[Federal Register Volume 77, Number 19 (Monday, January 30, 2012)]
[Proposed Rules]
[Pages 4638-4642]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2012-1498]
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DEPARTMENT OF DEFENSE
Defense Acquisition Regulations System
48 CFR Parts 232 and 252
RIN 0750-AH54
Defense Federal Acquisition Regulation Supplement; Performance-
Based Payments (DFARS Case 2011-D045)
AGENCY: Defense Acquisition Regulations System, Department of Defense
(DoD).
ACTION: Proposed rule.
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SUMMARY: DoD is proposing to amend the Defense Federal Acquisition
[[Page 4639]]
Regulation Supplement (DFARS) to provide detailed guidance and
instructions on the use of the performance-based payments analysis
tool.
DATES: Comments on the proposed rule should be submitted in writing to
the address shown below on or before March 30, 2012, to be considered
in the formation of the final rule.
ADDRESSES: You may submit comments, identified by DFARS Case 2011-D045,
using any of the following methods:
Regulations.gov: http://www.regulations.gov.
Submit comments via the Federal eRulemaking portal by inserting
``DFARS Case 2011-D045'' under the heading ``Enter keyword or ID'' and
selecting ``Search.'' Select the link ``Submit a Comment'' that
corresponds with ``DFARS Case 2011-D045.'' Follow the instructions
provided at the ``Submit a Comment'' screen. Please include your name,
company name (if any), and ``DFARS Case 2011-D045'' on your attached
document. Follow the instructions for submitting comments.
Email: [email protected]. Include DFARS Case 2011-D045 in the subject
line of the message.
Fax: (703) 602-0350.
Mail: Defense Acquisition Regulations System, Attn: Mr. Mark
Gomersall, OUSD (AT&L) DPAP (DARS), Room 3B855, 3060 Defense Pentagon,
Washington, DC 20301-3060.
Comments received generally will be posted without change to http://www.regulations.gov, including any personal information provided. To
confirm receipt of your comment(s), please check www.regulations.gov
approximately two to three days after submission to verify posting
(except allow 30 days for posting of comments submitted by mail).
FOR FURTHER INFORMATION CONTACT: Mr. Mark Gomersall, telephone (703)
602-0302.
SUPPLEMENTARY INFORMATION:
I. Background
This rule proposes to provide requirements for the use of the
performance-based payments (PBP) analysis tool. The PBP analysis tool
is a cash-flow model for evaluating alternative financing arrangements,
and is required to be used by all contracting officers contemplating
the use of performance-based payments on new fixed-price type contract
awards resulting from solicitations issued on or after July 1, 2011.
II. Executive Orders 12866 and 13563
Executive Orders (E.O.s) 12866 and 13563 direct agencies to assess
all costs and benefits of available regulatory alternatives and, if
regulation is necessary, to select regulatory approaches that maximize
net benefits (including potential economic, environmental, public
health and safety effects, distributive impacts, and equity). E.O.
13563 emphasizes the importance of quantifying both costs and benefits,
of reducing costs, of harmonizing rules, and of promoting flexibility.
This is a significant regulatory action and, therefore, was subject to
review under section 6(b) of E.O. 12866, Regulatory Planning and
Review, dated September 30, 1993. This rule is not a major rule under 5
U.S.C. 804.
III. Regulatory Flexibility Act
DoD has prepared an initial regulatory flexibility analysis
consistent with 5 U.S.C. 603. A copy of the analysis may be obtained
from the point of contact specified herein. The analysis is summarized
as follows:
This rule proposes to provide detailed guidance and instructions on
the use of the performance-based payments (PBP) analysis tool. The
objective of the rule is to amend the DFARS to provide requirements for
the use of the PBP analysis tool. The PBP analysis tool is a cash-flow
model for evaluating alternative financing arrangements, and is
required to be used by all contracting officers contemplating the use
of performance-based payments on new fixed-price type contract awards
resulting from solicitations issued on or after July 1, 2011.
