[Federal Register Volume 77, Number 201 (Wednesday, October 17, 2012)]
[Notices]
[Pages 63891-63892]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2012-25485]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
November 16, 2012. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting Records

[[Page 63892]]

Management Services (ACNR) using one of the following means:
    Mail: NARA (ACNR), 8601 Adelphi Road, College Park, MD 20740-6001.
    Email: [email protected].
    Fax: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, Records 
Management Services (ACNR), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1799. Email: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1225.12(e).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Food Safety and Inspection Service 
(N1-462-08-2, 1 item, 1 temporary item). Master files of an electronic 
system used to track food product samples.
    2. Department of Defense, Army and Air Force Exchange Service (N1-
334-12-1, 1 item, 1 temporary item). Case files relating to debts owed 
by individuals including dishonored checks, liability claims, and bank 
notices.
    3. Department of Health and Human Services, Centers for Medicare & 
Medicaid Services (DAA-0440-2012-0015, 1 item, 1 temporary item). 
Agreement forms used to receive reimbursements filed by hospitals who 
participate in graduate medical education programs.
    4. Department of Health and Human Services, Office of the Secretary 
(DAA-0468-2012-0004, 1 item, 1 temporary item). Records of the Office 
of the Assistant Secretary for Preparedness and Response, including 
exercise plans, training documents, agendas, situational manuals, 
lessons learned, and after action reports related to the preparation 
cycle for emergency public health and medical response.
    5. Department of Justice, Civil Rights Division (DAA-0060-2011-
0021, 1 item, 1 temporary item). Master files of an electronic 
information system used to track employee language skills.
    6. Department of Justice, Federal Bureau of Investigation (N1-65-
11-42, 4 items, 4 temporary items). Records related to processing and 
maintaining lab DNA samples.
    7. Department of State, Bureau of Administration (DAA-0059-2012-
0007, 1 item, 1 temporary item). Master files of an electronic 
information system containing case files related to domestic financial 
assistance.
    8. Department of State, Bureau of Information Resource Management 
(DAA-0059-2012-0008, 1 item, 1 temporary item). Master files of an 
electronic information system used to centralize data from other 
administrative systems of the Department.
    9. Department of Transportation, Federal Motor Carrier Safety 
Administration (N1-557-11-2, 15 items, 15 temporary items). Inputs, 
outputs, master files, system documentation of electronic information 
systems and associated records used to ensure the physical 
qualifications of commercial motor vehicle drivers.
    10. Department of Transportation, National Highway Traffic Safety 
Administration (N1-416-11-10, 1 item, 1 temporary item). Master files 
of an electronic information system used to process rebates.
    11. Consumer Financial Protection Bureau, Agency-wide (N1-587-12-1, 
3 items, 1 temporary item). Records consist of raw footage of 
historically significant videos. Proposed for permanent retention are 
final videos and scripts.
    12. Office of the Director of National Intelligence, Civil 
Liberties and Privacy Office (N1-576-11-7, 13 items, 8 temporary 
items). Records include internal briefings, Web site records, non-
substantive drafts and reference materials. Also included are records 
related to policy development and complaint files typically covered by 
the General Records Schedule. Proposed for permanent retention are 
compliance and assessment reports, System of Records Notices, community 
level board records, external speeches, and substantive working papers.
    13. Office of Personnel Management, Human Resource Solutions (DAA-
0478-2012-0008, 1 item, 1 temporary item). Application information for 
students accepted into a scholarship program.

    Dated: October 9, 2012.
Laurence Brewer,
Director, National Records Management Program.
[FR Doc. 2012-25485 Filed 10-16-12; 8:45 am]
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