[Federal Register Volume 77, Number 113 (Tuesday, June 12, 2012)]
[Notices]
[Pages 35065-35067]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2012-14222]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
July 12, 2012. Once the appraisal of the records is completed, NARA
will send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: You may request a copy of any records schedule identified in
this notice by contacting Records Management Services (ACNR) using one
of the following means:
Mail: NARA (ACNR), 8601 Adelphi Road, College Park, MD 20740-6001.
Email: [email protected].
Fax: 301-837-3698.
Requesters must cite the control number, which appears in parentheses
after the name of the agency which submitted the schedule, and must
provide a mailing address. Those who desire appraisal reports should so
indicate in their request.
FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, National
Records Management Program (ACNR), National Archives and Records
[[Page 35066]]
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: 301-837-1799. Email: [email protected].
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs them to conduct its business. Some schedules are comprehensive
and cover all the records of an agency or one of its major
subdivisions. Most schedules, however, cover records of only one office
or program or a few series of records. Many of these update previously
approved schedules, and some include records proposed as permanent.
The schedules listed in this notice are media neutral unless
specified otherwise. An item in a schedule is media neutral when the
disposition instructions may be applied to records regardless of the
medium in which the records are created and maintained. Items included
in schedules submitted to NARA on or after December 17, 2007, are media
neutral unless the item is limited to a specific medium. (See 36 CFR
1225.12(e).)
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too
includes information about the records. Further information about the
disposition process is available on request.
Schedules Pending
1. Department of Agriculture, Forest Service (N1-95-10-4, 313
items, 303 temporary items). Records related to various programs
throughout the agency, including general correspondence, reports,
studies, plans, audits, case files, interagency, intergovernmental, and
commercial agreements. Proposed for permanent retention are
administrative history files, national resource planning policy files,
program development and planning files, heritage program management
files, habitat planning and evaluation surveys, geologic resources
files, and watershed protection and flood protection reports.
2. Department of Agriculture, Forest Service (N1-95-12-6, 1 item, 1
temporary item). Records pertaining to fees collected for campground
permits.
3. Department of Agriculture, Rural Development (N1-572-09-4, 1
item, 1 temporary item). Master files of an electronic information
system containing copies of loan documents.
4. Department of Commerce, National Telecommunications and
Information Administration (N1-417-12-1, 1 item, 1 temporary item).
Federal spectrum certification applications, including requests for
frequency assignments, geographic area information, operating units,
requirement criteria, and equipment lists.
5. Department of Defense, National Reconnaissance Office;
Department of Defense, National Geospatial-Intelligence Agency;
Department of Defense, National Security Agency (N1-525-11-1, 11 items,
7 temporary items). Routine policy and administrative records
associated with a multi-mission ground station including site level
committee records, visitor arrangement files, briefing materials,
charitable fund-raising records, and standard operating instructions.
Proposed for permanent retention are site-specific policy and agreement
files and historical files on the establishment of the ground station.
6. Department of Health and Human Services, Indian Health Service
(DAA-0513-2012-0004, 11 items, 11 temporary items). Records include
administrative files, correspondence, notices, and memoranda relating
to Health Insurance Portability and Accountability Act privacy
requests.
7. Department of Justice, Agency-wide (DAA-0060-2011-0009, 6 items,
5 temporary items). Records of internal administrative guidance and
directives. Proposed for permanent retention are record copies of all
orders signed by the Attorney General.
8. Department of Justice, Federal Bureau of Investigation (N1-65-
11-25, 2 items, 2 temporary items). Records relating to the
administration of aircraft and other surveillance equipment in support
of agency operations.
9. Department of Justice, Federal Bureau of Investigation (N1-65-
11-29, 4 items, 4 temporary items). Records relating to testing and
eligibility for agent and police officer promotions.
10. Department of Justice, Justice Management Division (N1-60-09-
43, 8 items, 8 temporary items). Content and management records for the
agency's internal Web site.
11. Department of State, Bureau of International Organizations
(DAA-0059-2011-0014, 2 items, 1 temporary item). Records of the Office
of Policy, Regional, and Functional Organizations, including working
files and copies of memorandums, briefing books, and issue papers.
Proposed for permanent retention are records establishing the office.
12. Department of State, Bureau of Diplomatic Security (DAA-0059-
2011-0016, 6 items, 6 temporary items). Records of the Office of
Information Security documenting the approval and use of secure
facilities, visitor and access requests, correspondence related to
contractors, and master files of electronic information systems used to
track security incidents and security requirements.
13. Department of State, Office of the Under Secretary for Public
Diplomacy and Public Affairs (N1-59-11-12, 1 item, 1 temporary item).
Master files of an electronic information system used for recording and
tracking short-term missions and diplomatic activities worldwide.
