[Federal Register Volume 77, Number 138 (Wednesday, July 18, 2012)]
[Notices]
[Pages 42339-42340]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2012-17443]


=======================================================================
-----------------------------------------------------------------------

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

-----------------------------------------------------------------------

SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of

[[Page 42340]]

records lacking administrative, legal, research, or other value. Notice 
is published for records schedules in which agencies propose to destroy 
records not previously authorized for disposal or reduce the retention 
period of records already authorized for disposal. NARA invites public 
comments on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
August 17, 2012. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting Records Management Services (ACNR) using one 
of the following means:
    Mail: NARA (ACNR), 8601 Adelphi Road, College Park, MD 20740-6001.
    Email: [email protected].
    Fax: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, National 
Records Management Program (ACNR), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1799. Email: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1225.12(e).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Health and Human Services, Centers for Medicare & 
Medicaid Services (DAA-0440-2012-0009, 1 item, 1 temporary item). 
Master files of an electronic information system used to review 
national coverage determinations of claimants from clinical trials.
    2. Department of Health and Human Services, Indian Health Service 
(DAA-0513-2012-0005, 1 item, 1 temporary item). Master files of an 
electronic information system containing data on educational loan 
repayments for agency employees.
    3. Department of Health and Human Services, Indian Health Service 
(DAA-0513-2012-0007, 1 item, 1 temporary item). Master files of an 
electronic information system containing audit tracking data.
    4. Department of Justice, Civil Division (DAA-0060-2011-0018, 2 
items, 1 temporary item). Informational copies of data printed or 
extracted from an electronic information system used to manage case-
related information in the litigating section. Proposed for permanent 
retention are the master files.
    5. Department of State, Bureau of Diplomatic Security (DAA-0059-
2011-0011, 3 items, 3 temporary items). Records of the Office of 
Domestic Operations, including requests for action, information 
memorandums, interagency and intra-agency agreements, and copies of 
Congressional inquiry responses and testimony.
    6. Department of the Treasury, Financial Management Service (N1-
425-09-3, 9 items, 7 temporary items). Records of financial reporting 
and accounting. Proposed for permanent retention are significant policy 
files and consolidated reports.
    7. Department of the Treasury, Internal Revenue Service (N1-58-11-
10, 7 items, 7 temporary items). Master files and system documentation 
of electronic information systems used to deliver and track staff 
training.
    8. Federal Trade Commission, Agency-wide (N1-122-98-2, 8 items, 5 
temporary items). Background materials of industry-wide investigations, 
mergers, acquisitions, and other projects; economic studies of the 
optometry and insurance industries; and litigation file duplicates.
    Proposed for permanent retention are investigation indices, history 
sheets with case file abstracts, and congressional legislation files.
    9. National Aeronautics and Space Administration, Agency wide (DAA-
0255-2012-0003, 1 item, 1 temporary item). Records supporting the 
existence, ownership, value, disposition, and accounting classification 
of real and personal property assets. Included are copies of general 
accounting ledgers, expenditure accounting posting and control files, 
and records documenting acquisition of real property.

    Dated: July 10, 2012.
Paul M. Wester, Jr.
Chief Records Officer for the U.S. Government.
[FR Doc. 2012-17443 Filed 7-17-12; 8:45 am]
BILLING CODE 7515-01-P