[Federal Register Volume 77, Number 57 (Friday, March 23, 2012)]
[Notices]
[Pages 17101-17102]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2012-7000]
[[Page 17101]]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
April 23, 2012. Once the appraisal of the records is completed, NARA
will send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: You may request a copy of any records schedule identified in
this notice by contacting Records Management Services (ACNR) using one
of the following means:
Mail: NARA (ACNR), 8601 Adelphi Road, College Park, MD 20740-6001.
Email: [email protected].
Fax: 301-837-3698.
Requesters must cite the control number, which appears in parentheses
after the name of the agency which submitted the schedule, and must
provide a mailing address. Those who desire appraisal reports should so
indicate in their request.
FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, National
Records Management Program (ACNR), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: 301-837-1799. Email: [email protected].
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs them to conduct its business. Some schedules are comprehensive
and cover all the records of an agency or one of its major
subdivisions. Most schedules, however, cover records of only one office
or program or a few series of records. Many of these update previously
approved schedules, and some include records proposed as permanent.
The schedules listed in this notice are media neutral unless
specified otherwise. An item in a schedule is media neutral when the
disposition instructions may be applied to records regardless of the
medium in which the records are created and maintained. Items included
in schedules submitted to NARA on or after December 17, 2007, are media
neutral unless the item is limited to a specific medium. (See 36 CFR
1225.12(e).)
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too
includes information about the records. Further information about the
disposition process is available on request.
Schedules Pending:
1. Department of Health and Human Services, Immediate Office of the
National Coordinator for Health Information Technology (DAA-0468-2011-
0007, 4 items, 2 temporary items). Records include administrative files
and draft correspondence files. Proposed for permanent retention are
official correspondence files and schedules of daily activity files for
the National Coordinator.
2. Department of Justice, Civil Rights Division (DAA-0060-2011-
0025, 1 item, 1 temporary item). Master files of an electronic
information system which tracks the deadlines for sending mail at
various points or times during Office of Special Counsel cases.
3. Department of Justice, Federal Bureau of Investigation (N1-65-
11-24, 1 item, 1 temporary item). Master files of an electronic
information system used for tracking Equal Employment Opportunity
complaints.
4. Department of Justice, Office of Community Oriented Policing
Services (DAA-0060-2011-0001, 1 item, 1 temporary item). Master files
of an electronic information system which tracks progress reports from
grant recipients.
5. Department of Labor, Employment and Training Administration.
(N1-369-11-1, 8 items, 5 temporary items). System of records
documenting employers seeking to hire foreign nationals. Includes
application file case files, web access files, and master data files.
Proposed for permanent retention are master data files containing data
on labor certificate applications.
6. Department of Transportation, Federal Railroad Administration
(N1-399-10-3, 5 items, 5 temporary items). Master files of an
electronic information system used to manage and provide backup for
content uploaded to the agency Web site. Also included is the agency
Web site and internal intranet, which contains copies of reports,
general agency information, press releases, project collaboration
documents, Web site visitor information, and administrative forms and
issuances.
7. Department of the Treasury, Internal Revenue Service (N1-58-11-
14, 1 item, 1 temporary item). Records consist of case files used to
issue retirement plan compliance statements.
[[Page 17102]]
8. Department of the Treasury, Internal Revenue Service (N1-58-11-
16, 1 item, 1 temporary item). Records consist of forms filed by
lenders on each mortgage credit certificate issued and are used to
obtain taxpayer information.
9. Department of the Treasury, Internal Revenue Service (N1-58-11-
21 1 item, 1 temporary item). Records consist of a form used by
internal divisions as documentation of agreements relating to criminal
investigations and collections activities.
10. Department of Veterans Affairs, Veteran Health Administration
(N1-15-11-4, 5 items, 4 temporary items). Records related to the
establishment, development, execution, and completion of educational
projects, programs, and activities for clinics working with the
Department's health care system. Proposed for permanent retention are
historically significant media files.
Dated: March 19, 2012.
Paul M. Wester, Jr.,
Chief Records Officer for the U.S. Government.
[FR Doc. 2012-7000 Filed 3-22-12; 8:45 am]
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