charter 
operators and overseas military personnel charter operators must retain 
documents which evidence or reflect deposits made by each charter 
participant and commissions received by, paid to, or deducted by travel 
agents, and all statements, invoices, bills and receipts from suppliers 
or furnishers of goods and services in connection with the tour or 
charter. These records are

[[Page 12141]]

retained for six months after completion of the charter program.
    Not only is it imperative that carriers and charter operators 
retain source documentation, but it is critical that DOT has access to 
these records. Given DOT's established information needs for such 
reports, the underlying support documentation must be retained for a 
reasonable period of time. Absent the retention requirements, the 
support for such reports may or may not exist for audit/validation 
purposes and the relevance and usefulness of the carrier submissions 
would be impaired, since the source of the data could not be verified 
on a test basis.
    The Confidential Information Protection and Statistical Efficiency 
Act of 2002 (44 U.S.C. 3501 note), requires a statistical agency to 
clearly identify information it collects for non-statistical purposes. 
BTS hereby notifies the respondents and the public that BTS uses the 
information it collects under this OMB approval for non-statistical 
purposes including, but not limited to, publication of both 
Respondent's identity and its data, submission of the information to 
agencies outside BTS for review, analysis, and possible use in 
regulatory and other administrative matters.

    Issued in Washington, DC, on February 13, 2013.
William Chadwick, Jr.,
Director, Office of Airline Information.
[FR Doc. 2013-03949 Filed 2-20-13; 8:45 am]
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