[Federal Register Volume 77, Number 202 (Thursday, October 18, 2012)]
[Notices]
[Pages 64095-64096]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2012-25607]


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 Notices
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 This section of the FEDERAL REGISTER contains documents other than rules 
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  Federal Register / Vol. 77, No. 202 / Thursday, October 18, 2012 / 
Notices  

[[Page 64095]]



AGENCY FOR INTERNATIONAL DEVELOPMENT


Privacy Act of 1974, System of Records

AGENCY: United States Agency for International Development.

ACTION: Altered system of records.

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SUMMARY: The United States Agency for International Development (USAID) 
is issuing public notice of its intent to alter a system of records 
maintained in accordance with the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, entitled ``USAID-28, Personnel Locator System''. This 
action is necessary to meet the requirements of the Privacy Act to 
publish in the Federal Register notice of the existence and character 
of record systems maintained by the agency (5 U.S.C. 522a(e)(4)).

DATES: Public comments must be received on or before November 20, 2012. 
Unless comments are received that would require a revision; this update 
to the system of records will become effective on November 30, 2012.

ADDRESSES: You may submit comments:

Paper Comments

     Fax: (703) 666-5670.
     Mail: Chief Privacy Officer, United States Agency for 
International Development, 2733 Crystal Drive, 11th Floor, Arlington, 
VA 22202.

Electronic Comments

     Federal eRulemaking Portal: http://www.regulations.gov. 
Follow the instructions on the Web site for submitting comments.
     Email: [email protected].

FOR FURTHER INFORMATION CONTACT: For general questions, please contact, 
USAID Privacy Office, United States Agency for International 
Development, 2733 Crystal Drive, 10th Floor, Arlington, VA 22202. 
Email: [email protected].

SUPPLEMENTARY INFORMATION: The Personnel Locator System is being 
updated as an Agency-wide system of record to cover all USAID Locator 
Systems, to include the Emergency Notification System, USAID Web site 
Modernization to include requests for newsletters via USAID.gov and 
information collected on Agency Telework forms. This would also include 
electronic business card applications. USAID Offices, Bureaus, 
Missions, or Teams, that desire to collect, maintain or store personnel 
data under the scope of this system of records will be required to 
undergo a compliance review and register their system with the USAID 
Privacy Office. The system is being established to collect and maintain 
USAID organizational information, emergency contact information and 
professional biographical information. The Personnel Locator System 
will enable USAID to quickly access information required to reach 
individuals in the event of an urgent situation, conduct continuity of 
operations planning exercises, and identify individuals with 
specialized areas of expertise to facilitate professional contacts.

    Dated: August 29, 2012.
William Morgan,
Chief Information Security Officer--Chief Privacy Officer.
USAID-28

System name:
    USAID Personnel Locator System (to include Emergency Notification 
System, Telework, and Newsletters).

Security classification:
    Sensitive But Unclassified.

System location(s):
    United States Agency for International Development, 1300 
Pennsylvania Ave. NW., Washington, DC 20523.

Categories of individuals covered by the system:
    This system contains records of current employees, contractors, 
consultants, and partners.

Categories of records covered by the system:
    This system contains USAID organizational information. At a 
solution wide level the system will collect and display First and Last 
Name, title, USAID Organizational address, building name, room number, 
bureau, region, mission, country, office telephone numbers, office fax 
numbers, contact email address, employment mechanism, home address, 
home phone number, alternate phone number, emergency contact name, 
emergency contact phone number, emergency contact alternate number, 
program areas of expertise, foreign language skills, professional 
affiliations, professional certifications, photograph, region or 
country-based experience, operational experience and educational 
experience. The Personnel Locator System is being updated as an Agency-
wide system of record to cover all USAID Locator Systems, to include 
the Emergency Notification System, USAID Web site Modernization to 
include, requests for newsletters via USAID.gov and information 
collected on Agency Telework forms. This would also include electronic 
business card applications.

Authority for maintenance of the system:
    Privacy Act of 1974 (Pub. L. 93-579), sec. 552a(c), (e), (f), and 
(p).

Purpose(s):
    Records in this system will be used:
    (1) To develop and maintain current agency personnel locator and 
professional directory listings,
    (2) To identify and notify individuals employed by USAID when an 
emergency which occurs after hours requires that he/she report or not 
report for duty,
    (3) To maintain and implement emergency plans, including continuity 
of operations and facility evacuation plans,
    (4) To notify, locate, and mobilize individuals as necessary during 
emergency or other threatening situations,
    (5) To notify the designated emergency contact in case of a medical 
or other emergency event involving an individual,
    (6) To identify colleagues by areas of expertise to facilitate 
mentoring activities with Foreign Service Officers,
    (7) To identify colleagues with specialized knowledge and/or 
expertise to participate in collaborative efforts,
    (8) To facilitate this information in the Emergency Notification 
System,
    (9) To facilitate the transmission of Agency Newsletters, and

[[Page 64096]]

    (10) To identify personnel that are utilizing the Governmental 
Telework Policy and to support the OMB mandate for telework.

Disclosure to consumer reporting agencies:
    These records are not disclosed to consumer reporting agencies.

Purposes of Such Uses:
    USAID may disclose relevant system records in accordance with any 
current and future blanket routine uses established for its record 
systems. These may be for internal communications or with external 
partners.

Routine Use of Records Maintained in the System, Including Categories 
of Users and the
    Disclosure to consumer reporting agencies:
    These records are not disclosed to consumer reporting agencies.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic records are maintained in user-authenticated, password-
protected systems. All records are accessed only by authorized 
personnel who have a need to access the records in the performance of 
their official duties.

Retrievability:
    Records are retrievable by name, location or any other identifier 
listed in the categories of records cited above.

Safeguards:
    Additional administrative safeguards are provided through the use 
of internal standard operating procedures.

Retention and disposal:
    Records will be updated periodically to reflect changes and deleted 
or destroyed when their use is no longer required.

System manager(s) and address:
    Personnel Locator System (Emergency Notification System, Telework 
Program and USAID Web site Modernization), United States Agency for 
International, Development, 1300 Pennsylvania Avenue NW., Washington, 
DC 20523.

Notification procedures:
    Individuals requesting notification of the existence of records on 
them must send the request in writing to the Chief Privacy Officer, 
USAID, 2733 Crystal Drive, 11th Floor, Arlington, Va. 22202. The 
request must include the requestor's full name, his/her current address 
and a return address for transmitting the information. The request 
shall be signed by either notarized signature or by signature under 
penalty of perjury and reasonably specify the record contents being 
sought.

Record access procedures:
    Individuals wishing to request access to a record must submit the 
request in writing according to the ``Notification Procedures'' above. 
An individual wishing to request access to records in person must 
provide identity documents, such as government-issued photo 
identification, sufficient to satisfy the custodian of the records that 
the requester is entitled to access.

Contesting record procedures:
    An individual requesting amendment of a record maintained on 
himself or herself must identify the information to be changed and the 
corrective action sought. Requests must follow the ``Notification 
Procedures'' above.

Record source categories:
    The records contained in this system will be provided by and 
updated by the individual who is the subject of the record.

Exemptions claimed for the system:
    None.

Meredith Snee,
Privacy Analyst.
[FR Doc. 2012-25607 Filed 10-17-12; 8:45 am]
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