DoD does not expect this proposed rule to have a significant
economic impact on a substantial number of small entities within the
meaning of the Regulatory Flexibility Act, 5 U.S.C. 601, et seq.,
because requiring the use of the PBP analysis tool by all contracting
officers contemplating the use of performance-based payments on new
fixed-price type contract awards does not require contractors to expend
significant effort or cost. Since performance-based payments are
already the preferred Government financing method, this rule is not
expected to increase the frequency of use of such financing situations.
No known alternatives to the rule have been identified.
At this time, DoD is unable to estimate the number of small
entities to which this rule will apply. Therefore, DoD invites comments
from small business concerns and other interested parties on the
expected impact of this rule on small entities.
DoD will also consider comments from small entities concerning the
existing regulations in subparts affected by this rule in accordance
with 5 U.S.C. 610. Interested parties must submit such comments
separately and should cite 5 U.S.C. 610 (DFARS Case 2011-D045) in
correspondence.
IV. Paperwork Reduction Act
The proposed rule contains new information collection requirements
that require the approval of the Office of Management and Budget under
the Paperwork Reduction Act (44 U.S.C. chapter 35). DoD invites public
comments on the following aspects of the proposed rule: (a) Whether the
proposed collection of information is necessary for the proper
performance of the functions of DoD, including whether the information
will have practical utility; (b) the accuracy of the estimate of the
burden of the proposed information collection; (c) ways to enhance the
quality, utility, and clarity of the information to be collected; and
(d) ways to minimize the burden of the information collection on
respondents, including the use of automated collection techniques or
other forms of information technology. The following is a summary of
the information collection requirement.
Title: Defense Federal Acquisition Regulation Supplement (DFARS)
Part 232, Contract Financing.
Type of Request: New collection.
Number of Respondents: 570.
Responses per Respondent: 1.
Annual Responses: 570.
Average Burden per Response: 1.0 hours.
Annual Burden Hours: 570.
Needs and Uses: This information collection is necessary in order
to use the PBP analysis tool, required by all contracting officers
contemplating the use of performance-based payments on new fixed-price
type contract awards.
Affected Public: Businesses or other for-profit and not-for-profit
institutions.
Frequency: On occasion.
Written comments and recommendations on the proposed information
collection should be sent to Ms. Jasmeet Seehra at the Office of
Management and Budget, Desk Officer for DoD, Room 10236, New Executive
Office Building, Washington, DC 20503, or email [email protected], with a copy to the Defense Acquisition Regulations
System, Attn: Mr. Mark Gomersall, OUSD (AT&L) DPAP (DARS), Room 3B855,
3060 Defense Pentagon, Washington, DC 20301-3060. Comments can be
received
[[Page 4640]]
from 30 to 60 days after the date of this notice, but comments to OMB
will be most useful if received by OMB within 30 days after the date of
this notice.
To request more information on this proposed information collection
or to obtain a copy of the proposal and associated collection
instruments, please write to the Defense Acquisition Regulations
System, Attn: Mr. Mark Gomersall, OUSD (AT&L) DPAP (DARS), Room 3B855,
3060 Defense Pentagon, Washington, DC 20301-3060, or email
[email protected]. Include DFARS Case 2011-D045 in the subject line of the
message.
List of Subjects in 48 CFR Parts 232 and 252
Government procurement.
Ynette R. Shelkin,
Editor, Defense Acquisition Regulations System.
Therefore, 48 CFR parts 232 and 252 are proposed for amendment as
follows:
1. The authority citation for 48 CFR parts 232 and 252 is revised
to read as follows:
Authority: 41 U.S.C. 1303 and 48 CFR chapter 1.
PART 232--CONTRACT FINANCING
2. In section 232.1001, add paragraph (a) to read as follows:
232.1001 Policy.
(a) As with all contract financing, the purpose of performance-
based payments is to assist the contractor in the payment of costs
incurred during the performance of the contract. Therefore,
performance-based payments should never exceed total cost incurred at
any point during the contract. See PGI 232.1001 for additional
information on use of performance-based payments.
