[Federal Register Volume 77, Number 240 (Thursday, December 13, 2012)]
[Notices]
[Pages 74176-74177]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2012-30030]


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DEPARTMENT OF DEFENSE

Department of the Air Force

[Docket ID USAF-2012-0032]


Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Notice to alter a System of Records.

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SUMMARY: The Department of the Air Force proposes to alter a system of 
records notice in its existing inventory of records systems subject to 
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective on January 14, 2013 
unless comments are received which result in a contrary determination. 
Comments will be accepted on or before January 14, 2013.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
     Federal Rulemaking Portal: http://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Federal Docket Management System Office, 4800 Mark 
Center Drive East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-
3100.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Mr. Charles J. Shedrick, Department of 
the Air Force Privacy Office, Air Force Privacy Act Office, Office of 
Warfighting Integration and Chief Information Officer, ATTN: SAF/CIO 
A6, 1800 Air Force Pentagon, Washington, DC 20330-1800, or by phone at 
(202) 404-6575.

SUPPLEMENTARY INFORMATION: The Department of the Air Force's notices 
for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 
552a), as amended, have been published in the Federal Register and are 
available from the address in FURTHER INFORMATION CONTACT.
    The proposed systems reports, as required by 5 U.S.C. 552a(r) of 
the Privacy Act, were submitted on December 3, 2012 to the House 
Committee on Oversight and Government Reform, the Senate Committee on 
Homeland Security and Governmental Affairs, and the Office of 
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to 
OMB Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining Records About Individuals,'' dated February 8, 1996, 
(February 20, 1996, 61 FR 6427).


[[Page 74177]]


    Dated: December 7, 2012.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F036 AF PC V

System Name:
    Awards and Decorations (June 11, 1997, 62 FR 31793).

Changes:
* * * * *

System Identifier:
    Delete entry and replace with ``F036 AFPC V''.
* * * * *

System Location:
    Delete entry and replace with ``Headquarters, United States Air 
Force, Washington DC 20330-1670. Directorate of Personnel Program 
Actions, Headquarters Air Force Personnel Center, 550 C Street West, 
Randolph Air Force Base, TX 78150-6001.
    Headquarters of major commands and at all levels down to and 
including Air Force installations. Official mailing addresses are 
published as an appendix to the Air Force's compilation of record 
systems notices.''

Categories of Individuals Covered by the System:
    Delete entry and replace with ``Air Force active duty, Air Force 
Reserve, Air National Guard and United States civilian personnel who 
are recommended for an award.''

Categories of Records in the System:
    Delete entry and replace with ``Full name, Social Security Number 
(SSN), rank, office address, work and home phone numbers, previous 
awards and/or decorations.''

Authority for Maintenance of the System:
    Delete entry and replace with ``10 U.S.C. Chapter 857, Decorations 
and Awards; as implemented by Air Force Instruction 36-2803, The Air 
Force Awards and Decorations Program; and E.O. 9397 (SSN) as amended.''
* * * * *

Retrievability:
    Delete entry and replace with ``Name and/or SSN.''

Safeguards:
    Delete entry and replace with ``Records are accessed by person(s) 
responsible for servicing the record system with a Common Access Card 
(CAC) in performance of their official duties and by authorized 
personnel who are properly screened and cleared for need-to-know. 
Records are stored in locked rooms and cabinets. Those in computer 
storage devices are protected by computer system software.''

Retention and disposal:
    Delete entry and replace with ``Special Honors, trophies and awards 
program sponsored by Air Force and private organizations, including 
nominations of individuals, units and groups, announcements of awards 
and related forms and correspondence at Headquarters United States Air 
Force (HQ USAF), Headquarters Air Force Personnel Center (HQ AFPC), and 
Major Command (MAJCOM) are destroyed after 50 years. Decorations to 
individuals (Military and Civilian) disapproved by U.S. Military are 
destroyed after 35 years. Approved/disapproved decorations and awards 
at initiating and intermediate monitoring headquarters are destroyed 
after decoration is awarded or 1 year after disapproval. Decorations to 
foreign nationals and U.S. citizens not employed by U.S. government are 
retired as permanent 2 years after completion of case; records are 
stored at Randolph AFB TX. Files are destroyed by tearing into pieces, 
shredding, pulping, macerating, or burning. Computer records are 
destroyed by erasing, deleting or overwriting.''

System manager(s) and address:
    Delete entry and replace with ``Executive Director, Headquarters, 
Air Force Personnel Center, 550 C Street West, Randolph Air Force Base, 
TX 78150-6001.''

Notification procedures:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to Directorate of Personnel Program Actions, 
Headquarters Air Force Personnel Center, 550 C Street West, Randolph 
Air Force Base, TX 78150-6001.
    For verification purposes the individual should provide their full 
name, Social Security Number (SSN), any details which may assist in 
locating records, and their signature.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking to access 
records about themselves contained in this system should address 
written requests to the Executive Director, Headquarters, Air Force 
Personnel Center, 550 C Street West, Randolph Air Force Base, TX 78150-
6001 or to the agency officials at location of assignment.
    For verification purposes the individual should provide their full 
name, Social Security Number (SSN), any details which may assist in 
locating records and their signature.
    In addition the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.''

Contesting Record Procedures:
    Delete entry and replace with ``The Air Force rules for accessing 
records, and for contesting contents and appealing initial agency 
determinations are published in Air Force Instruction 33-332, Air Force 
Privacy Program or may be obtained from the system manager.''
* * * * *

[FR Doc. 2012-30030 Filed 12-12-12; 8:45 am]
BILLING CODE 5001-05-P