[Federal Register Volume 77, Number 133 (Wednesday, July 11, 2012)]
[Notices]
[Pages 40865-40866]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2012-16870]


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DEPARTMENT OF DEFENSE

Department of the Navy

[Docket ID: USN-2012-0011]


Privacy Act of 1974; System of Records

AGENCY: Department of the Navy, DoD.

ACTION: Notice to Add a New System of Records.

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SUMMARY: The Department of the Navy proposes to add a new system of 
records in its inventory of record systems subject to the Privacy Act 
of 1974 (5 U.S.C. 552a), as amended. The blanket (k)(1) exemption 
applies to this systems of records to accurately describe the basis for 
exempting disclosure of classified information that is or may be 
contained in the records.

DATES: This proposed action will be effective on August 10, 2012 unless 
comments are received which result in a contrary determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
     Federal Rulemaking Portal: http://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Federal Docket Management System Office, 4800 Mark 
Center Drive, East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-
3100.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Robin Patterson, Department of the 
Navy, DNS-36, 2000 Navy Pentagon, Washington, DC 20350-2000 or call at 
(202) 685-6545.

SUPPLEMENTARY INFORMATION: The Department of the Navy notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address in FOR FURTHER INFORMATION CONTACT. The 
proposed system report, as required by 5 U.S.C. 552a(r) of the Privacy 
Act of 1974, as amended, was submitted on June 27, 2012, to the House 
Committee on Oversight and Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and

[[Page 40866]]

Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: July 5, 2012.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
NM01500-13

System Name:
    Naval Postgraduate School Education Management System (PYTHON)

System Location:
    U.S. Naval Postgraduate School (NPS), 1 University Circle, 
Monterey, CA 93943-5100.

Categories of Individuals Covered by the System:
    U.S. and International Military from all service branches, 
civilian, and contractor personnel attached to the U.S. Naval 
Postgraduate School.

Categories of Records in the System:
    Name, Social Security Number (SSN), civilian grade, military rank, 
and address; other names used, other ID number, citizenship, gender, 
race/ethnicity, birth date, personal cell telephone number, home 
telephone number, personal email address, mailing/home address, 
mother's middle name, family member information including name, 
relationship to sponsor, gender, and email address, marital status, 
military records, emergency contact, and education information 
including current grades, curriculum, and prior education.

Authority for Maintenance of the System:
    10 U.S.C. 605, United States Naval Postgraduate School; Sections: 
7041, Function; 7044, Civilian teachers: number; compensation; 7045, 
Officers of the other armed forces; enlisted members: admission; 7046, 
Officers of foreign countries: admission; 7047, Students at 
institutions of higher education: admission; 7049, Defense industry 
civilians: admission to defense product development program; and E.O. 
9397 (SSN), as amended.

Purpose:
    To manage the Navy Postgraduate School Information Technology (NPS 
IT) user and student information for enrolling students, scheduling 
classes, disseminating grades, distributing grades, producing and 
maintaining transcripts, dropping/adding classes, administering student 
opinion forms, and managing IT accounts.

Routine Uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside the DoD as a routine use pursuant to 
5 U.S.C. 552a(b)(3) as follows:
    The DoD Blanket Routine Uses that appear at the beginning of the 
Navy's compilation of system of records notices may apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Maintained in paper files and on electronic storage media.

Retrievability:
    By name and Social Security Number (SSN).

Safeguards:
    Access to the Python web interface occurs over encrypted channels. 
Periodic security audits, regular monitoring of users' security 
practices and additional security methods enforce access controls to 
ensure only authorized personnel have access to the data. Paper copies 
are stored in safes and locked in fire proof file cabinets. These 
protection mechanisms are emphasized during training, periodic user 
awareness training, and spot checks. Additional controls are in place 
such as periodic security audits, regular monitoring of users' security 
practices, and methods to ensure only authorized personnel have access 
to personally identifiable information.

Retention and Disposal:
    Student's transcripts are permanent. User data is deleted upon 
departure of the user. System data is destroyed when no longer needed 
or after two years, whichever is later.

System manager(s) and address:
    Director of Enterprise Information Systems, Information Technology 
and Communication Services, 555 Dyer Road, Monterey, CA 93943-5100.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the commanding officer of the activity in question. Official mailing 
addresses are published in the Standard Navy Distribution List.
    The request should include full name, Social Security Number (SSN), 
proof of identity, and mailing address of the individual concerned and 
should be signed by the requestor. The system manager will require an 
original signature or a notarized signature as a means of proving the 
identity of the individual requesting access to the records.

Records access procedures:
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to the 
commanding officer of the activity in question. Official mailing 
addresses are published in the Standard Navy Distribution List.
    The request should include full name, Social Security Number (SSN), 
proof of identity, and mailing address of the individual concerned and 
should be signed by the requestor. The system manager will require an 
original signature or a notarized signature as a means of proving the 
identity of the individual requesting access to the records.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    Individual and NPS faculty.

Exemptions claimed for the system:
    An exemption rule for this system has been promulgated in 
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), and 
published in 32 CFR part 320. For additional information contact the 
system manager.

[FR Doc. 2012-16870 Filed 7-10-12; 8:45 am]
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