3. In section 232.1004, revise the section heading and add
paragraph (b) to read as follows:
232.1004 Procedures.
(b) Prior to using performance-based payments, the contracting
officer shall--
(i) Agree with the offeror on price using customary progress
payments before negotiation begins on the use of performance-based
payments, except for modifications to contracts that already use
performance-based payments;
(ii) Analyze the performance-based payments schedule using the
performance-based payments (PBP) analysis tool. The PBP analysis tool
is on the DPAP Web site in the Cost, Pricing, and Finance section,
performance-based payments analysis tool, at http://www.acq.osd.mil/dpap/cpf/Performance_based_payments.html.
(A) If performance-based payments are desired, the contractor shall
submit a proposed performance-based payments schedule which includes
all performance-based payments events, completion criteria, and event
values, along with the expected expenditure profile. If performance-
based payments are deemed practical, the Government will evaluate and
negotiate the details of the performance-based payments schedule.
(B) For modifications to contracts that already use performance-
based payments financing, the basis for negotiation must include
performance-based payments. The (PBP) analysis tool will be used in the
same manner to help determine the price for the modification. The only
difference is that the baseline assuming customary progress payments
will reflect an objective profit rate instead of a negotiated profit
rate;
(iii) Negotiate the consideration to be received by the Government
if the performance-based payments payment schedule will be more
favorable to the contractor than customary progress payments;
(iv) Obtain the approval of the business clearance approving
official, or one level above the contracting officer, whichever is
higher, for the negotiated consideration; and
(v) Document in the contract file that the performance-based
payments schedule provides a mutually beneficial settlement position
that reflects adequate consideration to the Government for the improved
contractor cash flow.
* * * * *
4. Add section 232.1005 to read as follows:
232.1005 Contract clauses.
The contracting officer shall include the following clauses in
contracts that include performance-based payments:
(a) For performance-based payments made on a whole-contract basis,
use the clause at 252.232-70XX, Performance-Based Payments--Whole-
Contract Basis.
(b) For performance-based payments made on a deliverable-item
basis, use the clause at 252.232-70YY, Performance-Based Payments--
Deliverable-Item Basis.
PART 252-SOLICITATION PROVISIONS AND CONTRACT CLAUSES
5. Add sections 252.232-70XX and 252.232-70YY to read as follows:
252.232-70XX Performance-Based Payments--Whole-Contract Basis.
As prescribed in 232.1005(a), use the following clause:
Performance-Based Payments--Whole-Contract Basis (DATE)
(a) Performance-based payments shall form the basis for the
contract financing payments provided under this contract, and shall
apply to the whole contract. The performance-based payments schedule
(Contract Attachment ----) describes the basis for payment, to
include identification of the individual payment events, evidence of
completion, and amount of payment due upon completion of each event.
(b)(i) At no time shall cumulative performance-based payments
exceed cumulative contract cost incurred under this contract. To
ensure compliance with this requirement, the Contractor shall, in
addition to providing the information required by FAR 52.232-32,
submit supporting information for all payment requests using the
following format:
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[GRAPHIC] [TIFF OMITTED] TP30JA12.000
(ii) The Contractor shall not submit payment requests more
frequently than monthly.
(iii) Incurred cost is determined by the Contractor's accounting
books and records.
(End of clause)
252.232-70YY Performance-Based Payments--Deliverable-Item Basis.
As prescribed in 232.1005(b), use the following clause:
Performance-Based Payments--Deliverable-Item Basis (DATE)
(a) Performance-based payments shall form the basis for the
contract financing payments provided under this contract and shall
apply to Contract Line Items (CLINs) ----, ----, and ----. The
performance-based payments schedule (Contract Attachment ----)
describes the basis for payment, to include identification of the
individual payment events, CLINs to which each event applies,
evidence of completion, and amount of payment due upon completion of
each event.
(b)(i) At no time shall cumulative performance-based payments
exceed cumulative contract cost incurred under CLINs ----, ----, and
----. To ensure compliance with this requirement, the Contractor
shall, in addition to providing the information required by FAR
52.232-32, submit supporting information for all payment requests
using the following format:
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[GRAPHIC] [TIFF OMITTED] TP30JA12.001
(ii) The Contractor shall not submit payment requests more
frequently than monthly.
(iii) Incurred cost is determined by the Contractor's accounting
books and records.
(End of clause)
[FR Doc. 2012-1498 Filed 1-27-12; 8:45 am]
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