[Federal Register Volume 77, Number 71 (Thursday, April 12, 2012)]
[Notices]
[Pages 21976-21977]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2012-8835]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DOD-2012-OS-0044]


Privacy Act of 1974; System of Records

AGENCY: Defense Intelligence Agency, DoD.

ACTION: Notice to alter a system of records.

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SUMMARY: The Defense Intelligence Agency proposes to alter a system of 
records in its inventory of record systems subject to the Privacy Act 
of 1974 (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective further notice on May 14, 
2012 unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
      Federal Rulemaking Portal: http://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Federal Docket Management System Office, 4800 Mark 
Center Drive, East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-
3100.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Theresa Lowery at Defense 
Intelligence Agency, DAN 1-C, 600 MacDill Boulevard, Washington, DC 
20340-0001, or by phone at (202) 231-1193.

SUPPLEMENTARY INFORMATION: The Defense Intelligence Agency system of 
records notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address in FOR FURTHER INFORMATION CONTACT. The proposed 
system report, as required by 5 U.S.C. 552a(r) of the Privacy Act of 
1974, as amended, was submitted on April 6, 2012, to the House 
Committee on Oversight and Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: April 9, 2012.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
LDIA 0435

DIA Military Awards Files (March 18, 2010, 75 FR 13089)

Changes:
* * * * *

System name:
    Delete entry and replace with ``DIA Military Recognition and Awards 
Files.''

System location:
    Delete entry and replace with ``Defense Intelligence Agency, 200 
MacDill Boulevard, Washington, DC 20340-0001.''

Categories of individuals covered by the system:
    Delete entry and replace with ``Military personnel recommended for 
recognition or awards while assigned or attached to DIA.''

Categories of records in the system:
    Delete entry and replace with ``Full name, rank, service 
affiliation, and Social Security Number (SSN) of individual, supporting 
documents for the awards nomination and the results of actions or 
recommendations of endorsing and approving officials for recognition 
and awards.''

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 1125, Recognition for 
Accomplishments: award of trophies; Department of Defense Manual 
1348.33, Volumes 1, 2, 3, Manual of Military Decorations; Defense 
Intelligence Agency Instruction 1348.001, Military Personnel Awards; 
Defense Intelligence Agency Instruction 1305.001, Military Quarterly 
and Annual Recognition Program; Army Regulation 600-8-22, Military 
Awards; SECNAV Inst 1650.1H, Navy and Military Awards Instruction; Air 
Force Instruction 36-2803, Air Force Awards and Decorations Program; 
and E.O. 9397 (SSN), as amended.''

Purpose(s):
    Delete entry and replace with ``Information is collected and 
submitted to determine eligibility for recognition, awards, and 
decorations to individuals and units while assigned or attached to the 
DIA. Information is required for preparation of orders for award 
citation and inclusion in individual's Service record. Records are used 
to obtain the approval for the awarding of the decoration, for the 
compilation of required statistical data and provided to the Military 
departments when appropriate.''
* * * * *

Storage:
    Delete entry and replace with ``Paper and electronic storage 
media.''
* * * * *

Retention and disposal:
    Delete entry and replace with ``Temporary Records: Award citations 
and accompanying records are maintained for 3 years then retired to the 
Washington National Records Center where they are destroyed when 15 
years old. The records are destroyed by shredding/erasure. 
Justification for the award records are maintained for 3 years within 
DIA and then destroyed by shredding or deleting from database.''

System manager(s) and address:
    Delete entry and replace with ``Deputy Director for Human Capital, 
ATTN: Military Awards, Defense Intelligence Agency, 200 MacDill 
Boulevard, Washington, DC 20340-0001.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves

[[Page 21977]]

is contained in this system of records should address written inquiries 
to the Freedom of Information Act Office (DAN-1A/FOIA), Defense 
Intelligence Agency, 200 MacDill Boulevard, Washington, DC 20340-0001.
    The individual should provide their full name, current address, and 
telephone number.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system should address 
written inquiries to the Freedom of Information Act Office (DAN-1A/
FOIA), Defense Intelligence Agency, 200 MacDill Boulevard, Washington, 
DC 20340-0001.
    The individual should provide their full name, current address, and 
telephone number.''

Contesting record procedures:
    Delete entry and replace with ``DIA's rules for accessing records, 
for contesting contents and appealing initial agency determinations are 
published in DIA Instruction 5400-001 Defense Intelligence Agency 
Privacy Program; 32 CFR part 319 or may be obtained from the system 
manager.''

Record source categories:
    Delete entry and replace with ``Individuals, Agency officials, 
parent service and personnel records.''
* * * * *
[FR Doc. 2012-8835 Filed 4-11-12; 8:45 am]
BILLING CODE 5001-06-P