[Federal Register Volume 77, Number 113 (Tuesday, June 12, 2012)]
[Notices]
[Pages 35065-35067]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2012-14222]


=======================================================================
-----------------------------------------------------------------------

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

-----------------------------------------------------------------------

SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
July 12, 2012. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting Records Management Services (ACNR) using one 
of the following means:
    Mail: NARA (ACNR), 8601 Adelphi Road, College Park, MD 20740-6001.
    Email: [email protected].
    Fax: 301-837-3698.

Requesters must cite the control number, which appears in parentheses 
after the name of the agency which submitted the schedule, and must 
provide a mailing address. Those who desire appraisal reports should so 
indicate in their request.

FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, National 
Records Management Program (ACNR), National Archives and Records

[[Page 35066]]

Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1799. Email: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1225.12(e).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Forest Service (N1-95-10-4, 313 
items, 303 temporary items). Records related to various programs 
throughout the agency, including general correspondence, reports, 
studies, plans, audits, case files, interagency, intergovernmental, and 
commercial agreements. Proposed for permanent retention are 
administrative history files, national resource planning policy files, 
program development and planning files, heritage program management 
files, habitat planning and evaluation surveys, geologic resources 
files, and watershed protection and flood protection reports.
    2. Department of Agriculture, Forest Service (N1-95-12-6, 1 item, 1 
temporary item). Records pertaining to fees collected for campground 
permits.
    3. Department of Agriculture, Rural Development (N1-572-09-4, 1 
item, 1 temporary item). Master files of an electronic information 
system containing copies of loan documents.
    4. Department of Commerce, National Telecommunications and 
Information Administration (N1-417-12-1, 1 item, 1 temporary item). 
Federal spectrum certification applications, including requests for 
frequency assignments, geographic area information, operating units, 
requirement criteria, and equipment lists.
    5. Department of Defense, National Reconnaissance Office; 
Department of Defense, National Geospatial-Intelligence Agency; 
Department of Defense, National Security Agency (N1-525-11-1, 11 items, 
7 temporary items). Routine policy and administrative records 
associated with a multi-mission ground station including site level 
committee records, visitor arrangement files, briefing materials, 
charitable fund-raising records, and standard operating instructions. 
Proposed for permanent retention are site-specific policy and agreement 
files and historical files on the establishment of the ground station.
    6. Department of Health and Human Services, Indian Health Service 
(DAA-0513-2012-0004, 11 items, 11 temporary items). Records include 
administrative files, correspondence, notices, and memoranda relating 
to Health Insurance Portability and Accountability Act privacy 
requests.
    7. Department of Justice, Agency-wide (DAA-0060-2011-0009, 6 items, 
5 temporary items). Records of internal administrative guidance and 
directives. Proposed for permanent retention are record copies of all 
orders signed by the Attorney General.
    8. Department of Justice, Federal Bureau of Investigation (N1-65-
11-25, 2 items, 2 temporary items). Records relating to the 
administration of aircraft and other surveillance equipment in support 
of agency operations.
    9. Department of Justice, Federal Bureau of Investigation (N1-65-
11-29, 4 items, 4 temporary items). Records relating to testing and 
eligibility for agent and police officer promotions.
    10. Department of Justice, Justice Management Division (N1-60-09-
43, 8 items, 8 temporary items). Content and management records for the 
agency's internal Web site.
    11. Department of State, Bureau of International Organizations 
(DAA-0059-2011-0014, 2 items, 1 temporary item). Records of the Office 
of Policy, Regional, and Functional Organizations, including working 
files and copies of memorandums, briefing books, and issue papers. 
Proposed for permanent retention are records establishing the office.
    12. Department of State, Bureau of Diplomatic Security (DAA-0059-
2011-0016, 6 items, 6 temporary items). Records of the Office of 
Information Security documenting the approval and use of secure 
facilities, visitor and access requests, correspondence related to 
contractors, and master files of electronic information systems used to 
track security incidents and security requirements.
    13. Department of State, Office of the Under Secretary for Public 
Diplomacy and Public Affairs (N1-59-11-12, 1 item, 1 temporary item). 
Master files of an electronic information system used for recording and 
tracking short-term missions and diplomatic activities worldwide.
    14. Department of Transportation, Federal Railroad Administration 
(N1-399-07-21, 19 items, 14 temporary items). General Law Division 
records including routine legislative and litigation case files, 
general subject files, and attorney working files. Proposed for 
permanent retention are legislation, subject and litigation case files 
designated as landmark as well as historical program files.
    15. Department of Transportation, Federal Railroad Administration 
(N1-399-08-2, 17 items, 14 temporary items). Safety Law Division 
records including routine legislative and litigation case files, 
subject files, closed

