[Federal Register Volume 77, Number 182 (Wednesday, September 19, 2012)]
[Notices]
[Pages 58101-58102]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2012-23085]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DoD-2012-HA-0116]


Proposed Collection; Comment Request

AGENCY: Office of the Assistant Secretary of Defense for Health 
Affairs, DoD.

ACTION: Notice.

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    In compliance with Section 3506(c)(2)(A) of the Paperwork Reduction 
Act of 1995, the Office of the Assistant Secretary of Defense for 
Health Affairs announces a proposed public information collection and 
seeks public comment on the provisions thereof. Comments are invited 
on: (a) Whether the proposed collection of information is necessary for 
the proper performance of the functions of the agency, including 
whether the information shall have practical utility; (b) the accuracy 
of the agency's estimate of the burden of the proposed information 
collection; (c) ways to enhance the quality, utility, and clarity of 
the information to be collected; and (d) ways to minimize the burden of 
the information collection on respondents, including through the use of 
automated collection techniques or other forms of information 
technology.

DATES: Consideration will be given to all comments received by November 
19, 2012.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
     Federal eRulemaking Portal: http://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Federal Docket Management System Office, 4800 Mark 
Center Drive, East Tower, Suite 02G09, Alexandria, VA 22350-3100.
    Instructions: All submissions received must include the agency 
name, docket number and title for this Federal Register document. The 
general policy for comments and other submissions from members of the 
public is to make these submissions available for public viewing on the 
Internet at http://www.regulations.gov as they are received without 
change, including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: To request more information on this 
proposed information collection or to obtain a copy of the proposal and 
associated collection instruments, please write to SNPMIS Project 
Officer, DHSS, 7700 Arlington Boulevard, Falls Church, VA 22042-2902 or 
call 703-681-2236.
    Title; Associated Form; and OMB Number: Special Needs Program 
Management Information System (SNPMIS); OMB Control Number 0720-TBD.
    Needs and Uses: Special Needs Program Management Information System 
(SNPMIS) provides access to a comprehensive program of therapy, medical 
support, and social services for young Department of Defense (DoD) 
Military Health System (MHS) beneficiaries with special needs. SNPMIS 
is the Military Health System (MHS) automated information system 
designed to ensure the DoD meets the unique information requirements 
associated with implementation of the Individuals with Disabilities 
Education Act (IDEA).
    SNPMIS captures records referral, evaluation, eligibility, and 
service plan data for children with special needs who are eligible for 
MHS services under IDEA. Management reports provide historical analysis 
to monitor ongoing improvements in quality of care initiatives. It also 
allows program managers to identify areas where additional services are 
needed. At the service level, activities of different programs can be 
compared to determine best practices that can be implemented throughout 
the Educational and Developmental Intervention Services (EDIS) clinics. 
The system's remote function allows EDIS staff members to enter a young 
beneficiary's data while conducting activities from that child's school 
or home.
    Affected Public: Categories of individuals in the system include 
children of members of the Armed Forces and civilians who are entitled 
to receive early intervention and special education services from the 
DoD under the IDEA.
    Annual Burden Hours: 1775 hours.
    Number of Respondents: 1065.
    Responses per Respondent: 2.
    Average Burden per Response: 50 minutes.
    Frequency: on entry to/exit from program.

SUPPLEMENTARY INFORMATION:

Summary of Information Collection

    Information is collected from the individual to whom the record 
pertains, reports from physicians and other medical department 
personnel, reports and information from other sources including 
educational institutions, medical institutions, public and private 
health, and welfare agencies. Reports from physicians and other medical 
department personnel; Reports and information from other sources 
including educational institutions; Medical institutions; Public and 
private health and welfare agencies.
    Information from the family may be collected during an intake 
meeting, a meeting to develop a service plan, as a result of provision 
of services, performance of an evaluation, or other coordination 
activities. The EDIS clinic or Department of Defense Dependents School 
(DoDDS) school must obtain permission from the family before 
information is collected from or provided to an external agency, and 
prior to conducting evaluations or providing services. Before 
information is released to an external agency the parents must sign a 
Health Insurance Portability and Accountability Act (HIPAA) release.

[[Page 58102]]

    Personally identifiable information (PII) and protected health 
information (PHI) that is collected by the system includes: Name, 
Social Security Number (SSN), Family member prefix (FMP), Birth Date, 
Race/Ethnicity, Gender, Marital Status, Spouse Information, Child 
Information, Disability Information, Home, Personal Cell, and Work 
Phone Numbers--Child and Parents, Emergency Contact, Education 
Information: Child's School Address; Individual educational program 
plans, Sponsor Name, Sponsor SSN Sponsor and Spouse rank or title, 
Sponsor's unit, Other child care locations, Provider's name and title 
that evaluate and provide intervention, Medical Information: Clinics 
and medical summaries, EDIS process and activities data including 
referral, evaluation, eligibility, and service plans.
    The Computer Security Act of 1987, which went into effect in 
September 1988, requires all U.S. government employees, contractors, 
and others who directly affect federal program must undergo periodic 
training in computer security. All users of systems containing 
sensitive data must also receive computer training corresponding to the 
sensitivity of the data to which they access. All persons who have 
access to or who are users of SNPMIS must have an Information 
Technology Sensitive (IT) clearance level III or higher. SNPMIS users 
are health care providers and SNPMIS Technical Support Team. The health 
care providers have at least an IT II clearance, which allows them 
access to basic functions of SNPMIS (i.e., data querying, viewing, and 
printing). SNPMIS Development Team members' have at least an IT II 
clearance. They have access to information regarding the creation and 
maintenance of user accounts, testing and system monitoring. They also 
perform SNPMIS audit setup and reviews, and set up roles and 
responsibilities. All SNPMIS users are subjected to the new hiring 
screening process associated with their position. Contractors, however, 
are required to complete a Standard Form 86 from which a National 
Agency Check with Inquiry's (NACI) and credit check can be conducted.

    Dated: September 14, 2012.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
[FR Doc. 2012-23085 Filed 9-18-12; 8:45 am]
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