[Federal Register Volume 77, Number 66 (Thursday, April 5, 2012)]
[Notices]
[Pages 20655-20656]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2012-8174]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before May 
7, 2012. Once the appraisal of the records is completed, NARA will send 
a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting Records Management Services (ACNR) using one 
of the following means:
    Mail: NARA (ACNR), 8601 Adelphi Road, College Park, MD 20740-6001.
    Email: [email protected].
    Fax: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, National 
Records Management Program (ACNR), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1799. Email: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1225.12(e).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Rural Development (N1-572-10-1, 2 
items, 2 temporary items). Agency Web site records, including site 
management and non-unique Web content records.
    2. Department of Defense, Defense Contract Management Agency (N1-
558-10-10, 11 items, 11 temporary items). Contract management records, 
including pre-award surveys, contract files, cost control reviews, 
discrepancy reports, bills of lading, and electronic databases.
    3. Department of Homeland Security, U.S. Citizenship and 
Immigration Services (N1-566-12-1, 2 items, 2 temporary items). Master 
files of an electronic information system used to track genealogical 
requests for searches and copies of documents.
    4. Department of Homeland Security, Transportation Security 
Administration (N1-560-11-7, 3 items, 3 temporary items). Records 
relating to the sensitive security information program, including 
procedures, guidance, correspondence, tracking and management reports,

[[Page 20656]]

determination case files, memos, and forms.
    5. Department of Justice, Criminal Division (DAA-0060-2011-0010, 1 
item, 1 temporary items). Master files of an electronic information 
system used to track correspondence and administrative material.
    6. Department of Justice, Justice Management Division (DAA-0060-
2011-0002, 2 items, 2 temporary items). Master files and outputs of an 
electronic information system used to report on performance metrics.
    7. Department of Justice, Office of Community Oriented Policing 
Services (DAA-0060-2011-0004, 1 item, 1 temporary item). Master files 
of an electronic information system used to track financial reports for 
federal grants.
    8. Department of Transportation, Federal Railroad Administration 
(N1-399-08-11, 4 items, 3 temporary items). Inputs and outputs of an 
electronic information system containing source data and data exports 
created for specific requests on activities and events related to the 
rail network. Proposed for permanent retention are master files 
containing geographic information on the railroad network and 
mileposts.
    9. Department of the Treasury, Internal Revenue Service (N1-58-11-
3, 3 items, 3 temporary items). Master files, audit data, and 
documentation for an electronic information system used to control and 
track bank adjustment inventories.
    10. Social Security Administration, Office of Earnings, 
Enumeration, and Administrative Systems (N1-47-09-2, 2 items, 1 
temporary item). Master files of an electronic information system used 
to facilitate and manage the application and assignment of social 
security numbers. Proposed for permanent retention is a system output 
that includes biographical data on all social security card holders.

    Dated: March 29, 2012.
Paul M. Wester, Jr.,
Chief Records Officer for the U.S. Government.
[FR Doc. 2012-8174 Filed 4-4-12; 8:45 am]
BILLING CODE 7515-01-P