[Federal Register Volume 77, Number 239 (Wednesday, December 12, 2012)]
[Notices]
[Pages 74028-74029]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2012-29955]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
January 11, 2013. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting Records Management Services (ACNR) using one 
of the following means:
    Mail: NARA (ACNR), 8601 Adelphi Road, College Park, MD 20740-6001.
    Email: [email protected].
    Fax: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, Records 
Management Services (ACNR), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1799. Email: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1225.12(e).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit

[[Page 74029]]

level as well as their disposition. If NARA staff has prepared an 
appraisal memorandum for the schedule, it too includes information 
about the records. Further information about the disposition process is 
available on request.

Schedules Pending

    1. Department of the Homeland Security, Transportation Security 
Administration (N1-560-12-5, 6 items, 6 temporary items). 
Correspondence, receipts, payments, contract files, and other records 
relating to procurement.
    2. Department of Homeland Security, Transportation Security 
Administration (N1-560-12-8, 3 items, 3 temporary items). Directives, 
records related to developing directives, and property accountability 
records.
    3. Department of Homeland Security, Transportation Security 
Administration (N1-560-12-16, 5 items, 5 temporary items). Records 
relating to international aviation matters, foreign aviation technical 
assistance files, background materials relating to international 
agreements, routine foreign airport assessments, and related records 
associated with activities involving foreign countries and 
international air carriers.
    4. Department of State, Bureau of Diplomatic Security (DAA-0059-
2011-0001, 15 items, 15 temporary items). Records of the Office of 
Overseas Protective Operations, including incident reports, copies of 
policy and program files, training activity files, post folders, budget 
background records, procurement and contract files, and master files of 
an electronic information system used to track contractor personnel.
    5. Department of State, Bureau of Educational and Cultural Affairs 
(DAA-0059-2012-0009, 3 items, 3 temporary items). Records related to an 
international professional exchange program, including project files 
and copies of grant and agreement files.
    6. Department of State, Office of Regional Directors (N1-59-11-3, 7 
items, 7 temporary items). Records related to office equipment logs, 
inventories, and reports; responses to regulatory agency information 
requests; internal surveys of post operations; action and information 
memorandums; and weekly activity reports.
    7. Department of Treasury, Internal Revenue Service (DAA-0058-2012-
0003, 1 item, 1 temporary item). Form used to request an exempt or 
political organizations' tax information.
    8. Department of Treasury, Internal Revenue Service (DAA-0058-2012-
0004, 1 item, 1 temporary item). Form used to disclose taxpayers' 
participation in reportable transactions.
    9. Department of Treasury, Internal Revenue Service (DAA-0058-2012-
0007, 3 items, 3 temporary items). Master files, outputs, and 
documentation of an electronic information system used to monitor non-
banking financial institutions' financial compliance data.
    10. Federal Retirement Thrift Investment Board, Office of 
Enterprise Risk Management (N1-474-12-8, 2 items, 2 temporary items). 
Records used to monitor the status of audit recommendations.
    11. Federal Retirement Thrift Investment Board, Office of Finance 
(N1-474-12-11, 2 items, 2 temporary items). Monthly reports on budget 
status.
    12. Federal Retirement Thrift Investment Board, Office of Finance 
(N1-474-12-12, 1 item, 1 temporary item). Annual inspector general act 
reports submitted to Congress.
    13. Medicare Payment Advisory Commission, Agency-wide (N1-148-13-1, 
11 items, 6 temporary items). Comprehensive schedule, including 
correspondence, meeting records, Web site records, publications, and 
drafts. Proposed for permanent retention are reports to Congress, 
Congressional testimony, executive correspondence, public meeting 
records, publications, and comment letters.
    14. Peace Corps, Region (N1-490-12-5, 8 items, 8 temporary items). 
Safety and security records of overseas posts, including volunteer 
safety manuals and handbooks, safety and security assessments, 
emergency action plans, and crime case files.
    15. U.S. Election Assistance Commission, Agency-wide (N1-585-12-1, 
29 items, 19 temporary items). Records include general correspondence, 
non-significant case files, administrative materials, and working 
papers. Also includes records related to the Office of Inspector 
General, such as working audit files, training records, and non-
significant investigative files. Proposed for permanent retention are 
speeches, reports to Congress, significant audit and investigative 
files, legal opinions, and calendars of senior leadership.

    Dated: December 4, 2012.
Paul M. Wester, Jr.,
Chief Records Officer for the U.S. Government.
[FR Doc. 2012-29955 Filed 12-11-12; 8:45 am]
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