[Federal Register Volume 77, Number 105 (Thursday, May 31, 2012)]
[Notices]
[Pages 32141-32142]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2012-13200]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Privacy Act of 1974, as Amended; System of Records Notices

AGENCY: National Archives and Records Administration.

ACTION: Notice; new privacy system of records titled ``Internal 
Collaboration Network''.

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SUMMARY: The National Archives and Records Administration (NARA) 
proposes to add a system of records to its existing inventory of 
systems subject to the Privacy Act of 1974, as amended (5 U.S.C. 
552(a)) (``Privacy Act''). In this notice, NARA publishes NARA 43, the 
Internal Collaboration Network, which contains files with information 
on National Archives employees, volunteers, and contractors.

DATES: This new system of records, NARA 43, will become effective July 
2, 2012 without further notice unless comments are received that result 
in further revision. NARA will publish a new notice if the effective 
date is delayed to review comments or if changes are made based on 
comments received. To be assured of consideration, comments should be 
received on or before the date above.

ADDRESSES: You may submit comments, identified by SORN number NARA 43, 
by one of the following methods:
     Federal e-Rulemaking Portal: http://www.regulations.gov. 
Follow the instructions for submitting comments.
     Fax: 301-837-0293.
     Mail: Laura McCarthy, Strategy Division, Room 4100, 
National Archives and Records Administration, 8601 Adelphi Road, 
College Park, MD 20740-6001.

FOR FURTHER INFORMATION CONTACT: Pamela Wright, Open Government Office, 
Room 3200, National Archives and Records Administration, 8601 Adelphi 
Road, College Park, MD 20740-6001. Telephone: (301) 837-2029. Fax: 301-
837-0312.

SUPPLEMENTARY INFORMATION: The Internal Collaboration Network is a web-
based platform that allows users to better collaborate on work projects 
across geographic locations and offices and allow the agency to better 
preserve NARA's institutional knowledge. The platform allows for user-
generated content in the form of documents, polls, ideas, blog posts, 
user profiles, project management and commenting features.
    The notice for this system of records states the name and the 
location of the record system, the authority for and manner of its 
operation, the categories of individuals that it covers, the types of 
records that it contains, the sources of information in the records, 
and the proposed ``routine uses'' of the system of records. The notice 
also includes the business address of the NARA official who will inform 
interested persons of the procedures whereby they may gain access to, 
and correct, records pertaining to themselves.
    One of the purposes of the Privacy Act, as stated in section 
2(b)(4) of the Act, is to provide certain safeguards for an individual 
against an invasion of personal privacy by requiring Federal agencies 
to disseminate any record of identifiable personal information in a 
manner that assures that such action is for a necessary and lawful 
purpose, that the information is current and accurate for its intended 
use, and that adequate safeguards are provided to prevent misuse of 
such information. NARA intends to follow these principles in 
transferring information to another agency or individual as a ``routine 
use'' including assurance that the information is relevant for the 
purposes for which it is transferred.

    Dated: May 21, 2012.
David S. Ferriero,
Archivist of the United States.
NARA Privacy Act Systems: NARA 43

SYSTEM NAME:
    Internal Collaboration Network

SYSTEM LOCATION:
    The Internal Collaboration Network files are maintained 
electronically on

[[Page 32142]]

servers under the control of the National Technical Information Center 
as part of the Department of Commerce. NTIS servers are located in 
Alexandria, Virginia.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include all ICN users. ICN users 
can include National Archives employees, volunteers, and contractors.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The ICN files may include any of the following information about 
users in the user profile: name, title, department, home address, work 
address, home phone, work phone, mobile phone, hire date, biography, 
expertise, personal email, and official duty station. Users are not 
required to share information other than name and work email. Users may 
collaborate on the network to create other files including: discussion 
threads, interest groups, project plans, tasks, ideas, and documents.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 552a(a)(3), as amended.
    44 U.S.C. 2104(a), as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains ICN files for the benefit and use of all ICN users 
to enhance communication and collaboration among all users and to 
facilitate the work flow among all NARA locations and offices. The 
routine use statements A, B, C, D, E, F, G, and H described in Appendix 
A, published in the Federal Register at 72 FR 56570-01 and available on 
www.archives.gov, apply to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Electronic records.

RETRIEVABILITY:
    Information in these case files may be retrieved by the name of the 
individual or key word. All content is fully searchable and indexed.

SAFEGUARDS:
    The files are at all times maintained in a secure network 
environment, in compliance with the Federal Information Management and 
Security Act system security requirements at a moderate-impact system 
level.

RETENTION AND DISPOSAL:
    NARA ICN files are unscheduled at this time.

SYSTEM MANAGER(S) AND ADDRESS:
    The system manager is Pamela Wright, Open Government Office, Room 
3200, National Archives and Records Administration, 8601 Adelphi Road, 
College Park, MD 20740-6001. Telephone: (301) 837-2029. Fax: 301-837-
0312.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the Privacy Act Officer, Room 
3110, National Archives and Records Administration, 8601 Adelphi Road, 
College Park, MD 20740-6001.

RECORDS ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer the address 
listed above.

CONTESTING RECORDS PROCEDURES:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

RECORDS SOURCE CATEGORIES:
    Information in the ICN is obtained directly from the ICN users, 
except in cases of name and work email address, which is populated 
automatically by the system.

[FR Doc. 2012-13200 Filed 5-30-12; 8:45 am]
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