[Federal Register Volume 78, Number 2 (Thursday, January 3, 2013)]
[Notices]
[Pages 303-304]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2012-31622]


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GENERAL SERVICES ADMINISTRATION

[OMB Control No. 3090-0086; Docket 2012-0001; Sequence 18]


General Services Administration Acquisition Regulation; 
Information Collection; Proposal To Lease Space, GSA Forms 1364A, 
1364A-1, 1364B, 1364C, 1364D

AGENCY: Office of the Chief Acquisition Officer, General Services 
Administration (GSA).

ACTION: Notice of request for comments regarding an extension of an 
information collection requirement for an existing OMB clearance.

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SUMMARY: Under the provisions of the Paperwork Reduction Act, the 
General Services Administration will be submitting to the Office of 
Management and Budget (OMB) a request to review and approve an 
extension of a previously approved information collection requirement 
for Proposal to Lease Space, GSA Form 1364. The General Services 
Administration (GSA) has various mission responsibilities related to 
the acquisition and provision of real property management, and disposal 
of real and personal property. These mission responsibilities generate 
requirements that are realized through the solicitation and award of 
leasing contracts. Individual solicitations and resulting contracts may 
impose unique information collection/reporting requirements on 
contractors, not required by regulation, but necessary to (1) evaluate 
whether the physical attributes of offered properties meet the 
Government's requirements and (2) compare the owner/offeror's price 
proposal against competing offers.

DATES: Submit comments on or before: March 4, 2013.

ADDRESSES: Submit comments identified by Information Collection 3090-
0086, Proposal to Lease Space, GSA Forms 1364A, 1364A-1, 1364B,

[[Page 304]]

1364C and 1364D by any of the following methods:
     Regulations.gov: http://www.regulations.gov. Submit 
comments via the Federal eRulemaking portal by inputting ``Information 
Collection 3090-0086, Proposal to Lease Space, GSA Form 1364D'' under 
the heading ``Enter Keyword or ID'' and selecting ``Search''. Select 
the link ``Submit a Comment'' that corresponds with ``Information 
Collection 3090-0086, Proposal to Lease Space, GSA Form 1364''. Follow 
the instructions provided at the ``Submit a Comment'' screen. Please 
include your name, company name (if any), and ``Information Collection 
3090-0086, Proposal to Lease Space, GSA Form 1364'' on your attached 
document.
     Fax: 202-501-4067.
     Mail: General Services Administration, Regulatory 
Secretariat (MVCB), 1275 First Street NE., Washington, DC 20417. ATTN: 
Hada Flowers/IC 3090-0086, Proposal to Lease Space, GSA Form 1364D.
    Instructions: Please submit comments only and cite Information 
Collection 3090-0086, Proposal to Lease Space, GSA Form 1364, in all 
correspondence related to this collection. All comments received will 
be posted without change to http://www.regulations.gov, including any 
personal and/or business confidential information provided.

FOR FURTHER INFORMATION CONTACT: Ms. Kathy Rifkin, Procurement Analyst, 
General Services Acquisition Policy Division, GSA (816) 823-2170 or via 
email at [email protected].

SUPPLEMENTARY INFORMATION: 

A. Purpose

    The approval is requested for 5 versions of the form, GSA Forms 
1364A, 1364A-1, 1364B, 1364C, and 1364D. These forms are used to obtain 
information for offer evaluation and lease award purposes regarding 
property being offered for lease to house Federal agencies. This 
includes financial aspects of offers for analysis and negotiation, such 
as real estate taxes, adjustments for vacant space, and offerors' 
construction overhead fees.
    These Form 1364 versions are products of a GSA Lease Reform 
Initiative to improve the lease acquisition process for GSA, client 
agencies, and the private sector. Process reform over the past 2 years 
has brought reform to GSA leasing by implementing a variety of 
enhancements and improvements to the methods by which GSA procures 
space. As a direct result of the reform, five new lease contract models 
have been developed that are targeted to meet the needs of the national 
leased portfolio. Four of the lease models require offerors to complete 
a GSA Form 1364. The new versions of GSA Form 1364 require the 
submission of information specifically aligned with the leasing models 
and avoid mandating submission of information that is not required for 
use in evaluation and award under each model. The Simplified Lease 
Model uses GSA Forms 1364A and 1364A-1. This model obtains a firm, 
fixed price for rent, which includes the cost of tenant improvement 
construction. Therefore, leases using the Simplified model do not 
include post-award tenant improvement cost information on the form.
    The 1364A includes rental rate components and cost data that 
becomes part of the lease contract and that is necessary to satisfy GSA 
pricing policy requirements.
    The 1364A-1 is a checklist that addresses technical requirements as 
referenced in the Request for Lease Proposals. The 1364A-1 is separate 
from the proposal itself and maintained in the lease file; it does not 
become an exhibit to the lease. The 1364A-1 may contain proprietary 
offeror information that cannot be released under the Freedom of 
Information Act.
    The Streamlined Lease Model uses GSA Form 1364B. The Streamlined 
Lease model is a unique model that was designed to support small to 
mid-size leases up to $500,000 average net annual rent and occupancies 
that fall under Interagency Security Committee Security Levels I, II, 
and III. The Streamlined Lease model is not used for projects requiring 
lease construction or leases employing the best value trade-off 
evaluation process.
    The Standard Lease Model, which relies on an allowance instead of 
firm fixed pricing for initial tenant improvements, uses GSA Form 
1364C. The 1364C captures an offeror's proposed interest rate and 
amortization period for the tenant improvements, in addition to the 
lessor's overhead fees.
    The Succeeding and Superseding Lease Model uses GSA Form 1364D. 
These leases are negotiated with the existing lessor after 
advertisements and cost benefit analyses result in a determination that 
such a lease is in the best interests of the government. The form has 
less data input required than for a Standard lease; it also includes 
current rental rate information, supplied by the Government.
    The 1364A-1, 1364B, and 1364C summarize an offeror's technical 
compliance with some important statutory and regulatory requirements to 
make the overall offer process easier for offerors to understand (e.g., 
accessibility and seismic standards, flood plain compliance, asbestos). 
The 1364C also limits the collection of tenant improvement overhead 
fees to the architect/engineering fees and lessor's project management 
fees.

B. Annual Reporting Burden

    Respondents: 3565.
    Responses per Respondent: 1.
    Hours per Response: 2.4238 (average).
    Total Burden Hours: 8641.
    Obtaining Copies of Proposals: Requesters may obtain a copy of the 
information collection documents from the General Services 
Administration, Regulatory Secretariat, 1275 First Street NE., 
Washington, DC 20417, telephone (202) 501-4755. Please cite OMB Control 
No. 3090-0086, GSA Form 1364, Proposal to Lease Space, in all 
correspondence.

    Dated: December 21, 2012.
Joseph A. Neurauter,
Director, Office of Acquisition Policy & Senior Procurement Executive 
(MV).
[FR Doc. 2012-31622 Filed 1-2-13; 8:45 am]
BILLING CODE 6820-61-P