[Federal Register Volume 78, Number 7 (Thursday, January 10, 2013)]
[Notices]
[Pages 2293-2294]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2013-00294]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for

[[Page 2294]]

disposal or reduce the retention period of records already authorized 
for disposal. NARA invites public comments on such records schedules, 
as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
February 11, 2013. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting Records Management Services (ACNR) using one 
of the following means:
    Mail: NARA (ACNR), 8601 Adelphi Road, College Park, MD 20740-6001.
    Email: [email protected].
    Fax: 301-837-3698.

Requesters must cite the control number, which appears in parentheses 
after the name of the agency which submitted the schedule, and must 
provide a mailing address. Those who desire appraisal reports should so 
indicate in their request.

FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, Records 
Management Services (ACNR), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1799. Email: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1225.12(e).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Commerce, National Oceanic and Atmospheric 
Administration (DAA-0370-2012-0003, 2 items, 2 temporary items). 
Weather forecast records relating to tropical storms and volcanic ash 
events.
    2. Department of Homeland Security, U.S. Citizenship and 
Immigration Services (N1-566-12-4, 1 item, 1 temporary item). Summary 
visa document provided by immigrant upon entry into the United States.
    3. Department of Homeland Security, U.S. Coast Guard (N1-26-08-5, 6 
items, 3 temporary items). Merchant mariner personnel and licensing 
records dating 1968 to present for whom the Coast Guard does not issue 
a report of separation from military service, and electronic copies of 
personnel and licensing records dating 1967 and prior. Proposed for 
permanent retention are merchant mariner personnel and licensing 
records dating 1967 and prior, those dating 1968 to present for whom 
the Coast Guard does issue a separation from military service, and 
officer licensing files index cards dating 1947 to 1981.
    4. Department of Homeland Security, Transportation Security 
Administration (N1-560-12-2, 18 items, 18 temporary items). Records 
relating to airport security and aviation security rules and 
regulations.
    5. Department of Justice, Federal Bureau of Investigation (N1-65-
12-3, 1 item, 1 temporary item). Master files of an electronic 
information system containing leads, tips, and other information 
gathered during a crisis or special event.
    6. Department of State, Bureau of Diplomatic Security (N1-59-11-18, 
5 items, 5 temporary items). Records of the Countermeasures Directorate 
Front Office including construction project and building security 
files, weekly activity reports, copies of correspondence, and records 
used to accumulate budget estimates.
    7. Federal Retirement Thrift Investment Board, Office of Finance 
(N1-474-12-10, 3 items, 3 temporary items) Records created during 
development of budget estimates and annual budgets.
    8. General Services Administration, Office of the Chief Acquisition 
Officer (N1-269-10-1, 1 item, 1 temporary item). Master files of an 
electronic information system used to identify parties excluded from 
receiving federal funds.
    9. Securities and Exchange Commission, Enforcement Division (N1-
266-09-4, 6 items, 4 temporary items). Records of the Enforcement 
Division, including non-significant investigative case files, 
referrals, and administrative records. Proposed for permanent retention 
are significant investigative case files, including preliminary 
investigations.

    Dated: January 2, 2013.
Paul M. Wester, Jr.,
Chief Records Officer for the U.S. Government.
[FR Doc. 2013-00294 Filed 1-9-13; 8:45 am]
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