[Federal Register Volume 77, Number 220 (Wednesday, November 14, 2012)]
[Notices]
[Pages 67835-67836]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2012-27677]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
December 14, 2012. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting Records Management Services (ACNR) using one 
of the following means:
    Mail: NARA (ACNR), 8601 Adelphi Road, College Park, MD 20740-6001.
    Email: [email protected].
    FAX: 301-837-3698.
Requesters must cite the control number, which appears in parentheses 
after the name of the agency which submitted the schedule, and must 
provide a mailing address. Those who desire appraisal reports should so 
indicate in their request.

FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, Records 
Management Services (ACNR), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1799. Email: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1225.12(e).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by

[[Page 67836]]

the Government's activities, and whether or not they have historical or 
other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Defense, Missile Defense Agency (N1-565-12-1, 30 
items, 25 temporary items). Comprehensive schedule covering various 
administrative records relating to policy, legal affairs, environmental 
safety, buildings, and publicity. Proposed for permanent retention are 
records relating to policies and procedures, executive correspondence, 
legal opinions, major building projects, environmental compliance, and 
news releases.
    2. Department of Health and Human Services, Office of the Secretary 
(DAA-0468-2012-0005, 4 items, 3 temporary items). Records of the Office 
of the Assistant Secretary for Preparedness and Response, including 
records documenting the office's participation in public health and 
medical response efforts to small-scale disasters and interagency 
emergency programs led by other agencies. Proposed for permanent 
retention are case files for public health and medical response efforts 
to historically significant disasters and crises, including logs, 
reports, orders, and plans.
    3. Department of Health and Human Services, Office of the Secretary 
(DAA-0468-2012-0006, 4 items, 3 temporary items). Records of the Office 
of the Assistant Secretary for Preparedness and Response, including 
records that document the definitive medical response efforts for 
small-scale disasters. Proposed for permanent retention are 
historically significant definitive disaster reports.
    4. Department of Justice, Civil Rights Division (DAA-0060-2011-
0023, 1 item, 1 temporary item). Master files of an electronic 
information system used to track workflow for processing grant 
applications.
    5. Department of Treasury, Internal Revenue Service (DAA-0058-2012-
0002, 2 items, 2 temporary items). Master files and documentation of an 
electronic information system used to maintain information relating to 
frivolous tax returns and penalties.
    6. Department of Treasury, Internal Revenue Service (DAA-0058-2012-
0008, 2 items, 2 temporary items). Master files and documentation of an 
electronic information system used to analyze and reduce security risks 
for internal information technology systems.
    7. Environmental Protection Agency, Agency-wide (DAA-0412-2013-
0001, 3 items, 3 temporary items). Records relating to security 
management, including the physical protection of personnel, assets, and 
facilities, but not activities related to securing data and information 
systems scheduled separately.

    Dated: November 5, 2012.
Paul M. Wester, Jr.,
Chief Records Officer for the U.S. Government.
[FR Doc. 2012-27677 Filed 11-13-12; 8:45 am]
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