14. Department of Transportation, Federal Railroad Administration
(N1-399-07-21, 19 items, 14 temporary items). General Law Division
records including routine legislative and litigation case files,
general subject files, and attorney working files. Proposed for
permanent retention are legislation, subject and litigation case files
designated as landmark as well as historical program files.
15. Department of Transportation, Federal Railroad Administration
(N1-399-08-2, 17 items, 14 temporary items). Safety Law Division
records including routine legislative and litigation case files,
subject files, closed
[[Page 35067]]
civil cases, enforcement files, attorney working files, copies of
discovery documents, and master files of an electronic information
system used to track workflow. Proposed for permanent retention are
legislation and litigation case files and subject files designated as
landmark.
16. Department of Transportation, Federal Railroad Administration
(N1-399-08-9, 3 items, 2 temporary items). Master files of an
electronic information system used for processing post-accident
toxicological testing. Proposed for permanent retention are master
files of an electronic information system containing toxicology test
results and related accident information.
17. Department of Transportation, Federal Railroad Administration
(N1-399-08-12, 33 items, 26 temporary items). Office of Railroad Safety
records including routine administrative requests, audit case files,
copies of published court dockets, subject files, and safety related
program files for railroad administration. Proposed for permanent
retention are case files of major accident investigations, safety
records for Amtrak operations, high-speed rail records, merger records,
recommendations, orders, and advisories.
18. Department of Transportation, Federal Transit Administration
(N1-408-11-22, 4 items, 3 temporary items). Organization background
files and copies of organization planning files. Proposed for permanent
retention are a master set of organization planning files.
19. Department of Transportation, Federal Transit Administration
(N1-408-11-23, 3 items, 2 temporary items). Case files for directives
regarding one-time or temporary instructions and directives from other
agencies. Proposed for permanent retention are case files for
directives regarding policy, organization, and procedures.
20. Department of the Treasury, Financial Crimes Enforcement
Network (N1-559-11-1, 15 items, 7 temporary items). Records of the
Office of the Director, including case tracking files, development
files for publications and reports, and web maintenance records.
Proposed for permanent retention are program files, organization files,
policy records, public affairs records, and publications.
21. Department of the Treasury, Financial Management Service (N1-
425-09-5, 7 items, 6 temporary items). Records of transactions and
administration of collections, payments, and claims. Proposed for
permanent retention are significant policy files governing these
activities.
22. Administrative Office of the United States Courts, United
States Courts of Appeals (N1-276-09-1, 2 items, 1 temporary item). Non-
electronic administrative correspondence for appellate case files.
Proposed for permanent retention are non-electronic case files.
23. Administrative Office of the United States Courts, United
States District Courts (N1-21-11-2, 1 item, 1 temporary item).
Electronic sound recordings of criminal case sentencing filed with the
clerk of court in lieu of transcripts.
24. Federal Communications Commission, Agency-wide (N1-173-09-2, 1
item, 1 temporary item). Master files of an electronic information
system used to report on trends in communications service quality.
25. Nuclear Regulatory Commission, Office of Federal and State
Materials and Environmental Management Programs and Office of Nuclear
Material Safety and Safeguards (N1-431-08-3, 4 items, 4 temporary
items). Master files and outputs of an electronic information system
used to manage information about sealed sources and devices licensed by
the agency.
26. Nuclear Regulatory Commission, Office of Federal and State
Materials and Environmental Management Programs (N1-431-08-6, 4 items,
4 temporary items). Master files and outputs of an electronic
information system used to manage information about nationally tracked
sealed sources licensed by the agency.
27. Nuclear Regulatory Commission, Regional Offices (N1-431-08-14,
2 items, 2 temporary items). Master files and outputs of electronic
information systems that maintain information on safety status and
incidents at licensed nuclear facilities.
28. Nuclear Regulatory Commission, Office of Nuclear Material
Safety and Safeguards (N1-431-08-17, 4 items, 3 temporary items).
Master files and outputs of an electronic information system used to
manage information about containers licensed for use in transporting
nuclear material. Proposed for permanent retention are reports that
describe licensed containers.
29. Nuclear Regulatory Commission, Office of Nuclear Regulatory
Research (N1-431-08-21, 3 items, 2 temporary items). Master files and
status reports of an electronic information system used to track
generic safety issues at licensed nuclear facilities. Proposed for
permanent retention are formal reports relating to these issues.
30. Nuclear Regulatory Commission, Office of Federal and State
Materials and Environmental Management Programs (N1-431-09-1, 3 items,
1 temporary item). Master files of an electronic information system
used to maintain information about incidents involving nuclear
materials, including equipment failure, lost materials, leaking of
sealed sources, exposure of individuals to radiation, and
misadministration of medical doses of radiation. Proposed for permanent
retention are quarterly and annual reports on the incidents.
Dated: May 31, 2012.
Paul M. Wester, Jr.,
Chief Records Officer for the U.S. Government.
[FR Doc. 2012-14222 Filed 6-11-12; 8:45 am]
BILLING CODE 7515-01-P