[[Page 35067]]

civil cases, enforcement files, attorney working files, copies of 
discovery documents, and master files of an electronic information 
system used to track workflow. Proposed for permanent retention are 
legislation and litigation case files and subject files designated as 
landmark.
    16. Department of Transportation, Federal Railroad Administration 
(N1-399-08-9, 3 items, 2 temporary items). Master files of an 
electronic information system used for processing post-accident 
toxicological testing. Proposed for permanent retention are master 
files of an electronic information system containing toxicology test 
results and related accident information.
    17. Department of Transportation, Federal Railroad Administration 
(N1-399-08-12, 33 items, 26 temporary items). Office of Railroad Safety 
records including routine administrative requests, audit case files, 
copies of published court dockets, subject files, and safety related 
program files for railroad administration. Proposed for permanent 
retention are case files of major accident investigations, safety 
records for Amtrak operations, high-speed rail records, merger records, 
recommendations, orders, and advisories.
    18. Department of Transportation, Federal Transit Administration 
(N1-408-11-22, 4 items, 3 temporary items). Organization background 
files and copies of organization planning files. Proposed for permanent 
retention are a master set of organization planning files.
    19. Department of Transportation, Federal Transit Administration 
(N1-408-11-23, 3 items, 2 temporary items). Case files for directives 
regarding one-time or temporary instructions and directives from other 
agencies. Proposed for permanent retention are case files for 
directives regarding policy, organization, and procedures.
    20. Department of the Treasury, Financial Crimes Enforcement 
Network (N1-559-11-1, 15 items, 7 temporary items). Records of the 
Office of the Director, including case tracking files, development 
files for publications and reports, and web maintenance records. 
Proposed for permanent retention are program files, organization files, 
policy records, public affairs records, and publications.
    21. Department of the Treasury, Financial Management Service (N1-
425-09-5, 7 items, 6 temporary items). Records of transactions and 
administration of collections, payments, and claims. Proposed for 
permanent retention are significant policy files governing these 
activities.
    22. Administrative Office of the United States Courts, United 
States Courts of Appeals (N1-276-09-1, 2 items, 1 temporary item). Non-
electronic administrative correspondence for appellate case files. 
Proposed for permanent retention are non-electronic case files.
    23. Administrative Office of the United States Courts, United 
States District Courts (N1-21-11-2, 1 item, 1 temporary item). 
Electronic sound recordings of criminal case sentencing filed with the 
clerk of court in lieu of transcripts.
    24. Federal Communications Commission, Agency-wide (N1-173-09-2, 1 
item, 1 temporary item). Master files of an electronic information 
system used to report on trends in communications service quality.
    25. Nuclear Regulatory Commission, Office of Federal and State 
Materials and Environmental Management Programs and Office of Nuclear 
Material Safety and Safeguards (N1-431-08-3, 4 items, 4 temporary 
items). Master files and outputs of an electronic information system 
used to manage information about sealed sources and devices licensed by 
the agency.
    26. Nuclear Regulatory Commission, Office of Federal and State 
Materials and Environmental Management Programs (N1-431-08-6, 4 items, 
4 temporary items). Master files and outputs of an electronic 
information system used to manage information about nationally tracked 
sealed sources licensed by the agency.
    27. Nuclear Regulatory Commission, Regional Offices (N1-431-08-14, 
2 items, 2 temporary items). Master files and outputs of electronic 
information systems that maintain information on safety status and 
incidents at licensed nuclear facilities.
    28. Nuclear Regulatory Commission, Office of Nuclear Material 
Safety and Safeguards (N1-431-08-17, 4 items, 3 temporary items). 
Master files and outputs of an electronic information system used to 
manage information about containers licensed for use in transporting 
nuclear material. Proposed for permanent retention are reports that 
describe licensed containers.
    29. Nuclear Regulatory Commission, Office of Nuclear Regulatory 
Research (N1-431-08-21, 3 items, 2 temporary items). Master files and 
status reports of an electronic information system used to track 
generic safety issues at licensed nuclear facilities. Proposed for 
permanent retention are formal reports relating to these issues.
    30. Nuclear Regulatory Commission, Office of Federal and State 
Materials and Environmental Management Programs (N1-431-09-1, 3 items, 
1 temporary item). Master files of an electronic information system 
used to maintain information about incidents involving nuclear 
materials, including equipment failure, lost materials, leaking of 
sealed sources, exposure of individuals to radiation, and 
misadministration of medical doses of radiation. Proposed for permanent 
retention are quarterly and annual reports on the incidents.

    Dated: May 31, 2012.
Paul M. Wester, Jr.,
Chief Records Officer for the U.S. Government.
[FR Doc. 2012-14222 Filed 6-11-12; 8:45 am]
BILLING CODE 7515-01-P