[Federal Register Volume 77, Number 119 (Wednesday, June 20, 2012)]
[Notices]
[Pages 37002-37004]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2012-15042]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DOD-2012-OS-0071]


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary, DoD.

ACTION: Notice to alter a system of records.

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SUMMARY: The Office of the Secretary of Defense proposes to alter a 
system of records in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This proposed action would be effective on July 20, 2012 unless 
comments are received which result in a contrary determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
     Federal Rulemaking Portal: http://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Federal Docket Management System Office, 4800 Mark 
Center Drive,

[[Page 37003]]

East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-3100.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard, Chief, OSD/JS 
Privacy Office, Freedom of Information Directorate, Washington 
Headquarters Service, 1155 Defense Pentagon, Washington, DC 20301-1155, 
or by phone at (571) 372-0461.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address in FOR FURTHER INFORMATION CONTACT. 
The proposed system report, as required by U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on June 11 2012, to the 
House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: June 15, 2012.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DHRA 06 DoD

System name:
    Defense Sexual Assault Incident Database (December 15, 2009, 74 FR 
66298).

Changes:
* * * * *

System location:
    Delete entry and replace with ``Primary location: Washington 
Headquarters Services, Enterprise Information Technology Support 
Directorate, WHS-Supported Organizations Division, 2521 South Clark 
Street, Suite 640, Arlington, VA 22209-2328.

Secondary locations:
    The Department of the Army, Sexual Assault Data Management System, 
Army G-1, DAPE-HR-HF, Room 300 Army Pentagon, Washington, DC 20310-
0300.
    The Department of the Navy, Consolidated Law Enforcement Operations 
Center, Naval Criminal Investigative Service, 716 Sicard Street SE., 
Washington Navy Yard, DC 20388-5380.
    The Department of the Air Force, Investigative Information 
Management System, Headquarters United States Air Force, Air Force 
Office of Special Investigations, Russell Knox Building, 27130 
Telegraph Road, Quantico, VA 22134-2253.
    Decentralized locations include the Services staff and field 
operating agencies, major commands, installations, and activities. 
Official mailing addresses are published as an appendix to each 
Services compilation of systems of records notices.''

Categories of individuals covered by the system:
    Delete entry and replace with ``Active duty Army, Navy, Marine 
Corps and Air Force members; active duty Reserve members; and National 
Guard members covered by title 10 or title 32 (hereafter ``service 
members''); service members who were victims of a sexual assault prior 
to enlistment or commissioning; military dependents age 18 and older; 
DoD Civilians; DoD Contractors; other government civilians; U.S. 
Civilians; and foreign military members who may be lawfully admitted 
into the United States or foreign military members who are not covered 
under the Privacy Act who may be victims and/or alleged perpetrators in 
a sexual assault involving a member of the Armed Forces.''

Categories of records in the system:
    Delete entry and replace with ``Victim information includes last, 
first, and middle name, victim case number (i.e., system generated 
unique control number), identification type (i.e., DoD ID number, 
Social Security Number (SSN), passport, U.S. Permanent Residence Card, 
or foreign identification), identification number for identification 
provided, birth date, age at the time of incident, gender, race, 
ethnicity, and victim type (i.e., military, DoD civilian/contractor).
    Alleged perpetrator information includes last, first, and middle 
name, identification type (i.e., DoD ID number, Social Security Number 
(SSN), passport, U.S. Permanent Residence Card, or foreign 
identification), identification number for identification provided, 
birth date, age at the time of incident, gender, race, ethnicity, and 
alleged perpetrator category (i.e., military, DoD civilian/contractor).
    However, if a victim of a sexual assault involving a member of the 
Armed Forces makes a Restricted Report of sexual assault, no personal 
identifying information for the victim and/or alleged perpetrator is 
collected.''

