[Federal Register Volume 78, Number 18 (Monday, January 28, 2013)]
[Notices]
[Pages 5781-5783]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2013-01680]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DoD-2013-OS-0001]


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary of Defense, DoD.

ACTION: Notice to add a new System of Records.

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[[Page 5782]]

SUMMARY: The Office of the Secretary of Defense proposes to add a new 
system of records in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective on February 28, 2013 
unless comments are received which result in a contrary determination. 
Comments will be accepted on or before February 27, 2013.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: http://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Federal Docket Management System Office, 4800 Mark Center 
Drive, East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-3100.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard, Chief, OSD/JS 
Privacy Office, Freedom of Information Directorate, Washington 
Headquarters Service, 1155 Defense Pentagon, Washington, DC 20301-1155, 
or by phone at (571) 372-0461.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address in FOR FURTHER INFORMATION CONTACT. 
The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on December 27, 2012, to 
the House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: January 23, 2013.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DSCA 03

System name:
    Regional Center Persons/Activity Management System (RCPAMS).

System location:
    Horizon Data Center Solutions, 9651 Hornbaker Road, Manassas, 
Virginia 20109-3976.

Categories of individuals covered by the system:
    DoD military and civilian employees, U.S. military students, 
Foreign Nationals, contractors, alumni, and subject matter experts 
affiliated with the following Defense Security Cooperation Agency's 
(DSCA) five regional centers: Africa Center for Strategic Studies 
(ACSS), Asia-Pacific Center for Security Studies (APCSS), Center for 
Hemispheric Defense Studies (CHDS), George Marshall European Center for 
Security Studies (GCMC), and Near-East-South Asia Center for Strategic 
Studies (NESA). Although not covered by 5 U.S.C. 552a, The Privacy Act 
of 1974, the system also contains data on international military 
students (IMS) participating in training programs at the Regional 
Centers.

Categories of records in the system:
    Name, other names used, religious preference, full face photograph, 
gender, citizenship, date and place of birth, marital status, physical 
description, email address, work and home addresses, work and home 
telephone numbers, cell phone numbers, military rank, identification 
and control numbers generated by RCPAMS and the Security Assistance 
Network (SAN), passport and visa information, health information, 
lodging and travel information, emergency contact(s), language 
capabilities, educational and employment history, training activities, 
race/ethnicity, spouse information and child information.

Authority for maintenance of the system:
    10 U.S.C. 134, Under Secretary of Defense for Policy; DoD Directive 
5105.65, Defense Security Cooperation Agency (DSCA); DoD Directive 
5101.1, DoD Executive Agent; DoD Directive 5200.41, DoD Regional 
Centers for Security Studies; and DoD Directive 5132.03, DoD Policy and 
Responsibilities Relating to Security Cooperation.

Purpose(s):
    The purpose of the Regional Center Persons/Activity Management 
System (RCPAMS) is to provide: (1) A solution for Regional Center staff 
to manage operational, logistical and cost details about people, 
events, enrollments and organizations; (2) a tool for reporting on all 
data related to Regional Center events; (3) a platform for sharing 
common processes, terminology and data elements to facilitate efficient 
communication between the Regional Centers; (4) a single view of each 
person with whom any of the Regional Centers have a relationship, 
representing the current snapshot and historical record of events and 
biographical information; (5) an interface to other systems with which 
the Regional Centers must exchange data for use by other users and 
organizations; and (6) an enterprise-class Customer Relationship 
Management platform to manage two-way communication between SAN and 
RCPAMS related to events and their participants.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, as amended, these records contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD Blanket Routine Uses set forth at the beginning of the 
Office of the Secretary of Defense (OSD) compilation of systems of 
records notices may apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and electronic storage media.

Retrievability:
    Records will be retrieved by the individual's name.

Safeguards:
    Paper records are maintained in controlled areas accessible only to 
authorized personnel. Access to the electronic data is limited to 
authorized users and requires Common Access Card and is available only 
through systems security software inherent to the operating system and 
application, and all access is controlled by authentication methods to 
validate the approved users. Data transmission is encrypted. The 
information is also maintained in secured information

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systems which are located in controlled access facilities, guarded 24 
hours a day, and seven days a week.

Retention and disposal:
    Disposition pending (until the National Archives and Records 
Administration approve the retention and disposition of these records, 
treat as permanent).

System manager and address:
    Regional Center Persons/Activity Management Program Manager, 
Defense Security Cooperation Agency, ATTN: PGM/CMO--RCPAMS Program 
Manager, 201 12th Street, Suite 203, Arlington, VA 22202-4306.

Notification procedures:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to Regional Center Persons/Activity Management 
Program Manager, Defense Security Cooperation Agency, ATTN: PGM/CMO--
RCPAMS Program Manager, 201 12th Street, Suite 203, Arlington, VA 
22202-4306.
    Written requests should include the full name, current address and 
telephone number, and the number of the system of records notice and be 
signed.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system should address written inquiries to the Office of the 
Secretary of Defense/Joint Staff, Freedom of Information Act Requester 
Services, 1155 Defense Pentagon, Washington, DC 20301-1155.
    Written requests should include the full name, current address and 
telephone number, and the number of the system of records notice and be 
signed.

Contesting record procedures:
    The Office of the Secretary of Defense (OSD) rules for accessing 
records, for contesting contents and appealing initial agency 
determinations are published in OSD Administrative Instruction 81; 32 
CFR part 311; or may be obtained from the system manager.

Record source categories:
    Information obtained from the individual.

Exemptions claimed for the system:
    None.

[FR Doc. 2013-01680 Filed 1-25-13; 8:45 am]
BILLING CODE 5001-06-P