[Federal Register Volume 77, Number 41 (Thursday, March 1, 2012)]
[Notices]
[Pages 12622-12623]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2012-4891]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
April 2, 2012. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting Records Management Services (ACNR) using one 
of the following means:
    Mail: NARA (ACNR), 8601 Adelphi Road, College Park, MD 20740-6001.
    Email: [email protected].
    Fax: 301-837-3698.

Requesters must cite the control number, which appears in parentheses 
after the name of the agency which submitted the schedule, and must 
provide a mailing address. Those who desire appraisal reports should so 
indicate in their request.

FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, National 
Records Management Program (ACNR), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1799. Email: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1225.12(e).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full

[[Page 12623]]

description of the records at the file unit level as well as their 
disposition. If NARA staff has prepared an appraisal memorandum for the 
schedule, it too includes information about the records. Further 
information about the disposition process is available on request.

Schedules Pending

    1. Department of the Army, Agency-wide (N1-AU-10-85, 1 item, 1 
temporary item), Web site records relating to health care, child 
services, family programs, housing, recreation, and travel.
    2. Department of Commerce, Bureau of Industry and Security, (N1-
476-11-1, 47 items, 45 temporary items). Records relating to the Treaty 
Compliance Division. Included are chronological files, working papers, 
reference files, determination files, notifications, end-user 
certificates, support documents, inspection documents, instructional 
manuals, guidance reports, travel records, Web user manual, assistance 
documents, and outreach files. Proposed for permanent retention are 
chemical weapons convention program records and protocol program 
records.
    3. Department of Defense, Defense Contract Management Agency (N1-
558-10-2, 7 items, 7 temporary items). Records relating to security, 
law enforcement, and occupational safety and health. Included are files 
relating to security inspections, personnel security clearances, 
emergency planning, criminal investigations, and accident 
investigations.
    4. Department of Homeland Security, Federal Emergency Management 
Agency (N1-311-12-1, 2 items, 1 temporary item). Administrative, 
logistical, and routine operational records related to emergency 
preparedness. Proposed for permanent retention are the historical and 
program records related to emergency preparedness.
    5. Department of Homeland Security, Transportation Security 
Administration (N1-560-11-6, 5 items, 5 temporary items). Records of 
indirect air carrier certification applications that include denied, 
incomplete, active, withdrawn, and revoked applications. They also 
contain forms, correspondence, memoranda, certifications, notices, 
reports, and facility assessments.
    6. Department of Justice, Office of the Inspector General (N1-60-
09-27, 2 items, 1 temporary item). Outputs for an electronic 
information system used to tracks oversight and review division cases. 
Proposed for permanent retention are the system master files.
    7. Department of Justice, Federal Bureau of Investigation (N1-65-
11-36, 1 item, 1 temporary item). Master files of an electronic 
information system used to track operational information of the 
backstopping program.
    8. Department of Justice, Office of Records Management Policy (N1-
60-10-35, 1 item, 1 temporary item). Email of administrative and 
support staff in leadership offices relating to scheduling, office 
management, and other administrative matters.
    9. Department of Justice, U.S. National Central Bureau of INTERPOL 
(DAA-0060-2011-20, 2 items, 2 temporary items). Source documents and 
master files of an electronic information system used to track case 
files.
    10. Department of State, Bureau of Resource Management (N1-59-10-
12, 7 items, 6 temporary items). Records include budget and funding 
related instructions and procedures, master file and outputs of an 
electronic information system that maintains budget data, and 
reimbursement and allotment files. Proposed for permanent retention is 
the Department's annual budget submission.
    11. Department of Transportation, Federal Transit Administration 
(N1-408-11-6, 4 items, 3 temporary items). Records relating to general 
rulemaking including unselected dockets, denials and petitions, notices 
of meetings, delegations of authority, organization statements, and 
other general correspondence located in the Office of the Chief 
Counsel. Proposed for permanent retention are recordkeeping copies of 
high level mission-related rulemaking documents that attract the 
general public or industry attention, have significant impact on mass 
transit, or record major developments in the history of the agency.
    12. Department of Transportation, Federal Transit Administration 
(N1-408-11-7, 2 items, 1 temporary item). Records containing 
information on interpretation of transit-related laws and regulations. 
Proposed for permanent retention are final decisions of enforcement 
records.
    13. Federal Trade Commission, Agency-wide (N1-122-09-1, 21 items, 
16 temporary items). Comprehensive schedule covering all aspects of 
agency work. Records relating to administrative and mission support 
functions; budget and financial administration; routine health, safety, 
and security; and project and investigative files lacking long-term 
value. Proposed for permanent retention are significant project files; 
documentation of the Commission's establishment, regulations, policy 
and organization including related deliberations and findings; final 
issuances; and significant inspector general case files.
    14. Peace Corps, Office of Management (N1-490-12-1, 2 items, 2 
temporary items). Records of the Office of Administrative Services, 
including agency copy of controlled substance order forms and 
controlled substance transaction files that document the ordering, 
purchasing, and shipping of controlled substances to medical officers 
in the field.

    Dated: February 23, 2012.
Paul M. Wester, Jr.,
Chief Records Officer for the U.S. Government.
[FR Doc. 2012-4891 Filed 2-29-12; 8:45 am]
BILLING CODE 7515-01-P