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 113 note, Department of 
Defense Policy and Procedures on Prevention and Response to Sexual 
Assaults Involving Members of the Armed Forces; 10 U.S.C. 136, Under 
Secretary of Defense for Personnel and Readiness; 32 U.S.C., National 
Guard; DoD Directive 6495.01, Sexual Assault Prevention and Response 
(SAPR) Program; DoD Instruction 6495.02, Sexual Assault Prevention and 
Response (SAPR) Program Procedures; 10 U.S.C. 3013, Secretary of the 
Army; Army Regulation 600-20, Chapter 8, Army Command Policy (Sexual 
Assault Prevention and Response (SAPR) Program); 10 U.S.C. 5013, 
Secretary of the Navy; Secretary of the Navy Instruction 1752.4A, 
Sexual Assault Prevention and Response; Marine Corps Order 1752.5A, 
Sexual Assault Prevention and Response (SAPR) Program; 10 U.S.C. 8013, 
Secretary of the Air Force; Air Force Instruction 36-6001, Sexual 
Assault Prevention and Response (SAPR) Program; and E.O. 9397 (SSN), as 
amended.''
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, 
these records may specifically be disclosed outside the DoD as a 
routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Any release of information contained in this system of records 
outside the DoD will be compatible with the purpose(s) for which the 
information is collected and maintained. The DoD `Blanket Routine Uses' 
set forth at the beginning of Office of the Secretary of Defense (OSD) 
systems of records notices apply to this system.''
* * * * *

Retrievability:
    Delete entry and replace with ``Victim records are retrieved by 
first name, last name, identification number and type of identification 
provided, and Defense

[[Page 37004]]

Sexual Assault Incident Database control number assigned to the 
incident.
    Alleged perpetrator records are retrieved by first name, last name, 
and identification number and type of identification provided.''

Safeguards:
    Delete entry and replace with ``Records are maintained in a 
controlled facility. Physical entry is restricted by the use of alarms, 
cipher and locks and armed guards. Access to case files in the system 
is role-based and requires the use of a Common Access Card and 
password. Further, at the DoD-level, only de-identified data can be 
accessed.
    These are For Official Use Only records and are maintained in 
controlled facilities that employ physical restrictions and safeguards 
such as security guards, identification badges, key cards, and locks.''

Retention and disposal:
    Delete entry and replace with ``Records are cut off two years after 
inactivity and destroyed sixty years after cut off.''
* * * * *

Notification Procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system of 
records should address written inquiries to the appropriate Service 
office listed below:
    The Department of the Army, Human Resources Policy Directorate 
(HRPD), Sexual Harassment/Assault Response and Prevention (SHARP), 1225 
South Clark Street, Arlington, VA 22202-4371.
    The Department of the Navy, ATTN: Sexual Assault Prevention and 
Response Program Manager, 716 Sicard Street SE., Suite 1000, Washington 
Navy Yard, DC 20374-5140.
    Headquarters United States Air Force/A1S, ATTN: Sexual Assault 
Prevention and Response Program Manager, 1040 Air Force Pentagon, 
Washington, DC 20330-1040.
    The National Guard Bureau, Sexual Assault Prevention and Response 
Office, ATTN: Sexual Assault Prevention and Response Program Manager, 
111 South George Mason Drive, AH2, Arlington, VA 22204-1373.
    Requests must be signed and include the name, identification number 
and type of identification, and indicate whether the individual is a 
victim or alleged perpetrator.''

Record Access Procedures:
    Delete entry and replace with ``Individuals seeking access to 
records about themselves contained in this system of records should 
address written inquiries to the following as appropriate:
    The Department of the Army, HRPD, Sexual Harassment/Assault 
Response and Prevention (SHARP), 1225 South Clark Street, Arlington, VA 
22202-4371.
    The Department of the Navy, ATTN: Sexual Assault Prevention and 
Response Program Manager, 716 Sicard Street SE., Suite 1000, Washington 
Navy Yard, DC 20374-5140.
    Headquarters United States Air Force/A1S, ATTN: Sexual Assault 
Prevention and Response Program Manager, 1040 Air Force Pentagon, 
Washington, DC 20330-1040.
    The National Guard Bureau, Sexual Assault Prevention and Response 
Office, ATTN: Sexual Assault Prevention and Response Program Manager, 
111 South George Mason Drive, AH2, Arlington, VA 22204-1373.
    Requests must be signed and include the name, identification number 
and type of identification, indicate whether the individual is a victim 
or alleged perpetrator, and the number of this system of records 
notice.''
* * * * *

Record Source Categories:
    Delete entry and replace with ``The individual, Sexual Assault 
Response Coordinators, Service Military Criminal Investigative 
Organizations, and Military Service sexual assault case management 
systems.''
* * * * *
[FR Doc. 2012-15042 Filed 6-19-12; 8:45 am]
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