[Federal Register Volume 77, Number 178 (Thursday, September 13, 2012)]
[Notices]
[Pages 56627-56628]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2012-22579]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DoD-2012-OS-0112]


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary of Defense, DoD.

ACTION: Notice to alter a system of records.

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SUMMARY: The Office of the Secretary of Defense proposes to alter a 
system of records in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective on October 15, 2012 
unless comments are received which result in a contrary determination. 
Comments will be accepted on or before October 15, 2012.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: http://www.regulations.gov.
    Follow the instructions for submitting comments.
    * Mail: Federal Docket Management System Office, 4800 Mark Center 
Drive, East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-3100.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard, Chief, OSD/JS 
Privacy Office, Freedom of Information Directorate, Washington 
Headquarters Service, 1155 Defense Pentagon, Washington, DC 20301-1155, 
or by phone at (571)372-0461.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address in FOR FURTHER INFORMATION CONTACT. 
The proposed system report, as required by U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on August 28, 2012, to 
the House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: September 10, 2012.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DHA 11

System name:
    Defense Medical Personnel Preparedness Database (December 12, 2005, 
70 FR 73454).

Changes:
* * * * *

System name:
    Delete entry and replace with ``Defense Medical Human Resources 
System--internet (DMHRSi).''

System location:
    Delete entry and replace with ``Department of Defense, TRICARE 
Management Activity, 7700 Arlington Boulevard, Falls Church, VA 22042-
5101.''

Categories of individuals covered by the system:
    Delete entry and replace with ``Active duty Military, Reserve, 
National Guard, and Department of Defense (DoD) civilian employees who 
are part of the Military Health System (MHS) or assigned to or employed 
by the TRICARE Management Activity (TMA), to include non-appropriated 
fund employees, foreign nationals, DoD contractors, and volunteers.''

Categories of records in the system:
    Delete entry and replace with ``Name, date of birth, Social 
Security Number (SSN) and/or DoD Identification (ID) Number, National 
Provider Identifier (NPI), gender, place of birth, citizenship; home 
address, home telephone number, business email address, military rank, 
medical credentials including class names and class dates, specialty, 
licensure, educational background; immunization history, and medical 
readiness training.''

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 136, Under Secretary of 
Defense for Personnel and Readiness; DoDD 5136.01, Assistant Secretary 
of Defense for Health Affairs (ASD(HA)); DoDI 1322.24, Military Medical 
Readiness Skills Training; DoD 6013.13-M, Medical Expense Performance 
Reporting System (MEPRS) for Fixed, Medical/Dental Treatment 
Facilities; DoD 5136.1-P, Medical Readiness Strategic Plan (MRSP); E.O. 
12656, Assignment of Emergency Preparedness Responsibilities; and E.O. 
9397 (SSN), as amended.''

Purpose(s):
    Delete entry and replace with ``To consolidate all of the human 
resources functions, including readiness, manpower, labor cost 
assignment, education, and training, for personnel across the DoD 
medical enterprise, thereby providing a single database source of 
instant query/access for all personnel types and the readiness posture 
of all DoD medical personnel. This system of records permits ready 
access to essential manpower, personnel, labor cost assignment, 
education and training, and personnel readiness information across the 
DoD medical enterprise.''
* * * * *

Storage:
    Delete entry and replace with ``Electronic storage media.''

Retrievability:
    Delete entry and replace with ``Individual's name and SSN and/or 
DoD ID Number.''

Safeguards:
    Delete entry and replace with ``Electronic media, data and/or 
electronic records are maintained in a secure, limited access, or 
monitored area. Physical entry is restricted by the use of locks, 
passwords which are changed periodically, and

[[Page 56628]]

administrative procedures. The system provides a two-factor 
authentication, using a Common Access Card and Personal Identification 
Number. Access to personally identifiable information in this system of 
records is restricted to those who require the data in the performance 
of their official duties, and have received proper training relative to 
the Privacy Act of 1974, as amended, and DoD Information Assurance 
Regulations.''

Retention and disposal:
    Delete entry and replace with ``Disposition pending (until the 
National Archives and Records Administration approves retention and 
disposal schedule, records will be treated as permanent).''

System manager(s) and address:
    Delete entry and replace with ``Program Manager, Defense Health 
Services System, 7700 Arlington Boulevard, Falls Church, VA 22042-
5101.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained within this system of 
records should address written inquiries to the TRICARE Management 
Activity, Department of Defense, ATTN: TMA Privacy Officer, TMA Privacy 
and Civil Liberties Office, 7700 Arlington Boulevard, Suite 5101, Falls 
Church, VA 22042-5101.
    Requests should contain the individual's full name and SSN and/or 
DoD ID Number.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
records about themselves contained within this system of records should 
address written inquiries to the TRICARE Management Activity, ATTN: 
Freedom of Information Act Requester Service Center, 16401 Centretech 
Parkway, Aurora, CO 80011-9066.
    ``Requests should contain the individual's full name and SSN and/or 
DoD ID Number.''

Contesting record procedures:
    Delete entry and replace with ``The OSD rules for accessing 
records, for contesting contents and appealing initial agency 
determinations are contained in OSD Administrative Instruction 81 (as 
amended, November 2009); 32 CFR part 311; or may be obtained from the 
system manager.''

Record source categories:
    Delete entry and replace with ``DoD pay and personnel systems, DoD 
medical facilities personnel, DoD supervisors, and DoD operational 
records.''
* * * * *
[FR Doc. 2012-22579 Filed 9-12-12; 8:45 am]
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