[Federal Register Volume 77, Number 171 (Tuesday, September 4, 2012)]
[Notices]
[Pages 53921-53923]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2012-21713]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA)

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publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
October 4, 2012. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting Records Management Services (ACNR) using one 
of the following means:
    Mail: NARA (ACNR), 8601 Adelphi Road, College Park, MD 20740-6001
    Email: [email protected].
    FAX: 301-837-3698
Requesters must cite the control number, which appears in parentheses 
after the name of the agency which submitted the schedule, and must 
provide a mailing address. Those who desire appraisal reports should so 
indicate in their request.

FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, National 
Records Management Program (ACNR), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1799. Email: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1225.12(e).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Forest Service (N1-95-10-7, 10 items, 
1 temporary item). Records related to geographic information system 
coordination. Proposed for permanent retention are fire dispatch logs, 
land transfer case files, records of high-level officials, special 
maps, surveys, and sign and poster guidelines.
    2. Department of Defense, Office of the Secretary of Defense (N1-
330-11-8, 2 items, 2 temporary items). Records relating to school 
accident and injury reports.
    3. Department of Defense, Office of the Secretary of Defense (N1-
330-11-9, 1 item, 1 temporary item). Records relating to the Pentagon 
force technical surveillance countermeasures investigations, including 
findings and mitigating recommendations.
    4. Department of Health and Human Services, Centers for Medicare & 
Medicaid Services (DAA-0440-2012-0008, 1 item, 1 temporary item). 
Certifications, amendments, and other records related to the 
administration of the Medicaid program by each state.
    5. Department of the Interior, Office of the Assistant Secretary of 
Indian Affairs (N1-75-09-7, 6 items, 1 temporary item). Scanned images 
of student scholastic and health documents that fail to meet archival 
standards. The original documents are saved in the corresponding paper 
files for permanent retention. Proposed for permanent retention are 
master files of an electronic information system containing information 
about Native American students.
    6. Department of the Interior, Office of the Secretary (N1-48-11-1, 
34 items, 4 permanent items). Records of the Office of Environmental 
Policy and Compliance, including records relating to environmental 
compliance, stewardship and partnerships, environmental reviews, and 
resource protection and planning. Proposed for permanent retention are 
environmental policy files, central hazardous materials fund site files 
for which the office has direct cleanup and restoration responsibility, 
sustainability reports and plans, and historically significant incident 
response files.
    7. Department of the Interior, Office of the Secretary (DAA-0048-
2012-0003, 1 item, 1 temporary item). Reference papers collected and 
used by the regulatory staff to respond to routine information requests 
from members of Congress and the courts.
    8. Department of Justice, Antitrust Division (N1-60-11-5, 1 item, 1 
temporary item). Ad hoc system reports about class action lawsuits. 
Proposed for permanent retention are master files of the electronic 
information system used to track class action lawsuits.
    9. Department of the Navy, Agency-wide (DAA-0344-2012-0001, 2 
items, 2

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temporary items). Master files of an electronic information system 
containing information on explosive devices used for reference purposes 
by the Explosive Ordnance Disposal community of the Armed Services.
    10. Department of State, Bureau of Diplomatic Security (DAA-0059-
2011-0010, 3 items, 3 temporary items). Investigative case files of 
criminal and administrative misconduct involving personnel, 
contractors, and dependents at posts abroad and administrative 
misconduct by Department employees and contractors domestically. Also 
included are master files of an electronic information system that 
provides case tracking and management of information related to 
investigative cases.
    11. Department of the Treasury, Internal Revenue Service (N1-58-11-
1, 8 items, 8 temporary items). Master files, outputs, and 
documentation for an electronic system used to administer a low-income 
housing program. Also includes forms and other administrative records 
from this program.
    12. National Oceanic and Atmospheric Administration, National 
Marine Fisheries Service (N1-370-12-2, 2 items, 2 temporary items). 
Master files of an electronic information system used to track appeals. 
Also includes appeals case files.
    13. National Oceanic and Atmospheric Administration, National 
Environmental Satellite, Data and, Information Services (DAA-0370-2012-
0001, 1 item, 1 temporary item). Non-disclosure agreements that 
prohibit unauthorized disclosure of information related to satellite 
systems and vendors.

Paul M. Wester, Jr.,
Chief Records Officer for the U.S. Government.
[FR Doc. 2012-21713 Filed 8-31-12; 8:45 am]
BILLING CODE 7515-01-P